HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: February 17, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Longhorn Incorporated, for the purchase of
irrigation systems, supplies, parts, and accessories to be stocked in the City of Denton Warehouse; providing
for the expenditure of funds therefor; and providing an effective date (RFP 8950 – awarded to Longhorn
Incorporated, for one (1) year, with the option for two (2) additional one (1) year extensions, in the total
three (3) year not-to-exceed amount of $500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal (RFP) is for the supply of irrigation systems, supplies, parts, and accessories that
are stocked in the Warehouse, for ease of accessibility, to be used by the Parks Department in their daily
operations, and for repair and maintenance of their irrigation systems. Materials will be ordered on an as-
needed basis to maintain appropriate stocking levels in the Warehouse. These commodities are deemed
common stock items and will be funded out of the Warehouse Working Capital account, stocked in the
Warehouse, and charged back to the using department as needed.
Project Description Estimated 5-Year Expenditure
Year 1 $150,000
Year 2 150,000
Year 3 150,000
Contingency 50,000
Total $500,000
Request for Proposals was sent to 182 prospective suppliers, including 16 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria, including price, delivery, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Longhorn Incorporated was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
515 – Lawn Maintenance Equipment and
Accessories
Notifications sent for Solicitation sent in IonWave: 182
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 25
SBE-Small Business Enterprise Invitations sent out: 80
Responses from Solicitation: 2
RECOMMENDATION
Award a contract to Longhorn Incorporated, for the supply of irrigation systems, supplies, parts, and
accessories for the City of Denton Warehouse, in a one (1) year, with the option for two (2) additional one
(1) year extensions, in the total three (3) year not-to-exceed amount of $500,000.
PRINCIPAL PLACE OF BUSINESS
Longhorn Incorporated
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. The budgeted amount for this item is $500,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Leah Bush 940-349-8672.