Loading...
HomeMy WebLinkAboutScope of Work for Irrigation Systems, Supplies, Parts, and AccScope of Work and Technical Specifications RFP 8950 Irrigation Systems, Supplies, Parts, and Accessories A. PURPOSE The City of Denton is providing information that will allow prospective suppliers to prepare submissions to supply Irrigation Systems, Supplies, Parts, and Accessories. The products will be received and distributed through a centralized distribution center located at 901B Texas Street, Denton, TX 76209. Orders will be placed as needed over the contract term. B. SUBMISSIONS Submissions shall be provided using the line items section in Ionwave, with supporting documentation as required. Additional information clarifying the supplier’s product may be attached to their submission. Pricing shall include all costs to deliver goods as specifled in this speciflcation. Any special fees or commissions, and all freight for delivery to the City of Denton Warehouse and unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive; thus the City of Denton reserves the right to choose the best valued item from different vendors. C. QUALITY CONTROL The manufacturer shall be responsible for the quality control of the manufacturing processes to assure that all requirements of these speciflcations are met. However, the City reserves the right to observe, to inspect and to require additional quality control investigations, either by its personnel or an independently employed quality control investigator, at any or all stages of fabrication at the manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until completion shall be grounds for cancellation of the order or any part thereof. Field failure or fleld repairs required due to quality control failures or manufacturing procedures shall be the responsibility of the manufacturer. D. WRITTEN WARRANTY and GUARANTEES Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture. Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished under this speciflcation are of high quality and agrees to replace any goods found to be defective during inspection, installation, or service for a minimum period of 12 months after unit is delivered to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the same delivery point called for in the original order. Replacements must be handled in a professional and timely manner and in no case shall a replacement unit take longer than 60 days to arrive in Denton after flrst being submitted for replacement. Respondent guarantees that all products quoted and furnished under this agreement will be accepted at any normally used United States approved repair and warranty shop should one be available for the manufacturer’s product quoted. The City of Denton will not accept a manufacturer’s product that was rejected or substandard and then sold to a broker for either resale or scrap that would not be fully warranted by the original manufacturer. The respondent must be an approved distributor by the manufacturer of these products and is authorized to sell the products to the City of Denton. The respondent also guarantees that the City will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s warranties will be in effect for the life of the contract. E. DELIVERY Deliverables shall be shipped F.O.B. destination, with delivery/freight cost included in the unit price. Delivery shall be made within four weeks A.R.O., unless otherwise noted on the pricing proposal submitted by supplier. Delivery dates provided by supplier will be used during the evaluation process as well as incorporated into a resulting contract. The City expects listed delivery timeframes to be adhered to during the term of the agreement. If delivery delays occur, the City has the option to cancel orders and purchase product from another supplier. F. ACCEPTABLE MANUFACTURERS Brands listed on the pricing sheet are to refiect the expected quality and performance ability for each item. Alternates or substitutions will be considered, if the line item allows for an alternate, by the City, only if deemed to be an equal product. The City will make the determination if the item is an equal and meets the needs of the user department. When offering an alternative or substitute item, the brand and model information must be included on the pricing sheet in order to equally evaluate all offers. Failure to provide this information may deem the offer as non-responsive.