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HomeMy WebLinkAbout8816 SOWSCOPE OF WORK RFP #8816 DEC Turbo Replacement, Parts and Services The City of Denton DME Denton Energy Center is soliciting proposals for complete cartridge spares, parts, inspections, general repair and rebuild services for the installed total of 24 turbo chargers at the Denton Energy Center, which is located at 8161 Jim Christal Road, Denton TX, 76207. It is anticipated that this RFB will result in multiple contracts (Turbos, parts, overhaul services) with the corresponding local equipment representatives. In addition, the City will select a primary vendor and a secondary vendor for each contract. The secondary vendor will be contacted when the primary vendor is unable to perform the work needed. The vendor performing the work after the contract has been awarded will be selected based on ability to deliver the services within a reasonable amount of time and the criticality to have the equipment in service as outlined in the Vendor Selection section of this document . In addition, the vendor may be selected based on past performance with the City of Denton. Proposals shall be active for a period of 3 years with two (2) one (1)-year options to renew. Work perform under this contract shall not void any guarantees or warrantees provided by the OEM in cases where warranty still exists. Scope Following is a description of the scope of services being procured: TURBOS: A. Cartridge Complete a. Provide quote for OEM approved complete cartridge b. Provide installation kits and main components such as (nozzle rings, diffuser, or sensors) as needed. c. Provide transportation back to the City’s facilities. d. Provide installation, alignment, and start-up services as needed. B. Parts a. Any and all parts associated with turbo chargers owned by the City to include, but not limited to sensors, bearings, fasteners, covers and casings, gaskets, kits, etc. b. Parts shall be supplied by the OEM or shall be approved for use by the OEM. c. Where non-OEM parts are used, the vendor will notify the City of their use. d. Mark-up on all parts shall be limited to 10% of the vendor’s purchase price. C. General Repair/Rebuild Services a. All repairs necessary to keep turbos chargers for the Denton Energy Center equipment in good operating order as intended by the OEM. This will include corrective or preventive maintenance work. b. Repairs to include, but not limited to: i. Rebuilding/Reconditioning Services ii. Replacement Services iii. Any other activity to ensure the equipment operates within the OEM specifications c. Any machining services needed to repair or rebuild. d. Cleaning and measuring for correct clearance on turbos as needed. D. Removal and Installations Inspection Services a. Provide removal from the City facility and transportation to the vendor’s service center. b. Provide transportation and installation back to the City’s facilities. c. Provide alignment and start-up services as needed. E. For the purposes of this document reasonable times shall be defined as follows: a. Pick turbo up at City facility- no more than 2 weeks from notice. b. turbo evaluation with report and repair quote- no more than 2 weeks c. Turbo repair/rebuild- no more than 5 weeks from evaluation unless otherwise agreed upon by city representative. Locations Equipment within this scope of work will be located at the following locations as noted above: 1. Denton Energy Center: 8161 Jim Christal Rd. Denton, TX 76207 Hours of Operation Denton Energy Center- 24/7 Qualifications The vendor shall submit a proposal including company history, including previous experience with the City of Denton and its relationship with turbo chargers, turbo services, and turbo parts and components. Due to the unknown nature of the work, the City will consider hourly pricing in its evaluation, however, pricing will not be the only consideration used in deciding which vendor is awarded the contract. Vendor Selection Due to the number turbos and associated parts the D.E.C. currently owns, the City will be selecting a primary and a secondary vendor to enter into service contracts for turbos and services. It is the City’s intent to select its primary contact vendor for service, repairs, and replacements, except, in cases where: 1. The primary vendor is unable to perform the work needed. Emergency Repairs Emergency repairs shall be those that need to be completed in the least amount of time due to the possibility of compromised safety and equipment health within the Denton Energy Center Vendors for emergency repairs shall be selected based on response time and ability to perform the work. Warranty All services performed under this contract shall be warranted no less than 1 year. Including needed equipment, tools, or rental of heavy machinery to perform and complete warranty work as needed. Written guarantees shall include any limitations as to the nature of failure or time limitations. The guarantee shall begin upon receipt of the accepted units, not on the date of manufacture. Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis and if prorated then what are the terms. The Manufacturer/Supplier guarantees that the products furnished under this specification are of new Original Equipment Manufacturer (OEM) specifications and quality. All replacements by the Manufacturer/Supplier shall be free of charge F.O.B. at the same delivery point called for in the original order. The respondent must be an approved distributor by the Original Equipment Manufacturer (OEM) of these products and is authorized to sell the products to the City of Denton. The respondent also guarantees that the City will be represented by the Manufacturer/Supplier, should an issue arise, and that all Manufacturer’s warranties will be in effect for the life of the contract. Safety The vendor shall be familiar with safety procedures related to the equipment being worked on. The City of Denton shall have any safety data sheets (SDSs) for all bulk chemicals used at its treatment facilities. The City of Denton will assist the vendor in shutting down and deenergizing equipment for the purposes of performing maintenance and repairs. Lock out/Tag out procedures will be followed. The vendor shall have all tools and equipment necessary. Due to liability reasons, The City cannot lend any tools or equipment to the company performing the work other than approved manufacturer toolbox on site. Scoring Deliver/Project Schedule (FACTOR: 30%) Ability to timely stat and complete project. This include the schedule to complete project and may include ability to meet required milestones of completion. For supplies, the estimated delivery after receipt of order. Compliance with specifications, quality, reliability, characteristics to meet stated or implied needs (FACTOR: 30%) Compliance with the stated specification(s) coupled with the quality and reliability of the goods and services such that bear on its ability to meet the stated/implied needs. Indicators of Probable Performance under contract (FACTOR: 20%) Indicators of probable performance under the contract to include: past vendor performance, financial resources and ability to perform, experience of demonstrated capability and responsibility, references, and the vendor’s ability to provided reliable maintenance agreements and support. Price, Total Cost of Ownership (FACTOR: 20%) The price of items, to include total cost of ownership, such as installation costs, life cycle costs, and warranty provisions.