HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: March 24, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Schweitzer Engineering Laboratories, Inc., for the
purchase of protective relay panels for Denton Municipal Electric; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8965 – awarded to Schweitzer Engineering Laboratories,
Inc., in the not-to-exceed amount of $110,583.00). The Public Utilities Board will consider this item on
Monday, March 23, 2026.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) has projects in its five (5) year Capital Improvement Plan that require
the purchase of protective relay panels that house microprocessor-based protective relays, control switches,
test switches, and other devices necessary to operate and protect transmission lines, distribution lines, and
substation equipment. The projects are as follows:
• Masch Branch T2 Addition – Project to extend existing bus and install (1) 25kV substation power
transformer, switchgear building, and associated equipment to serve new load, increase reliability,
and add redundancy.
• Jim Christal T3 Addition – Project to extend existing bus and install (1) 25kV substation power
transformer, switchgear building, and associated equipment to serve new load, increase reliability,
and add redundancy.
Protective relays are the “brains” of the protection systems that continuously monitor currents, voltages,
and other inputs, and initiate actions, including opening circuit breakers when abnormal conditions are
sensed, and perform other protective actions. Relays also provide metering functions, remote terminal unit
functions (RTU), and control output functions. Relay panels are fabricated from steel to provide a sturdy
framework for mounting protective relays and other equipment required for protection and control inside
the substation. Relay panel construction includes installation of wiring, mounting of all hardware, testing,
and delivery to Denton Municipal Electric.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The contract estimate is based on the quantities of panels needed for the CIP projects listed below. A 10%
contingency was added for any unforeseen design changes.
Project Description Contract Estimate
Masch Branch T2 Addition (Qty. 4) $50,265
Jim Christal T3 Addition (Qty. 4) 50,265
Contingency – 10% 10,053
Total $110,583
Requests for Proposals were sent to 290 prospective suppliers of this item, including six (6) Denton firms.
In addition, specifications were placed on the Procurement website for prospective suppliers to download
and advertised in the local newspaper. Three (3) bids were received and evaluated based upon published
criteria, including delivery, compliance with specifications, probable performance, and price. Best and Final
Offers (BAFO) were requested from the top firm. Based upon this evaluation, Schweitzer Engineering
Laboratories, Inc. was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation:
287 – Electronic Equipment,
Components, Parts, and Accessories
(See Class 730 for Testing or
Analyzing Type)
Notifications sent for Solicitation sent in IonWave: 290
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 33
SBE-Small Business Enterprise Invitations sent out: 119
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 23, 2026, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Schweitzer Engineering Laboratories, Inc., for the purchase of protective relay panels
for Denton Municipal Electric, in a not-to-exceed amount of $110,583.
PRINCIPAL PLACE OF BUSINESS
Schweitzer Engineering Laboratories, Inc.
Charlotte, NC
ESTIMATED SCHEDULE OF PROJECT
Delivery of the items will occur 14 weeks after receipt of the order.
FISCAL INFORMATION
These items will be funded from a combination of the accounts listed below.
Masch Branch T2 Addition 605598500 $50,265
Jim Christal T3 Addition 605585500 $50,265
Requisition #174189 has been entered into the Purchasing software system in the amount of $110,583. The
budgeted amount for this item is $110,583.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Leah Bush at 940-349-8333.