Loading...
HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: March 24, 2026 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Ferguson Enterprises, LLC, for the supply of concrete and cement for various City departments to be stocked in the Warehouse; providing for the expenditure of funds therefor; and providing an effective date (IFB 8992 – awarded to Ferguson Enterprises, LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $120,000.00). STRATEGIC ALIGNMENT This action supports Key Focus Area: Enhance Infrastructure and Mobility. INFORMATION/BACKGROUND The concrete and cement on this Invitation for Bid will support multiple City departments in both construction and repair activities. The Water and Wastewater Departments utilize concrete for joint reinforcement, thrust blocking, connector support, and related infrastructure needs. Additional departments rely on these materials for street repairs and other construction-related work. All items will be purchased on an as-needed basis through the City of Denton Warehouse. The Warehouse will maintain appropriate inventory levels, and upon distribution, the items will be charged back to the department. Project Description Estimated 5-Year Expenditure Year 1 $24,000.00 Year 2 24,000.00 Year 3 24,000.00 Year 4 24,000.00 Year 5 24,000.00 Total $120,000.00 Invitation for Bids was sent to 58 prospective suppliers of this item, including 10 Denton firms. In addition, specifications were placed on the Procurement website for prospective suppliers to download, and City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com advertised in the local newspaper. Three (3) bids meeting specifications were received. The lowest bid was received by Ferguson Enterprises, LLC. NIGP Code Used for Solicitation: 210 - Concrete and Metal Products, Culverts, Pilings, Septic Tanks, Accessories and Supplies Notifications sent for Solicitation sent in IonWave: 218 Number of Suppliers that viewed Solicitation in IonWave: 14 HUB-Historically Underutilized Business Invitations sent out: 30 SBE-Small Business Enterprise Invitations sent out: 82 Responses from Solicitation: 3 RECOMMENDATION Award a contract with Ferguson Enterprises, LLC, for the supply of concrete and cement for various City departments to be stocked in the Warehouse, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $120,000. PRINCIPAL PLACE OF BUSINESS Ferguson Enterprises, LLC Euless, TX ESTIMATED SCHEDULE OF PROJECT This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION These items will be funded out of the Warehouse Working Capital account, stocked in the Warehouse, and charged back to the using department as needed. The budgeted amount for this item is $120,000. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Bid Tabulation Exhibit 3: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Keith Kading, 940-349-7178. Legal point of contact: Leah Bush at 940-349-8333.