HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: March 24, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Jagoe-Public Company, as the primary vendor, and
Eurovia Atlantic Coast LLC, dba Sunmount Paving Company, as the secondary vendor, for the supply and
installation of hot mix asphalt concrete for the Streets Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8980 – awarded to Jagoe-Public Company and Eurovia
Atlantic Coast LLC, dba Sunmount Paving Company, for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year total not-to-exceed amount of $20,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton’s annual street maintenance and preservation program is a key component of
maintaining safe and reliable transportation infrastructure. The Streets department estimates needing over
20,000 tons of asphalt annually as a part of ongoing efforts to improve pavement management practices and
extend the pavement lifecycle of its roadway network. This contract will allow for the supply of hot mix
asphalt concrete and specialized equipment for installation services when needed.
This contract is utilized in the construction, rehabilitation, and maintenance of City streets and allows for
either the delivery of asphalt to the jobsite or the pickup of asphalt using City trucks at the plant. In addition,
it will provide access to a price per ton for equipment and operations for the installation of the asphalt at
the direction of the Streets department.
Material Year 1 Year 2 Year 3 Year 4 Year 5 Total
Hot Mix Asphalt $3,317,500 $3,582,900 $3,869,533 $4,179,095 $4,513,422 $19,462,450
Contingency 89,167 96,300 104,003 112,322 135,758 537,550
Total $3,406,667 $3,679,200 $3,973,536 $4,291,417 $4,649,180 $20,000,000
Request for Proposals was sent to 161 prospective suppliers, including nine (9) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Four (4) proposals were received, references were checked, and proposals were
evaluated based upon published criteria, including price, material availability, compliance with
specifications, and probable performance. Best and Final Offers (BAFO) were requested from both firms.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Staff recommends awarding to a primary and secondary vendor as follows, and also shown on Exhibit 2 for
a combined not-to-exceed amount of $20,000,000.
NIGP Code Used for Solicitation:
745 - Road and Highway Building
Materials (Asphaltic)
Notifications sent for Solicitation sent in IonWave: 161
Number of Suppliers that viewed Solicitation in IonWave: 15
HUB-Historically Underutilized Business Invitations sent out: 19
SBE-Small Business Enterprise Invitations sent out: 58
Responses from Solicitation: 4
RECOMMENDATION
Award a contract to Jagoe-Public Company, as the primary vendor, and Eurovia Atlantic Coast LLC, dba
Sunmount Paving Company, as the secondary vendor, for the supply and installation of hot mix asphalt
concrete for the Streets Department, in a one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $20,000,000.
PRINCIPAL PLACE OF BUSINESS
Jagoe-Public Company
Denton, TX
Eurovia Atlantic Coast LLC, dba Sunmount Paving Company
Justin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the Streets Improvement budget on an as-needed basis.
The budgeted amount for this item is $20,000,000. The City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stephen Gay, 940-349-8086.
Legal point of contact: Leah Bush at 940-349-8333.