HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: April 7, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Intermountain Slurry Seal, Inc., for roadway surface
treatments for the Streets Department; providing for the expenditure of funds therefor; and providing an
effective date (RFP 8902 – awarded to Intermountain Slurry Seal, Inc., for one (1) year, with the option for
four (4) additional one (1) year extensions, in a total five (5) year not-to-exceed amount of $10,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Roadway surface treatments can extend the life of a pavement section from five (5) to seven (7) years.
Pavement treatments consist of a cold-applied paving mixture composed of polymer-modified asphalt
emulsion, crushed aggregate, mineral filler, water, and a hardening-controlling additive. Pavement
treatments are used on flexible or rigid pavements in good structural condition with minor maintenance
needed, loss of friction, and/or low to medium severity surface distresses such as cracking and raveling.
The City's surface treatment program offers several benefits:
1. Use of high-quality materials.
2. Implementation of strict specifications and performance-based design processes, resulting in a
durable surface that corrects small surface profile irregularities and ruts.
3. Quick curing time, allowing traffic to resume in less than an hour.
4. Extends pavement lifespan by five (5) to seven (7) years.
5. Provides a cost-effective alternative to hot-mix asphalt overlays.
6. Seals and shields the pavement from moisture, preventing further surface damage.
Material Year 1 Year 2 Year 3 Year 4 Year 5
Microsurfacing $990,623 $990,623 $990,623 $990,623 $990,623
Asphalt Slurry Seal 829,982 829,982 829,982 829,982 829,982
Mobilization 80,000 80,000 80,000 80,000 80,000
Contingency 99,395 99,395 99,395 99,395 99,395
Total $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 917 prospective suppliers, including 50 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria, including technical approach and methodology, experience and
qualifications, schedule and project management, and cost. Best and Final Offers (BAFO) were requested
from the top firm. Based upon this evaluation, Intermountain Slurry Seal, Inc. was ranked the highest and
determined to be the best value for the City.
NIGP Code Used for Solicitation: 745, 750, 913
Notifications sent for Solicitation sent in IonWave: 917
Number of Suppliers that viewed Solicitation in IonWave: 46
HUB-Historically Underutilized Business Invitations sent out: 103
SBE-Small Business Enterprise Invitations sent out: 288
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Intermountain Slurry Seal, Inc., for roadway surface treatments for the Streets
Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in a total five
(5) year not-to-exceed amount of $10,000,000.
PRINCIPAL PLACE OF BUSINESS
Intermountain Slurry Seal, Inc.
Garland, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the Streets Improvement budget on an as-needed basis.
The budgeted amount for this item is $10,000,000. The City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Stephen Gay, 940-349-8086.
Legal point of contact: Leah Bush at 940-349-8333.