HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: April 21, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Storm Services Texas,
LLC, to provide disaster recovery logistical services for Denton Municipal Electric as set forth in the
contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8976 –
Professional Services Agreement for logistical services awarded to Storm Services Texas, LLC, for one (1)
year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $4,000,000.00). The Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Natural disasters and major weather events can be extremely damaging to electric grids. Electric companies
must plan to prepare for disaster response. Comprehensive logistical support for responding personnel is
necessary for efficient electric system recovery. Food, housing, sanitation facilities, and other services are
needed to support the recovery effort.
In the event of a disaster or emergency, Storm Services shall be “on-call” to provide services to DME first
and be prepared to deploy pre-event staging of equipment and staff to ensure the safety and well-being of
electric emergency response personnel. Response will be activated only in the event of an emergency and
in accordance with an awarded contract. This contract does not have an annual minimum cost and does not
guarantee or incur cost unless utilized to respond to an emergency. Response activation will be through a
directive issued by the City of Denton’s City Manager or designee.
The response of the Storm Services to the disaster recovery process must be immediate, rapid, and efficient,
with acceptable cost controls, accountability procedures, written reports, and submittals to ensure
compliance with FEMA reporting requirements and any other federal, state, or local regulation. This is to
ensure that the City shall have the means to be reimbursed for all eligible disaster recovery costs from the
appropriate federal, state, and private agencies.
Request for Qualifications (RFQ) for logistical services was sent to 473 prospective firms for these services,
including 14 Denton firms. In addition, the RFQ was placed on the Procurement website for prospective
respondents to download, and advertised in the local newspaper. Four (4) statements of qualifications
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
(SOQ) were received. The SOQs were evaluated based on published criteria, including Qualifications,
experience, and references; project approach and management; deployment schedule; and scope of services.
Based upon this evaluation, the recommended award is to Storm Services Texas, LLC, and is determined
to be the most qualified firm for the City.
NIGP Code Used for Solicitation:
958-Management and Operation
Services
Notifications sent for Solicitation sent in IonWave: 473
Number of Suppliers that viewed Solicitation in IonWave: 11
HUB-Historically Underutilized Business Invitations sent out: 83
SBE-Small Business Enterprise Invitations sent out: 194
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On April 13, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Storm Services Texas, LLC, to provide disaster recovery logistical services for
Denton Municipal Electric, in a one (1) year, with the option for four (4) additional one (1) year extensions,
in the total five (5) year not-to-exceed amount of $4,000,000.
PRINCIPAL PLACE OF BUSINESS
Storm Services Texas, LLC
Thomasville, GA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from DME Operating budget. Requisitions will be entered on an as-needed
basis. The budgeted amount for this item is $4,000,000. The City will only pay for services rendered and is
not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Leah Bush at 940-349-8333.