HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: April 21, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Jagoe-Public Company, for the Mill and Overlay
Package Project (Teasley Lane between I-35 and Willow Springs Drive; Shady Oaks Drive between Willow
Springs Drive and Woodrow Lane; Russell Newman Boulevard between Loop 288 and Mayhill Road; and
Bonnie Brae St between Scripture Street and University Drive) for the Capital Projects Department;
providing for the expenditure of funds therefor; and providing an effective date (IFB 8935 – awarded to
Jagoe-Public Company, in the not-to-exceed amount of $1,731,525.66).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This project entails a three (3) inch asphalt mill and overlay for select roadway segments to enhance
pavement quality, durability, and safety. The selected roadways were identified based on their current
condition and frequency of use. The improvements aim to extend the lifespan of these roadways while
ensuring smoother and safer driving conditions. These segments of roadway were selected to be
incorporated into this project based on their Overall Condition Index (OCI) and by collecting and evaluating
soil samples of the subgrade. This helps to determine if the subgrade is in sound condition, enabling us to
address only the pavement surface for the time being.
The Mill and Overlay Package has a total estimated cost of $1,731,525.66. This estimate includes a
$1,649,072.06 total base bid amount and a contingency of $82,453.60. A contingency allowance, if any, is
for the sole use of the City and will be subject to written authorization by the City’s Project Manager and
Program Manager.
Invitation for Bids was sent to 1,240 prospective suppliers, including 74 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Six (6) bids were received, with five (5) bids meeting specifications. The
lowest bid was received by Jagoe-Public Company.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 911, 912, and 913
Notifications sent for Solicitation sent in IonWave: 1,240
Number of Suppliers that viewed Solicitation in IonWave: 51
HUB-Historically Underutilized Business Invitations sent out: 52
SBE-Small Business Enterprise Invitations sent out: 387
Responses from Solicitation: 6
Responses Meeting Specifications: 5
RECOMMENDATION
Award a contract with Jagoe-Public Company, for the Mill and Overlay Package Project for the Capital
Projects Department, in a not-to-exceed amount of $1,731,525.66.
PRINCIPAL PLACE OF BUSINESS
Jagoe-Public Company
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval, with an estimated start date of April 2026. Construction is
anticipated to take place for 150 Days after the date when the Contract Time commences to run, which is
the day indicated in the Notice to Proceed, plus any extension thereof allowed in accordance with Article
11 of the General Conditions.
FISCAL INFORMATION
These services will be funded from Mill and Overlay Package account 360040469.40100.1360. Requisition
#174815 has been entered into the Purchasing software system in the amount of $1,649,072.06. The
budgeted amount for this item is $1,731,525.66.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Zoro Gomez, 940-595-5501.
Legal point of contact: Leah Bush at 940-349-8333.