HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: April 21, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to approve a pre-qualified professional list of engineers for special
inspection, geotechnical engineering services, and materials testing including soil & aggregate, concrete,
masonry, steel, and asphalt materials related to construction projects within the City of Denton for the
Capital Projects Department; and providing an effective date (RFQ 8991 – for one (1) year, with the option
for two (2) additional one (1) year extensions, in the total three (3) year term).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
To expedite project delivery, reduce staff time and City resources, the Capital Projects Department
advertised a request for qualifications (RFQ) to develop a pre-qualified list of firms related to materials
testing, special inspections, and geotechnical engineering services needed for construction projects
managed by the City of Denton. The RFQ process involved the evaluation and scoring of each responding
firm to ensure all are reviewed fairly based on the criteria spelled out in the RFQ.
This list of pre-qualified firms will be accessed when the need arises to complete materials testing, special
inspection, & geotechnical engineering services. Any qualified professional firm that submitted under this
RFQ will be eligible to receive contracts for professional services that would go through the normal
negotiation and Council award process. It is intended that this method of qualifying professional and
engineering services required to deliver current and future project delivery will be repeated every three (3)
years. A ranking of the pre-qualified vendors in the project category will be performed for every project
using the list. The City will then negotiate scope and price with the highest-ranked firm. If the City and
the firm cannot agree on the overall amount, the City moves on to the next firm to gain the best possible
contract for the City and the project. Contracts over $100,000 will require Council approval.
Request for Qualifications (RFQ) for professional Materials Testing, Special Inspections & Geotechnical
Engineering Services was sent to 1,851 prospective firms for these services, including 86 Denton firms. In
addition, the RFQ was placed on the Procurement website for prospective respondents to download and
advertised in the local newspaper. Fifteen (15) statements of qualifications (SOQ) were received. The
SOQs were evaluated based on published criteria, including overview of the firm, qualifications of the
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
team, quality and information management, and available services. All firms scoring 80 or higher were
placed on the list. The evaluation team is recommending approval of the list with ten (10) qualified firms.
NIGP Code Used for Solicitation: 912, 925, and 926
Notifications sent for Solicitation sent in IonWave: 1,851
Number of Suppliers that viewed Solicitation in IonWave: 54
HUB-Historically Underutilized Business Invitations sent out: 256
SBE-Small Business Enterprise Invitations sent out: 605
Responses from Solicitation: 15
Responses Meeting Specifications: 10
RECOMMENDATION
Recommend approval of a pre-qualified professional list of engineers for special inspection, geotechnical
engineering services, and materials testing including soil & aggregate, concrete, masonry, steel, and asphalt
materials related to construction projects within the City of Denton for the Capital Projects Department, as
reviewed and qualified by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm, and purchase orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Scott Fettig, 940-349-8909.
Legal point of contact: Leah Bush at 940-349-8333.