HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: April 21, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Texas Portable Restrooms, LLC., dba Texas Johns,
for the supply of chemical toilet rental services and special event rentals for the City of Denton; providing
for the expenditure of funds therefor; and providing an effective date (RFP 8881 – awarded to Texas
Portable Restrooms, LLC., dba Texas Johns, for three (3) years, with the option for two (2) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $355,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
Portable chemical toilet rental services and other special event items are used by City departments to provide
restroom and handwashing stations for construction jobsites and sponsored special events. These services
are utilized when permanent facilities are not available or when there is an increased temporary demand.
Facilities covered under the contract include portable standard toilets, portable handicap toilets, and
handwashing station rentals. In addition, other miscellaneous special event items are covered.
Accessible and sanitary facilities play a vital role in promoting health, safety, and overall wellness in both
workplace environments and public gatherings. The proposed contract encompasses comprehensive
services such as delivery, removal, relocation, supply replenishment, and routine cleaning of each deployed
unit to maintain hygiene standards throughout the rental period.
Based on a historical spend and future projections, the recommended not-to-exceed amount for this contract
is $355,000 for a total potential five (5) year contract.
Project Description Estimated 3-Year Expenditure
Year 1 $55,000
Year 2 60,000
Year 3 75,000
Year 4 80,000
Year 5 85,000
Total $355,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 474 prospective suppliers, including 33 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including price, compliance with specifications, and probable
performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this evaluation,
Texas Portable Restrooms, LLC., dba Texas Johns was ranked the highest and determined to be the best
value for the City.
NIGP Code Used for Solicitation: 155, 962, 971
Notifications sent for Solicitation sent in IonWave: 474
Number of Suppliers that viewed Solicitation in IonWave: 23
HUB-Historically Underutilized Business Invitations sent out: 66
SBE-Small Business Enterprise Invitations sent out: 194
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Texas Portable Restrooms, LLC., dba Texas Johns, for the supply of chemical toilet rental
services and special event rentals for the City of Denton, in a three (3) year, with the option for two (2) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $355,000.
PRINCIPAL PLACE OF BUSINESS
Texas Portable Restrooms, LLC., dba Texas Johns
Flower Mound, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded through department operating budgets on an as-needed basis. The budgeted
amount for this item is $355,000. The City will only pay for services rendered and is not obligated to pay the
full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Russell Koch, 940-349-8412.
Legal point of contact: Leah Bush at 940-349-8333.