HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet Amend 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: May 5, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a Professional Services Agreement between the City of
Denton and Burns & McDonnell Engineering Company, Inc., amending the contract approved by City
Council on November 19, 2024, in the not-to-exceed amount of $434,596.00; amended by Amendment 1
approved by City Council; said second amendment to provide additional project support services and
Maximo support specialists for Denton Municipal Electric; providing for the expenditure of funds therefor;
and providing an effective date (RFQ 7804-015 – providing for an additional second amendment
expenditure amount not-to-exceed $601,448.00, with the total contract amount not-to-exceed
$1,181,092.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility
INFORMATION/BACKGROUND
Denton Municipal Electric (“DME”) has engaged Burns & McDonnell Engineering Company to provide
enhancement and technical support services for Maximo (MAS Manage). This engagement encompasses
supporting DME’s ongoing implementation of MAS Manage. The supplier resources will operate on behalf
of DME to deliver technical assistance, including defect resolution, configuration management, testing, and
migration support, to ensure the successful achievement of project objectives in collaboration with DME’s
system implementation partner.
The Maximo Solution Architects and Consultants from the Supplier will deliver the following services:
• Develop solutions for assigned defects and enhancements, including capturing requirements,
creating process flows, and preparing design documentation
• Develop and maintain project schedules for assigned defects and enhancements as required
• Perform comprehensive testing of fixes and enhancements in lower environments prior to
production deployment
• Support business users in facilitating User Acceptance Testing (UAT) and ensure smooth validation
of solutions
• Track, document, and resolve issues or change requests raised by business users during UAT and
after go-live
• Assist in the preparation of training materials and provide user training as needed
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
• Draft detailed release documentation, including deployment procedures, for production rollout
• Support the deployment of the application and related infrastructure to the production environment
• Develop and maintain technical design and deployment documentation to reflect changes made
• Communicate any issues related to architecture, design, or technical implementation to DME
• Review detailed technical and deployment specifications provided by DME and/or its System
Implementation partner
• Coordinate with other project and technical leads to identify and manage cross-project dependencies
and impacts
• Perform and support additional project-related tasks as required
• Manage cases with IBM regarding product issues and clarifications
• Provide regular status updates (weekly/monthly) to DME project stakeholders
The Supplier shall provide the specified services in accordance with the schedule detailed below, aligned
with the overall project timeline. Below is a summary of the additional estimated hours and associated fees
resulting from this change order.
Additional estimated hours and fees associated with this change order are summarized below.
Details Price Estimate
Professional Services Total Fees $591,448
Total Expenses $10,000
Total Cost $601,448
The revised Contract Price is:
DME’s increased hours are necessary to support ongoing training sessions and the continued development
of new application modules planned for calendar year 2026/2027.
PRIOR ACTION/REVIEW (Council, Boards, Commissions)
On November 19, 2024, City Council approved a contract with Burns & McDonnell Engineering Company,
Inc. in the not-to-exceed amount of $434,596 (Ordinance 24-2217).
On September 30, 2025, City Council approved Amendment No. 1 with Burns & McDonnell Engineering
Company, Inc., in the not-to-exceed amount of $145,048, for a total not-to-exceed amount of $579,644
(Ordinance 25-1690).
On April 27, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Amendment No. 2 with Burns & McDonnell Engineering Company, Inc., to provide additional
project support services and Maximo support specialists for Denton Municipal Electric, in a not-to-exceed
amount of $601,448, for a total amended contract amount of $1,181,092.
Details Price Estimate
Original Contract Price (1,500 hours) 434,596.00
Total net amount of change Order 1 (T/M) (500 hours) 145,048.00
Total net amount of this Change Order (T/M) (1,840 hours) 601,448.00
Current Contract Price, including this Change Order 2 (3,840 hours) 1,181,092.00
PRINCIPAL PLACE OF BUSINESS
Burns & McDonnell Engineering Company, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval, with an estimated completion date by September 2027.
FISCAL INFORMATION
These services will be funded from DME Work Management System account 605267500.1365.3980.
Purchase Order #209207 will be amended in the Purchasing software system in the amount of $601,448.
The budgeted amount for this item is $1,181,092.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, Ordinance, and Amendment 1
Exhibit 3: Ordinance and Amendment 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Leah Bush at 940-349-8333.