HomeMy WebLinkAbout9052 - Contract Executed
DocuSign Transmittal Coversheet
File Name
Purchasing Contact
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
9052 City Manager Recruitment Services Agreement
Christina Dormady
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 1 of 19
PROFESSIONAL SERVICES AGREEMENT
FOR CONSULTING SERVICES
FILE 9052
STATE OF TEXAS §
COUNTY OF DENTON §
THIS AGREEMENT (the “Agreement”) is made and entered into on
________________________, by and between the City of Denton, Texas, a Texas municipal
corporation, with its principal office at 215 East McKinney Street, Denton, Denton County,
Texas 76201, hereinafter called “OWNER” and Strategic Government Resources, Inc. DBA
SGR, with its corporate office at PO Box 1642, Keller, Tarrant County, Texas 76244, hereinafter
called “CONSULTANT,” acting herein, by and through their duly authorized representatives.
WITNESSETH, that in consideration of the covenants and agreements herein contained,
the parties hereto do mutually agree as follows:
ARTICLE I
CONSULTANT AS INDEPENDENT CONTRACTOR
The OWNER has selected CONSULTANT on the basis of demonstrated competence and
qualifications to perform the services herein described for a fair and reasonable price pursuant to
Chapter 2254 of the Texas Government Code. The OWNER hereby contracts with the
CONSULTANT as an independent contractor and not as an employee, and as such, the OWNER
will not assert control over the day-to-day operations of the CONSULTANT. The
CONSULTANT is customarily engaged to provide services as described herein independently
and on a nonexclusive basis in the course of its business. This Agreement does not in any way
constitute a joint venture between OWNER and CONSULTANT. The CONSULTANT hereby
agrees to perform the services described herein based on the skills required for the scope of work
in connection with the Project as stated in the sections to follow, with diligence and in
accordance with the highest professional standards customarily obtained for such services in the
State of Texas. The professional services set out herein are in connection with the following
described project:
The Project shall include, without limitation, CITY MANAGER RECRUITMENT , as
described in Exhibit A, which is attached hereto and incorporated herein (the “Project”).
ARTICLE II
SCOPE OF BASIC SERVICES
The CONSULTANT shall perform the following services in a professional manner:
A. To perform all those services set forth in CONSULTANT’s proposal, which proposal is
attached hereto and made a part hereof as Exhibit A as if written word for word herein.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
5/11/2026
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 2 of 19
B. CONSULTANT shall perform all those services set forth in individual task orders, as
described in Exhibit A, which shall be attached to this Agreement and made a part
hereof.
C. If there is any conflict between the terms of this Agreement and the exhibits attached to
this Agreement, the terms and conditions of this Agreement will control over the terms
and conditions of the attached exhibits or task orders.
ARTICLE III
ADDITIONAL SERVICES
Additional services to be performed by the CONSULTANT, if authorized by the
OWNER, which are not included in the above-described Basic Services, may be negotiated as
needed, per rates included in Exhibit A.
A. Conducting an online stakeholder survey to help identify key issues or priorities that
OWNER may want to consider prior to launching the executive search.
B. Additional questionnaires, recorded interviews, media search reports, background
investigation reports, or reference checks over and above the quantity included in the
Consultant’s Fixed Fee provided in Exhibit B.
C. Distributing and providing DiSC Management Assessments to candidates.
D. Additional onsite visits to the site in excess of the number of trips included in Exhibit A.
ARTICLE IV
TIME OF COMPLETION
CONSULTANT is authorized to commence work under this contract upon execution of this
AGREEMENT. CONSULTANT shall perform and complete its obligations herein in a prompt
and continuous manner, so as to not delay the completion of the Project in accordance with the
schedules as described in Exhibit A. The contract shall remain effective for a period which may
reasonably be required for the completion of the Project, acceptance by an authorized
representative of the OWNER, exhaustion of authorized funds, or termination as provided in this
Agreement, whichever occurs first.
ARTICLE V
COMPENSATION
A. COMPENSATION TERMS:
1. “Subcontract Expense” is defined as expenses incurred by the CONSULTANT in
employment of others in outside firms for services related to this agreement.
2. “Direct Non-Labor Expense” is defined as that expense for any assignment
incurred by the CONSULTANT for supplies, transportation and equipment,
travel, communications, subsistence, and lodging away from home, and similar
incidental expenses in connection with that assignment.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 3 of 19
B. BILLING AND PAYMENT: For and in consideration of the professional services to be
performed by the CONSULTANT herein, the OWNER agrees to pay, based on the cost
estimate detail at a fixed fee shown in Exhibit A which is attached hereto and made a
part of this Agreement as if written word for word herein, a total fee, including
reimbursement for direct non-labor expenses not to exceed $28,419.
Partial payments to the CONSULTANT will be made on the basis of detailed statements,
per the billing schedule stated in Exhibit A, rendered to and approved by the OWNER
through its City Manager or his designee; however, under no circumstances shall any
statement for services exceed the value of the work performed at the time a statement is
rendered.
Nothing contained in this Article shall require the OWNER to pay for any work which is
incomplete, as reasonably determined by the City Manager or his designee, or which is
not submitted in compliance with the terms of this Agreement. The OWNER shall not be
required to make any payments to the CONSULTANT when the CONSULTANT is in
default under this Agreement.
It is specifically understood and agreed that the CONSULTANT shall not be authorized
to undertake any work pursuant to this Agreement which would require additional
payments by the OWNER for any charge, expense, or reimbursement above the
maximum not to exceed fee as stated, without first having obtained written authorization
from the OWNER. The CONSULTANT shall not proceed to perform the services listed
in Article III “Additional Services,” without obtaining prior written authorization from
the OWNER.
C. ADDITIONAL SERVICES: For additional services authorized in writing by the
OWNER in Article III, the CONSULTANT shall be paid based on the Schedule of
Charges at the rates shown in Exhibit A. Payments for additional services shall be due
and payable upon submission by the CONSULTANT and approval by the City staff, and
shall be in accordance with subsection B hereof. Statements shall not be submitted more
frequently than monthly.
D. PAYMENT: If the OWNER fails to make payments due the CONSULTANT for
services and expenses within thirty (30) days after receipt of the CONSULTANT’s
undisputed statement thereof, the amounts due the CONSULTANT will be paid interest
in accordance with the Texas Government Code 2251.025. Additionally, the
CONSULTANT may, after giving seven (7) days’ written notice to the OWNER,
suspend services under this Agreement until the CONSULTANT has been paid in full all
amounts due for services, expenses, and charges. Nothing herein shall require the
OWNER to pay the late charge if the OWNER reasonably determines that the work is
incomplete, in accordance with this Article V, “Compensation,” there is a bona fide
dispute concerning the amount due, or the invoice was not mailed to the address or in the
form as described in this Agreement. The OWNER will notify CONSULTANT of any
disputes within twenty-one (21) days of receipt of the invoice.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 4 of 19
E. Invoices shall be sent directly to the City of Denton Accounts Payable Department, 215
E McKinney St, Denton, TX, 76201-4299. A pro-forma invoice shall be sent to the
contract administrator. It is the intention of the City of Denton to make payment on
completed orders within thirty days after receipt of invoice or items; whichever is later,
unless unusual circumstances arise. Invoices must be fully documented as to labor,
materials, and equipment provided, if applicable, and must reference the City of
Denton Purchase Order Number in order to be processed. No payments shall be
made on invoices not listing a Purchase Order Number.
ARTICLE VI
OBSERVATION AND REVIEW OF THE WORK
The CONSULTANT will exercise reasonable care and due diligence in discovering and
promptly reporting to the OWNER any defects or deficiencies in the work of the
CONSULTANT or any subcontractors or subconsultants.
ARTICLE VII
OWNERSHIP OF DOCUMENTS
All documents prepared or furnished by the CONSULTANT (and CONSULTANT’s
subcontractors or subconsultants) pursuant to this Agreement are instruments of service, and
shall become the property of the OWNER upon the termination of this Agreement, except for
CONSULTANT’s proprietary information or materials. The CONSULTANT is entitled to retain
copies of all such documents. The documents prepared and furnished by the CONSULTANT
are intended only to be applicable to this Project, and OWNER’s use of these documents in other
projects shall be at OWNER’s sole risk and expense. In the event the OWNER uses any of the
information or materials developed pursuant to this Agreement in another project or for other
purposes than specified herein, CONSULTANT is released from any and all liability relating to
their use in that project.
ARTICLE VIII
INDEMNITY AGREEMENT
THE CONSULTANT SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS
THE OWNER AND ITS OFFICERS, OFFICIALS, AGENTS, AND EMPLOYEES FROM
AND AGAINST ANY AND ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES,
LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED TO COURT COSTS
AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR INCURRED BY
THE OWNER, AND INCLUDING, WITHOUT LIMITATION, DAMAGES FOR
BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE,
RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE
CONSULTANT OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES
INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR
PERFORMANCE OF THIS AGREEMENT.
Nothing in this Agreement shall be construed to create a liability to any person who is not
a party to this Agreement, and nothing herein shall waive any of the parties’ defenses, both at
law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 5 of 19
Agreement, including the defense of governmental immunity, which defenses are hereby
expressly reserved.
ARTICLE IX
INSURANCE
During the performance of the services under this Agreement, CONSULTANT
shall maintain insurance in compliance with the requirements of Exhibit B which is
attached hereto and made a part of this Agreement as if written word for word herein.
ARTICLE X
ALTERNATIVE DISPUTE RESOLUTION
The parties may agree to settle any disputes under this Agreement by submitting the
dispute to mediation with each party bearing its own costs of mediation. No mediation arising
out of or relating to this Agreement, involving one party’s disagreement may include the other
party to the disagreement without the other’s approval. Mediation will not be a condition
precedent to suit.
ARTICLE XI
TERMINATION OF AGREEMENT
A. Notwithstanding any other provision of this Agreement, either party may terminate by
giving thirty (30) days’ advance written notice to the other party.
B. This Agreement may be terminated in whole or in part in the event of either party
substantially failing to fulfill its obligations under this Agreement. No such termination
will be affected unless the other party is given (1) written notice (delivered by certified
mail, return receipt requested) of intent to terminate and setting forth the reasons
specifying the non-performance, and not less than fifteen (15) calendar days to cure the
failure; and (2) an opportunity for consultation with the terminating party prior to
termination.
C. If the Agreement is terminated prior to completion of the services to be provided
hereunder, CONSULTANT shall immediately cease all services and shall render a final
bill for services to the OWNER within thirty (30) days after the date of termination. The
OWNER shall pay CONSULTANT for all services properly rendered and satisfactorily
performed and for reimbursable expenses to termination incurred prior to the date of
termination, in accordance with Article V “Compensation.” Should the OWNER
subsequently contract with a new consultant for the continuation of services on the
Project, CONSULTANT shall cooperate in providing information to OWNER. The
CONSULTANT shall turn over all documents prepared or furnished by CONSULTANT
pursuant to this Agreement to the OWNER on or before the date of termination, but may
maintain copies of such documents for its use.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 6 of 19
ARTICLE XII
RESPONSIBILITY FOR CLAIMS AND LIABILITIES
Approval by the OWNER shall not constitute, nor be deemed a release of the
responsibility and liability of the CONSULTANT, its employees, associates, agents,
subcontractors, and subconsultants for the accuracy and competency of their designs or other
work; nor shall such approval be deemed to be an assumption of such responsibility by the
OWNER for any defect in the design or other work prepared by the CONSULTANT, its
employees, subcontractors, agents, and consultants.
ARTICLE XIII
NOTICES
All notices, communications, and reports required or permitted under this Agreement
shall be personally delivered or mailed to the respective parties by depositing same in the United
States mail to the address shown below, certified mail, return receipt requested, unless otherwise
specified herein. Mailed notices shall be deemed communicated as of three (3) days’ mailing:
To CONSULTANT: To OWNER:
Strategic Government Resources City of Denton
Melissa Valentine, Corporate Secretary Purchasing Manager –File 9052
PO Box 1642 901B Texas Street
Keller, Texas 76244 Denton, Texas 76201
All notices shall be deemed effective upon receipt by the party to whom such notice is
given, or within three (3) days’ mailing.
ARTICLE XIV
ENTIRE AGREEMENT
This Agreement and related exhibits constitute the complete and final expression of this
Agreement of the parties, and is intended as a complete and exclusive statement of the terms of
their agreements, and supersedes all prior contemporaneous offers, promises, representations,
negotiations, discussions, communications, and agreements which may have been made in
connection with the subject matter hereof.
ARTICLE XV
SEVERABILITY
If any provision of this Agreement is found or deemed by a court of competent
jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of
this Agreement and shall not cause the remainder to be invalid or unenforceable. In such event,
the parties shall reform this Agreement to replace such stricken provision with a valid and
enforceable provision which comes as close as possible to expressing the intention of the stricken
provision.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 7 of 19
ARTICLE XVI
COMPLIANCE WITH LAWS
The CONSULTANT shall comply with all federal, state, and local laws, rules,
regulations, and ordinances applicable to the work covered hereunder as those laws may now
read or hereinafter be amended.
ARTICLE XVII
DISCRIMINATION PROHIBITED
In performing the services required hereunder, the CONSULTANT shall not discriminate
against any person on the basis of race, color, religion, sex, sexual orientation, national origin or
ancestry, age, or physical handicap.
ARTICLE XVIII
PERSONNEL
A. The CONSULTANT represents that it has or will secure, at its own expense, all
personnel required to perform all the services required under this Agreement. Such
personnel shall not be employees or officers of, or have any contractual relations with the
OWNER. CONSULTANT shall inform the OWNER of any conflict of interest or
potential conflict of interest that may arise during the term of this Agreement.
B. All services required hereunder will be performed by the CONSULTANT or under its
supervision. All personnel engaged in work shall be qualified, and shall be authorized
and permitted under state and local laws to perform such services.
ARTICLE XIX
ASSIGNABILITY
The CONSULTANT acknowledges that this Agreement is based on the demonstrated
competence and specific qualifications of the CONSULTANT and is therefore personal as to the
CONSULTANT. Therefore, the CONSULTANT shall not assign any interest in this Agreement,
and shall not transfer any interest in this Agreement (whether by assignment, novation, or
otherwise) without the prior written consent of the OWNER.
ARTICLE XX
MODIFICATION
No waiver or modification of this Agreement or of any covenant, condition, or limitation
herein contained shall be valid unless in writing and duly executed by the party to be charged
therewith, and no evidence of any waiver or modification shall be offered or received in evidence
in any proceeding arising between the parties hereto out of or affecting this Agreement, or the
rights or obligations of the parties hereunder, and unless such waiver or modification is in
writing and duly executed; and the parties further agree that the provisions of this section will not
be waived unless as set forth herein.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 8 of 19
ARTICLE XXI
MISCELLANEOUS
A. The following exhibits are attached to and made a part of this Agreement:
Exhibit A – Consultant’s Scope of Services Offer, Project Schedule, and Compensation
Exhibit B – Consultant’s Insurance Requirements
Exhibit C – Conflict of Interest Questionnaire
What is called for by one exhibit shall be as binding as if called for by all. In the event of
an inconsistency or conflict in this Agreement and any of the provisions of the exhibits,
the inconsistency or conflict shall be resolved by giving precedence first to this
Agreement then to the exhibits in the order in which they are listed above.
B. This Agreement shall be governed by, construed, and enforced in accordance with, and
subject to, the laws of the State of Texas or federal law, where applicable, without regard
to the conflict of law principles of any jurisdiction. In the event there shall be any dispute
arising out of the terms and conditions of, or in connection with, this Agreement, the
party seeking relief shall submit such dispute to the District Courts of Denton County or
if federal diversity or subject matter jurisdiction exists, to the United States District Court
for the Eastern District of Texas-Sherman Division.
C. For the purpose of this Agreement, the key persons who will perform most of the work
hereunder shall be Clay Pearson. However, nothing herein shall limit CONSULTANT
from using other equally qualified and competent members of its firm to perform the
services required herein.
D. CONSULTANT shall commence, carry on, and complete any and all projects with all
applicable dispatch, in a sound, economical, and efficient manner and in accordance with
the provisions hereof. In accomplishing the projects, CONSULTANT shall take such
steps as are appropriate to ensure that the work involved is properly coordinated with
related work being carried on by the OWNER.
E. The OWNER shall assist the CONSULTANT by placing at the CONSULTANT’s
disposal all available information pertinent to the Project, including previous reports, any
other data relative to the Project, and arranging for the access thereto, and make all
provisions for the CONSULTANT to enter in or upon public and private property as
required for the CONSULTANT to perform services under this Agreement.
F. The captions of this Agreement are for informational purposes only, and shall not in any
way affect the substantive terms or conditions of this Agreement.
G. The parties agree to transact business electronically. Any statutory requirements that
certain terms be in writing will be satisfied using electronic documents and signing.
Electronic signing of this document will be deemed an original for all legal purposes.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 9 of 19
ARTICLE XXII
INDEPENDENT CONTRACTOR
CONSULTANT shall provide services to OWNER as an independent contractor, not as
an employee of the OWNER. CONSULTANT shall not have or claim any right arising from
employee status.
ARTICLE XXIII
RIGHT TO AUDIT
The OWNER shall have the right to audit and make copies of the books, records and
computations pertaining to this agreement. The CONTRACTOR shall retain such books,
records, documents and other evidence pertaining to this agreement during the contract period
and five years thereafter, except if an audit is in progress or audit findings are yet unresolved, in
which case records shall be kept until all audit tasks are completed and resolved. These books,
records, documents and other evidence shall be available, within 10 business days of written
request. Further, the CONTRACTOR shall also require all Subcontractors, material suppliers,
and other payees to retain all books, records, documents and other evidence pertaining to this
agreement, and to allow the OWNER similar access to those documents. All books and records
will be made available within a 50 mile radius of the City of Denton. The cost of the audit will
be borne by the OWNER unless the audit reveals an overpayment of 1% or greater. If an
overpayment of 1% or greater occurs, the reasonable cost of the audit, including any travel costs,
must be borne by the CONTRACTOR which must be payable within five business days of
receipt of an invoice.
Failure to comply with the provisions of this section shall be a material breach of this contract
and shall constitute, in the OWNER’S sole discretion, grounds for termination thereof. Each of
the terms "books", "records", "documents" and "other evidence", as used above, shall be
construed to include drafts and electronic files, even if such drafts or electronic files are
subsequently used to generate or prepare a final printed document.
ARTICLE XXIV
Prohibition on Contracts with Companies Boycotting Israel
Contractor acknowledges that in accordance with Chapter 2271 of the Texas Government Code,
City is prohibited from entering into a contract with a company for goods or services unless the
contract contains a written verification from the company that it: (1) does not boycott Israel; and
(2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and
“company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas
Government Code. By signing this agreement, Contractor certifies that Contractor’s signature
provides written verification to the City that Contractor: (1) does not boycott Israel; and (2)
will not boycott Israel during the term of the agreement. Failure to meet or maintain the
requirements under this provision will be considered a material breach.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 10 of 19
ARTICLE XXV
Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a
Foreign Terrorist Organization
Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with
companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this
agreement, Contractor certifies that Contractor’s signature provides written verification to the
City that Contractor, pursuant to Chapters 2252 and 2270, is not ineligible to enter into this
agreement and will not become ineligible to receive payments under this agreement by doing
business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the
requirements under this provision will be considered a material breach.
ARTICLE XXVI
Prohibition on Contracts with Companies Boycotting Certain Energy Companies
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code,
City is prohibited from entering into a contract with a company for goods or services unless the
contract contains written verification from the company that it (1) does not boycott energy
companies; and (2) will not boycott energy companies during the term of the contract. The terms
“boycott energy company” and “company” shall have the meanings ascribed to those terms in
Section 809.001 of the Texas Government Code. By signing this agreement, Contractor
certifies that Contractor’s signature provides written verification to the City that Contractor:
(1) does not boycott energy companies; and (2) will not boycott energy companies during the
term of the agreement. Failure to meet or maintain the requirements under this provision will be
considered a material breach.
ARTICLE XXVII
Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and
Firearm Trade Associations
Contractor acknowledges that in accordance with Chapter 2274 of the Texas Government Code,
City is prohibited from entering into a contract with a company for goods or services unless the
contract contains written verification from the company that it (1) does not have a practice,
policy, guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a firearm entity
or firearm trade association. The terms “discriminate against a firearm entity or firearm trade
association,” “firearm entity” and “firearm trade association” shall have the meanings ascribed to
those terms in Chapter 2274 of the Texas Government Code. By signing this agreement,
Contractor certifies that Contractor’s signature provides written verification to the City that
Contractor: (1) does not have a practice, policy, guidance, or directive that discriminates
against a firearm entity or firearm trade association; and (2) will not discriminate during the
term of the contract against a firearm entity or firearm trade association. Failure to meet or
maintain the requirements under this provision will be considered a material breach.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 11 of 19
ARTICLE XXVIII
Termination Right for Contracts with Companies Doing Business with Certain Foreign-
Owned Companies
The City of Denton may terminate this Contract immediately without any further liability if the
City of Denton determines, in its sole judgment, that this Contract meets the requirements under
Chapter 2274, and Contractor is, or will be in the future, (i) owned by or the majority of stock or
other ownership interest of the company is held or controlled by individuals who are citizens of
China, Iran, North Korea, Russia, or other designated country (ii) directly controlled by the
Government of China, Iran, North Korea, Russia, or other designated country, or (iii) is
headquartered in China, Iran, North Korea, Russia, or other designated country.
ARTICLE XXIX
PROHIBITION AGAINST PERSONAL INTEREST IN CONTRACTS
No officer, employee, independent consultant, or elected official of the City who is involved in
the development, evaluation, or decision-making process of the performance of any solicitation
shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as
defined in the City’s Ethic Ordinance 18-757 and in the City Charter chapter 2 article XI(Ethics).
Any willful violation of this section shall constitute impropriety in office, and any officer or
employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any
violation of this provision, with the knowledge, expressed or implied, of the Contractor shall
render the Contract voidable by the City. The Consultant shall complete and submit the City’s
Conflict of Interest Questionnaire.
The parties agree to transact business electronically. Any statutory requirements that certain
terms be in writing will be satisfied using electronic documents and signing. Electronic signing
of this document will be deemed an original for all legal purposes.
IN WITNESS HEREOF, the City of Denton, Texas has caused this Agreement to be
executed by its duly authorized City Manager, and CONSULTANT has executed this Agreement
through its duly authorized undersigned officer on this date______________________.
ARTICLE XXX
Each party recognizes and agrees all documents submitted by the applicants are confidential, but
also may be subject to release pursuant to the Texas Public Information Act (PIA). Further, the
parties agree confidential information includes personal information, which is information that
can be used on its own or combined with other information to identify, contact, or locate a
person, or to identify an individual. Examples of personal information include name, social
security number or national identifier, biometric records, driver’s license number, device
identifier, IP address, MAC address, either alone or when combined with other personal or
identifying information which is linked or linkable to a specific individual or device, such as date
and place of birth, mother’s maiden name, etc. The parties agree personal information shall
remain confidential information even if at the time of disclosure or collection, or later, it is or
becomes known to the public.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
5/11/2026
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 12 of 19
CONSULTANT agrees to preserve the confidentiality, integrity and accessibility of all of the
OWNERs, including applicants’, confidential information with administrative, technical and
physical measures. Unless otherwise agreed to in writing by the OWNER, CONSULTANT
agrees that any and all confidential information will be stored, processed, and maintained solely
on designated systems located in the continental United States, will be encrypted if it is to be
stored on any portable computing device or any portable storage medium, or will be transmitted
or exchanged over a public network.
The parties agree that any and all confidential information shall be used expressly and solely for
the purposes enumerated in this Agreement, and information shall not be distributed, repurposed
or shared across other applications, environments, or business units of CONSULTANT.
CONSULTANT further agrees that no confidential information of any kind shall be transmitted,
exchanged or otherwise passed to other parties except on a case-by-case basis as specifically
agreed to in writing by the OWNER. Any media or PIA requests for information related to this
Agreement or information provided by the applicants shall be responded to solely by the
OWNER. CONSULTANT agrees that any request for information or data collected on the
applicants or any other information provided by the OWNER related to this Agreement shall be
forwarded to the Client for response.
If OWNER receives an open records request related to this Project, OWNER shall notify and
share the request with CONSULTANT in writing as soon as possible but within no more than
five (5) business days of receipt and that OWNER shall provide sufficient time for
CONSULTANT to notify and provide advance notice to the impacted individuals prior to
OWNER releasing the required information.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 13 of 19
CONSULTANT
BY:______________________________
AUTHORIZED SIGNATURE
Printed Name:_____________________
Title:____________________________
__________________________________
PHONE NUMBER
_________________________________
EMAIL ADDRESS
CITY OF DENTON, TEXAS
BY: _____________________________
BY: _______________________________
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Rebecca L. Fleury
817-337-8581
RebeccaFleury@GovernmentResource.com
President of Executive Recruitment
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 14 of 19
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Human Resources
HR Director
Megan Gilbreath
PROPOSAL FOR
EXECUTIVE RECRUITMENT SERVICES
City Manager
City of Denton, Texas
February 3, 2026
This proposal is valid for 60 days
Strategic Government Resources
P.O. Box 1642, Keller, Texas 76244
Office: 817-337-8581
Rebecca L. Fleury, President of Execu ve Recruitment
RebeccaFleury@GovernmentResource.com
Exhibit A
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Approach and Methodology
A full-service recruitment typically entails the following steps:
1.Organiza on/Posi on Insight and Analysis
○Project Kickoff Mee ng and Develop An cipated Timeline
○Stakeholder Interviews and Listening Sessions
○Develop Recruitment Brochure
2.Recruitment Campaign and Communica on with Candidates
○Adver sing and Marke ng
○Sourcing Prospec ve and Ac ve Candidates
○Communica on with Prospec ve Applicants
○Communica on with Ac ve Applicants
3.Ini al Screening and Review by Execu ve Recruiter
4.Search Commi ee Briefing to Review Applicant Pool and Select Semifinalists
5.Evalua on of Semifinalists
○Wri en Ques onnaires
○Recorded Semifinalist Interviews
○Media Searches
6.Search Commi ee Briefing to Select Finalists
7.Evalua on of Finalists
○Background Inves ga on Reports
○DiSC Management Assessments (if desired, supplemental cost)
○First Year Plan or Other Advanced Exercise
○Press Release Announcing Finalists (if requested)
8.Interview Process
○Face-to-Face Interviews
○Stakeholder Engagement (if desired)
○Delibera ons
○Reference Checks (may occur earlier in process)
9.Nego a ons and Hiring Process
○Determine Terms of an Employment Offer
○Nego ate Terms and Condi ons of Employment
○Press Release Announcing New Hire (if requested)
5
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Step 1: Organiza on/Posi on Insight and Analysis
Project Kickoff Mee ng and Develop An cipated Timeline
SGR will meet with the organiza on at the outset of the project to discuss the recruitment
strategy and meline. At this me, SGR will also request that the organiza on provide us with
photos and informa on on the community, organiza on, and posi on to assist us in dra ing the
recruitment brochure.
Stakeholder Interviews and Listening Sessions
Stakeholder interviews and listening sessions are integral to SGR's approach. SGR devotes
tremendous energy to understanding your organiza on’s unique culture, environment, and
goals to ensure you get the right match for your specific needs. Obtaining a deep understanding
of your organiza onal needs is the crucial founda on for a successful execu ve recruitment. In
collabora on with the organiza on, SGR will compile a list of internal and external stakeholders
to meet with regarding the posi on. These interviews and listening sessions will iden fy
poten al issues that may affect the dynamics of the recruitment and contribute to a
comprehensive understanding of the posi on, special considera ons, and the poli cal
environment. This process fosters organiza onal buy-in and will assist us in crea ng the posi on
profile.
Develop Recruitment Brochure
A er the stakeholder mee ngs, SGR will develop a recruitment brochure, which will be
reviewed and revised in partnership with your organiza on un l we are in agreement that it
accurately represents the sought-a er leadership and management a ributes.
View sample recruitment brochures here: GovernmentResource.com/Open-Recruitments
Step 2: Recruitment Campaign and Communica on with Candidates
Adver sing and Marke ng
The Execu ve Recruiter and the client work together to determine the best ways to adver se
and recruit for the posi on. SGR’s Servant Leadership e-newsle er, with a reach of over 35,000
subscribers in all 50 states, will announce your posi on. Addi onally, we will send targeted
emails to opt-in subscribers of SGR’s Job Alerts, and your posi on will be posted on SGR’s
website and Job Board. SGR provides a comprehensive social media marke ng campaign that
includes custom-made graphics and distribu on on SGR’s LinkedIn page. Furthermore, we will
provide a recommended list of ad placements to be approved by the client, targe ng the most
effec ve venues for reaching qualified candidates for that par cular posi on.
Sourcing Prospec ve and Ac ve Candidates
SGR's innova ve recruitment strategies are designed to give our clients a compe ve edge in
a rac ng and retaining top- er talent. By employing a dual approach of passive and ac ve
candidate sourcing, we tap into a broader talent pool that includes high-caliber professionals
who may not be ac vely job-seeking. Our advanced technology and deep industry connec ons
enable us to iden fy candidates with the precise skills and cultural fit for your organiza on. We
6
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
round out sourcing efforts through personalized candidate engagement and outreach with a
constant focus on transparency and rela onship building.
Communica on with Prospec ve Applicants
SGR maintains regular communica on with interested prospects throughout the recruitment
process. Outstanding candidates o en conduct thorough research on the available posi on
before submi ng their resumes. As a result, we receive a significant number of inquiries, and it
is crucial for the execu ve search firm to be well-prepared to respond promptly, accurately, and
comprehensively, while also offering a warm and personalized approach. This ini al interac on
is where prospec ve candidates form their first impression of the organiza on, and it is an area
in which SGR excels.
Communica on with Ac ve Applicants
Handling the flow of resumes is an ongoing and significant process. On the front end, it involves
tracking resumes and promptly acknowledging their receipt. It also involves mely and
personalized responses to any ques ons or inquiries. SGR maintains frequent communica on
with applicants to ensure they remain enthusias c and well-informed about the opportunity.
Addi onally, SGR communicates with ac ve applicants, keeping them informed about the
organiza on and community.
Step 3: Ini al Screening and Review by Execu ve Recruiter
SGR uses a triage process to iden fy high-probability, medium-probability, and low-probability
candidates. This triage ranking is focused on overall assessment based on interac on with the
applicant, qualifica ons, any known issues concerning previous work experience, and evalua on
of cultural fit with the organiza on.
In contrast with the triage process men oned above, which focuses on subjec ve assessment of
the resumes and how the candidates present themselves, we also evaluate each candidate to
ensure that the minimum requirements of the posi on are met and determine which preferred
requirements are sa sfied. This si ing process examines how well candidates’ applica ons align
with the recruitment criteria outlined in the posi on profile.
Step 4: Search Commi ee Briefing to Review Applicant Pool and Select Semifinalists
At this briefing, SGR will conduct a comprehensive presenta on to the Search Commi ee and
facilitate the selec on of semifinalists. The presenta on will include summary informa on on
the process to date, outreach efforts, the candidate pool demographics, and any iden fied
trends or issues. Addi onally, a briefing on each candidate and their creden als will be
provided.
Step 5: Evalua on of Semifinalists
The review of resumes is a crucial step in the execu ve recruitment process. However, resumes
may not fully reveal an individual's personal quali es and their ability to collaborate effec vely
7
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
with others. In some instances, resumes might also tend to exaggerate or inflate
accomplishments and experience.
At SGR, we understand the significance of going beyond the surface level of a resume to ensure
that candidates who progress in the recruitment process are truly qualified for the posi on and
a suitable match for the organiza on. Our focus is to delve deeper and gain a comprehensive
understanding of the person behind the resume, iden fying the quali es that make them an
outstanding prospect for your organiza on.
During the evalua on of semifinalist candidates, we take the ini a ve to follow up when
necessary, seeking clarifica ons or addi onal informa on as needed. This approach ensures
that we present you with the most qualified and suitable candidates for your unique
requirements. At SGR, our ul mate goal is to match your organiza on with individuals who
possess not only the necessary qualifica ons but also the quali es that align with your
organiza onal culture and values.
Wri en Ques onnaires
As part of our thorough evalua on process, SGR will request semifinalist candidates to complete
a comprehensive wri en exercise. This exercise is designed to gain deeper insight into the
candidates' thought processes and communica on styles. Our wri en instrument is customized
based on the priori es iden fied by the Search Commi ee. The completed wri en instrument,
along with cover le ers and resumes submi ed by the candidates, will be included in the
semifinalist briefing book.
Recorded Semifinalist Interviews
Recorded one-way or two-way interviews will be conducted for semifinalist candidates. This
approach provides an efficient and cost-effec ve way to gain addi onal insights to aid in
selec ng finalists to invite for an onsite interview. The interviews allow the Search Commi ee to
evaluate technological competence, demeanor, verbal communica on skills, and on-camera
presence. Addi onally, virtual interviews provide an opportunity for the Search Commi ee to
ask candidates ques ons on specific topics of special interest.
Media Searches
Our media search process involves web-based and social media research, enabling efficient and
thorough ve ng of candidates and minimizing the risk of overlooking cri cal informa on. These
media reports have proven helpful by uncovering issues that may not have been previously
disclosed by prospec ve candidates. The recruiter will communicate any “red flags” or
noteworthy media coverage to the Search Commi ee as part of the review of semifinalists with
the Search Commi ee.
Step 6: Search Commi ee Briefing to Select Finalists
Prior to this briefing, SGR will provide the Search Commi ee with links to the recorded online
interviews and a briefing book on the semifinalist candidates. The briefing book includes cover
le ers, resumes, and completed ques onnaires. The objec ve of this mee ng is to narrow the
8
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
list to finalists who will be invited to par cipate in onsite interviews.
Step 7: Evalua on of Finalists
Background Inves ga on Reports
Through SGR’s partnership with a licensed private inves ga on firm, we are able to provide our
clients with comprehensive background screening reports that include the detailed informa on
listed below.
●Social security number trace
●Address history
●Driving record (MVR)
●Federal criminal search
●Na onal criminal search
●Global homeland security search
●Sex offender registry search
●State criminal court search for states where
candidate has lived in previous 10 years
●County wants and warrants for coun es where
candidate has lived or worked in previous 10 years
●County civil and criminal search for coun es where
candidate has lived or worked in previous 10 years
●Educa on verifica on
●Employment verifica on for previous 10 years (if
requested)
●Military verifica on (if requested)
●Credit report (if requested)
DiSC Management Assessments (if desired, supplemental cost)
SGR u lizes the DiSC Management assessment tool, which is among the most validated and
reliable personal assessment tools available. The DiSC Management assessment provides a
comprehensive analysis and report on the candidate’s preferences in five crucial areas:
management style, direc ng and delega ng, mo va on, development of others, and working
with their own manager.
For assessments of more than two candidates, a DiSC Management Comparison Report is
included, offering a side-by-side view of each candidate's preferred management style.
First-Year Plan or Other Advanced Exercise
SGR will collaborate with your organiza on, if desired, to create an advanced exercise for the
finalist candidates. One such example is a First-Year Plan, where finalist candidates are
encouraged to develop a first-year plan based on their current understanding of the posi on’s
opportuni es and challenges. Other exercises, such as a brief presenta on on a topic to be
iden fied by the Recruiter and Search Commi ee, are also typically part of the onsite interview
process to assess finalists’ communica on and presenta on skills, as well as cri cal analysis
abili es.
Step 8: Interview Process
Face-to-Face Interviews
SGR will arrange interviews at a date and me convenient for your organiza on. This process
can be as straigh orward or as elaborate as your organiza on desires. SGR will aid in
determining the specifics and assist in developing the interview schedule and meline. We will
provide sample interview ques ons and par cipate throughout the process to ensure it runs
smoothly and efficiently.
9
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Stakeholder Engagement
At the discre on of the Search Commi ee, we will closely collaborate with your organiza on to
involve community stakeholders in the interview process. Our recommenda on is to design a
specific stakeholder engagement process a er gaining deeper insights into the organiza on and
the community. As different communi es require dis nct approaches, we will work together to
develop a tailored approach that addresses the unique needs of the organiza on.
Delibera ons
SGR will facilitate a discussion about the finalist interviews and support the Search Commi ee
in making a hiring decision or determining whether to invite one or more candidates for a
second interview.
Reference Checks
SGR uses a progressive and adap ve automated reference check system to provide insights on
candidates’ so skills from a well-rounded group of references. References may include elected
officials, direct supervisors, direct reports, internal organiza onal peers, professional peers in
other organiza ons, and civic leaders. SGR’s reference check pla orm is anonymous, proven to
encourage more candid and truthful responses, thus providing organiza ons with more
meaningful and insigh ul informa on on candidates. SGR delivers a wri en summary report to
the organiza on once all reference checks are completed. The ming of reference checks may
vary depending on the specific search process and situa on. If finalists’ names are made public
prior to interviews, SGR will typically contact references before the interview process. If the
finalists’ names are not made public prior to interviews, SGR may wait un l the organiza on has
selected its top candidate before contac ng references to protect candidate confiden ality.
Step 9: Nego a ons and Hiring Process
Determine Terms of an Employment Offer
Upon request, SGR will provide dra employment agreement language and other helpful
informa on to aid in determining an appropriate offer to extend to your preferred candidate.
Nego ate Terms and Condi ons of Employment
SGR will assist to whatever degree you deem appropriate in conduc ng nego a ons with the
chosen candidate. SGR will iden fy and address any special needs or concerns of the selected
candidate, including poten al complica ng factors. With our experience and preparedness, SGR
is equipped to facilitate win-win solu ons to resolve nego a on challenges.
Press Release (if requested)
Un l employment nego a ons are finalized, you should exercise cau on to avoid the
embarrassment of a premature announcement that may not materialize. It is also considered
best prac ce to no fy all senior staff and unsuccessful candidates before any media exposure.
SGR will assist in coordina ng this process and in cra ing any necessary announcements or
press releases.
10
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Sa sfac on Surveys
SGR is commi ed to following the golden rule, which means providing prompt, professional and
excellent communica on while always trea ng every client with honor, dignity and respect. We
request clients and candidates to par cipate in a brief and confiden al survey a er the
comple on of the recruitment process. This valuable feedback assists us in our ongoing efforts
to improve our processes and adapt to the changing needs of the workforce.
Post-Hire Services
As part of our commitment to ensuring long-term success, SGR is pleased to offer a
complimentary, four-hour, leadership development workshop for your organiza on within 12
months of the successful comple on of the execu ve search. SGR Execu ve Recruitment clients
would be responsible for the travel costs associated with facilita on only—no professional fee
(a cost savings of up to $4,750)! Leadership development workshops are designed to support
the newly appointed leader and foster a servant leadership culture within your team, enhancing
collabora on and alignment across the organiza on. Standard leadership development
workshops include the following topics:
●Crea ng a Servant Leadership Culture
●Governance
●Team Building
●Strategic Planning
●Strategic Visioning
We offer addi onal post-hire services such as execu ve coaching, team-building retreats, and
performance review assistance at the six-month or one-year mark. For more informa on or to
request a customized proposal, please email training@governmentresource.com or visit
GovernmentResource.com/leadership-and-professional-development/leadership-development-
services/.
11
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Typical Timeline
The meline below is an example only, and we will work with you to finalize and approve a
meline, with adjustments made if needed a er the posi on is posted. *
Ini al Steps Prior to Pos ng Posi on:
●Contract Execu on
●Kickoff Mee ng to Discuss Recruitment Strategy and Timeline
●Organiza on/Posi on Insight and Analysis
●Stakeholder Interviews and Listening Sessions
●Deliverable: Dra Recruitment Brochure
●Deliverable: Recommended Ad Placements
●Organiza on Approves Ad Placements
●Search Commi ee Reviews and Approves Brochure
Timing varies.
Es mated to take 2 weeks.
Task Week
●Post Posi on and Firm up Timeline
●Recruitment Campaign and Outreach to Prospec ve Applicants
●Ini al Screening and Review by Execu ve Recruiter
Weeks 1-4
●Search Commi ee Briefing to Review Applicant Pool and Select
Semifinalists Week 5
●Ques onnaires
●Recorded Semifinalist Interviews
●Media Searches
Week 6
●Deliverable: Semifinalist Briefing Books via Electronic Link
●Deliverable: Recorded Interviews Week 7
●Search Commi ee Briefing to Select Finalists Week 8
●Background Inves ga on Reports
●Disc Management Assessments (if desired, supplemental cost)
●First-Year Plan or Other Advanced Exercise (if desired)
Weeks 9-10
●Deliverable: Finalist Briefing Books via Electronic Link Week 11
●Face-to-Face Interviews
●Stakeholder Engagement (if desired)
●Delibera ons
●Reference Checks (may occur earlier in process)
●Nego a ons and Hiring Process
Week 12
* Timeline is dependent upon Search Commi ee availability and Holidays. Organiza on agrees to mely provide
photos/graphics and informa on necessary to develop recruitment brochure, narrow candidate field, and conduct
candidate screening; failure to do so, may in SGR’s reasonable discre on, extend meline and can nega vely impact
the outcome of the process.
12
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Fee Proposal
Not-to-Exceed Price: $28,419
Not-to-Exceed Price is comprised of:
●Fixed Fee of $25,919
●Up to $2,500 in Ad Placements (billed at actual cost)
The Fixed Fee includes:
●Stakeholder Interviews and Listening Sessions
●Produc on of a Professional Recruitment Brochure
●Recruitment Campaign and Outreach:
○Outreach to Prospec ve Applicants
○Custom Graphics for Email and Social Media Marke ng
○Announcement in SGR’s Servant Leadership e-Newsle er
○Post on SGR’s Website
○Ad on SGR’s Job Board
○Two (2) Targeted Job Blasts to SGR’s Opt-In Subscriber Database
○Promo on on SGR’s LinkedIn
●Applica on Management, Screening, and Evalua on
●Semifinalist Evalua on:
○Ques onnaires for up to 15 Semifinalists
○Recorded Interviews for up to 15 Semifinalists
○Media Searches for up to 15 Semifinalists
●Semifinalist Briefing Books via Electronic Link
●Background Inves ga on Reports for up to Five (5) Finalists
●Finalist Briefing Books via Electronic Link
●Reference Checks for up to Five (5) Finalists
●Up To Two (2) Onsite Visits by the Recruiter for 1-3 days each, Inclusive of Travel Costs
Reimbursable Expenses included in the not-to-exceed price:
●Ad placements up to $2,500 will be billed at the actual cost with no markup for
overhead and are incorporated into our not-to-exceed price.
Reimbursable Expenses not included in the not-to-exceed price:
●Ad placements over and above $2,500 will be billed back at actual cost with no markup
for overhead.
13
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Supplemental Services/Other Expenses not included in the fixed or not-to-exceed price:
●There may be addi onal charges for substan al and substan ve changes made to the
recruitment brochure a er the brochure has been approved by the Organiza on and the
posi on has been posted online. Organiza on would be no fied of any supplemental
costs prior to changes being made.
●At your request, SGR can conduct an online stakeholder survey for $1,531 to help
iden fy key issues or priori es that you may want to consider prior to launching the
search. SGR provides recommended survey ques ons and sets up an online survey.
Stakeholders are directed to a web page or invited to take the survey by email. A wri en
summary of results is provided to the Organiza on. Please note that this type of survey
may extend the recruitment meline.
●Addi onal ques onnaires over and above the 15 included in the Fixed Fee - $230 per
candidate.
●Addi onal recorded interviews over and above the 15 included in the Fixed Fee - $256
per candidate.
●Addi onal media search reports over and above the 15 included in the Fixed Fee - $766
per candidate.
●Addi onal background inves ga on reports over and above the maximum of five (5)
included in the Fixed Fee - $511 per candidate.
●Addi onal reference checks over and above the maximum of five (5) included in the
Fixed Fee - $256 per candidate.
●DiSC Management assessments - $179 per candidate.
●Semifinalist and finalist briefing materials will be provided to the Organiza on via an
electronic link. Should the Organiza on request prin ng of those materials, the
reproduc on and shipping of briefing materials will be outsourced and be billed back at
actual cost.
●Addi onal onsite visits by the recruiter over and above the quan ty included in the fixed
price are an addi onal cost. Travel me and onsite me are billed at a professional fee of
$1,021 per day. Meals are billed back at a per diem rate of $18 for breakfast, $20 for
lunch, and $32 for dinner. Mileage will be reimbursed at the current IRS rate. All other
travel-related expenses are billed back at actual cost with no markup for overhead.
●SGR Execu ve Recruitment clients wishing to u lize the complimentary leadership
development workshop would be responsible for the travel costs associated with
facilita on only. Meals are billed back at a per diem rate of $18 for breakfast, $20 for
lunch, and $32 for dinner. Mileage will be reimbursed at the then-current IRS rate. All
other travel-related expenses are billed back at actual cost with no markup for overhead.
●The organiza on bears the cost of candidate travel, and candidates are reimbursed
directly by the organiza on.
●If the organiza on desires any supplemental services not men oned in this fee proposal,
an es mate of the cost will be provided at that me, and no work shall be done without
approval.
14
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Billing
SGR will bill the fixed fee in three (3) installments: 35% upon contract execu on, 35% a er the
applicant pool is presented, and 30% a er finalist interviews. Ad placement expenses and
supplemental services/other expenses will be billed as incurred or provided. Balances that are
unpaid a er the payment deadline are subject to a fee of 5% per month or the maximum lawful
rate, whichever is less, on the owed amount every month, charged monthly un l the balance is
paid.
Terms and Condi ons
●The organiza on agrees not to discriminate against any candidate on the basis of age,
race, creed, color, religion, sex, sexual orienta on, na onal origin, disability, marital
status, or any other basis that is prohibited by federal, state, or local law.
●The organiza on agrees to refer all prospec ve applicants to SGR and not to accept
applica ons independently during the recruitment process.
●The organiza on agrees to provide SGR with any candidates that were previously
accepted as applicants for the given posi on before engaging SGR to conduct the
recruitment for the subject posi on.
●If the organiza on wishes to place ads in local, regional, or na onal newspapers, the
organiza on shall be responsible for paying directly for the ads and for placing the ads
using language provided by SGR.
●The organiza on bears the cost of candidate travel, and candidates are reimbursed
directly by the organiza on.
Placement Guarantee
SGR is commi ed to your sa sfac on with the results of our full service recruitment process. If,
for any reason, you are not sa sfied, we will repeat the en re process one addi onal me, and
you will be charged only for expenses as described in the Fee Proposal under Supplemental
Services. Addi onally, we promise not to directly solicit any candidate selected under this
engagement for another posi on while they are employed with your organiza on.
In the event that you select a candidate fully ve ed by SGR, who subsequently resigns or is
released for any reason within 12 months of their hire date, we are commi ed to conduc ng a
one- me addi onal execu ve search to iden fy a replacement. In this case, you will only be
charged for related expenses as described in the Fee Proposal.
If your organiza on circumvents SGR's recruitment process and selects a candidate who did not
par cipate in the full recruitment process, the placement guarantee will be null and void.
Addi onally, SGR does not provide a guarantee for candidates placed as a result of a par al
recruitment effort or limited scope recruitment.
15
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 15 of 19
Exhibit B
INSURANCE REQUIREMENTS
Respondent’s attention is directed to the insurance requirements below. It is highly
recommended that respondents confer with their respective insurance carriers or
brokers to determine in advance of Proposal/Bid submission the availability of
insurance certificates and endorsements as prescribed and provided herein. If an
apparent low respondent fails to comply strictly with the insurance requirements, that
respondent may be disqualified from award of the contract. Upon contract award, all
insurance requirements shall become contractual obligations, which the successful
contractor shall have a duty to maintain throughout the course of this contract.
STANDARD PROVISIONS:
Without limiting any of the other obligations or liabilities of the Contractor, the
Contractor shall provide and maintain until the contracted work has been
completed and accepted by the City of Denton, Owner, the minimum insurance
coverage as indicated hereinafter.
As soon as practicable after notification of contract award, Contractor shall file
with the Purchasing Department satisfactory certificates of insurance including
any applicable addendum or endorsements, containing the contract number and
title of the project. Contractor may, upon written request to the Purchasing
Department, ask for clarification of any insurance requirements at any time;
however, Contractors are strongly advised to make such requests prior to
proposal/bid opening, since the insurance requirements may not be modified or
waived after proposal/bid opening unless a written exception has been
submitted with the proposal/bid. Contractor shall not commence any work or
deliver any material until he or she receives notification that the contract has
been accepted, approved, and signed by the City of Denton.
All insurance policies proposed or obtained in satisfaction of these
requirements shall comply with the following general specifications, and shall
be maintained in compliance with these general specifications throughout the
duration of the AGREEMENT, or longer, if so noted:
• Each policy shall be issued by a company authorized to do business in the
State of Texas with an A.M. Best Company rating of at least A- or better.
Contractor shall be solely responsible for the payment of any deductibles or self-
insured retentions associated with the required insurance policies. Under no
circumstances shall the City be responsible for any such payments.
• Liability policies shall be endorsed to provide the following:
o Name as Additional Insured the City of Denton, its Officials, Agents,
Employees, and volunteers.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 16 of 19
o That such insurance is primary to any other insurance available to the
Additional Insured with respect to claims covered under the policy and
that this insurance applies separately to each insured against whom
claim is made or suit is brought. The inclusion of more than one insured
shall not operate to increase the insurer's limit of liability.
o Provide a Waiver of Subrogation in favor of the City of Denton, its
officials, agents, employees, and volunteers.
• Cancellation: City requires 30 day written notice should any of the
policies described on the certificate be cancelled or materially changed
before the expiration date.
• Should any of the required insurance be provided under a claims made form,
Contractor shall maintain such coverage continuously throughout the term of this
contract and, without lapse, for a period of three years beyond the contract
expiration, such that occurrences arising during the contract term which give rise
to claims made after expiration of the contract shall be covered.
• Should any of the required insurance be provided under a form of coverage that
includes a general annual aggregate limit providing for claims investigation or
legal defense costs to be included in the general annual aggregate limit, the
Contractor shall either double the occurrence limits or obtain Owners and
Contractors Protective Liability Insurance.
• Should any required insurance lapse during the contract term, requests for
payments originating after such lapse shall not be processed until the City
receives satisfactory evidence of reinstated coverage as required by this
contract, effective as of the lapse date. If insurance is not reinstated, City may,
at its sole option, terminate this agreement effective on the date of the lapse.
SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS:
All insurance policies proposed or obtained in satisfaction of this AGREEMENT
shall additionally comply with the following specifications, and shall be
maintained in compliance with these additional specifications throughout the
duration of the AGREEMENT, or longer, if so noted:
A. COMMERCIAL GENERAL LIABILITY INSURANCE
Commercial General Liability Insurance including, but not limited to,
Premises/Operations, Personal & Advertising Injury, Products/Completed
Operations, Independent Contractors, and Contractual Liability with minimum
combined bodily injury (including death) and property damage limits of
$1,000,000.00 per occurrence and $2,000,000.00 general aggregate.
B. PROFESSIONAL LIABILITY INSURANCE
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 17 of 19
If CONTRACTOR is a licensed or certified person who renders professional
services, then Professional Liability Insurance to provide coverage against
any claim which the CONTRACTOR becomes legally obligated to pay as
damages arising out of the performance of professional services caused by
any negligent error, omission or act with minimum limits of $1,000,000.00
per claim, $2,000,000.00 annual aggregate.
SUBCONTRACTING LIABILITY
(1) Without limiting any of the other obligations or liabilities of the CONTRACTOR,
the CONTRACTOR shall require each Subcontractor performing work under the
contract, at the Subcontractor's own expense, to maintain during the engagement
with the CITY, types and limits of insurance that are appropriate for the
services/work being performed, comply with all applicable laws and are consistent
with industry standards. The Subcontractor’s liability insurance shall name
CONTRACTOR as an additional insured.
(2) CONTRACTOR shall obtain and monitor the certificates of insurance from each
Subcontractor. CONTRACTOR must retain the certificates of insurance for the
duration of the contract and shall have the responsibility of enforcing insurance
requirements among its subcontractors. The CITY shall be entitled, upon request
and without expense, to receive copies of these certificates.
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 18 of 19
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ – EXHIBIT C
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business
relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section
176.006(a).
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business
day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local
Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this
section is a misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business
relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the
vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government
officer named in this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves
as an officer or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
Exhibit C
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
5/7/2026
Strategic Government Resource
NA
X
City of Denton, Texas Contract 9052
Standard Agreement for Professional Services
Revised Date: 12/5/18
Page 19 of 19
Docusign Envelope ID: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2
Certificate Of Completion
Envelope Id: 8F2E2DEF-89C7-4CBB-9AAE-E101B57124E2 Status: Completed
Subject: ***Purchasing Approval*** 9052 City Manager Recruitment Services Agreement
Source Envelope:
Document Pages: 32 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Christina Dormady
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
christina.dormady@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
5/6/2026 7:53:10 AM
Holder: Christina Dormady
christina.dormady@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 5/6/2026 7:59:30 AM
Viewed: 5/6/2026 7:59:40 AM
Signed: 5/6/2026 7:59:44 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/6/2026 7:59:49 AM
Viewed: 5/6/2026 8:29:16 AM
Signed: 5/6/2026 8:29:16 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Leah Bush
leah.bush@cityofdenton.com
Assistant City Attorney
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/6/2026 8:29:20 AM
Viewed: 5/6/2026 11:28:31 AM
Signed: 5/7/2026 2:57:36 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Rebecca L. Fleury
RebeccaFleury@GovernmentResource.com
President of Executive Recruitment
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 68.55.203.179
Sent: 5/7/2026 2:57:40 PM
Viewed: 5/7/2026 2:59:54 PM
Signed: 5/7/2026 4:19:20 PM
Electronic Record and Signature Disclosure:
Accepted: 5/7/2026 2:59:54 PM
ID: c81f5982-7df7-42e9-a089-6fe9939f79c4
Signer Events Signature Timestamp
Megan Gilbreath
Megan.gilbreath@cityofdenton.com
HR Director
City of Denton - Human Resources
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/7/2026 4:19:24 PM
Viewed: 5/11/2026 10:53:10 AM
Signed: 5/11/2026 10:53:29 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 5/11/2026 10:53:32 AM
Viewed: 5/11/2026 11:08:13 AM
Signed: 5/11/2026 11:08:19 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/11/2026 11:08:22 AM
Viewed: 5/11/2026 11:11:55 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Megan Gilbreath
Megan.gilbreath@cityofdenton.com
HR Director
City of Denton - Human Resources
Security Level: Email, Account Authentication
(None)
Sent: 5/11/2026 11:08:23 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Recruitment
Recruitment@GovernmentResource.com
Security Level: Email, Account Authentication
(None)
Sent: 5/11/2026 11:08:24 AM
Viewed: 5/11/2026 11:09:06 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/6/2026 7:59:30 AM
Certified Delivered Security Checked 5/11/2026 11:08:13 AM
Signing Complete Security Checked 5/11/2026 11:08:19 AM
Completed Security Checked 5/11/2026 11:08:24 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, City of Denton (we, us or Company) may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Rebecca L. Fleury
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.