HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: May 19, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Halff Associates, Inc., for
the development of a Pecan Creek Storm Water Master Plan update for the Drainage Department as set
forth in the contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ
8377-016 – Professional Services Agreement for assessment services awarded to Halff Associates, Inc., in
the not-to-exceed amount of $1,057,370.00). The Public Utilities Board will consider this item on Monday,
May 18, 2026.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton does not have a city-wide storm water master plan (SWMP) to guide and prioritize
capital projects. A Storm Water Master Plan Needs Assessment was completed in 2023 with the intent of
identifying the areas of the City in most need of improvement and allowing future investments toward
developing a SWMP to be focused on the most critical areas of the City. The Pecan Creek drainage basin
is being prioritized to receive the first basin-wide master plan effort because of the ageing infrastructure
within the basin and the large concentration of drainage hot-spots identified during the SWMP Needs
Assessment. The Pecan Creek Master Plan will include the following ten (10) tasks:
Task 1 Project Administration $62,750
Task 2 Data Collection 11,010
Task 3 Condition Assessment Program Development 111,130
Task 4 Existing Conditions H&H Analysis 251,380
Task 5 Conceptual Alternative Analysis 359,220
Task 6 Benefit Cost Analysis (BCA) 32,670
Task 7 Public Outreach 26,870
Task 8 Reporting 62,860
Task 9 Field Survey 86,500
Task 10 Grant Assistance 52,980
$ 1,057,370
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Staff from the Engineering Department reviewed and scored five (5) statements of qualifications submitted
by firms listed on the pre-qualified engineer list, resulting in Halff Associates being awarded the most
points, and therefore being selected for this project. Halff Associates has provided an estimated project
timeline of 12 months to completion after receiving a notice to proceed.
Water Utilities initiated the selection process for an engineering firm to design the Pecan Creek Storm
Water Master Plan update project by utilizing the approved RFQ 8377 pre-qualified list of firms specializing
in Wastewater, Water, and Drainage Infrastructure. A request for supplementary qualifications was
requested from the six pre-qualified firms for the project: Kimley-Horn and Associates, Inc., Freese and
Nichols, Inc., Halff Associates, Inc., HR Green, Inc., Gresham, Smith and Partners, and Binkley & Barfield,
Inc. Five (5) statements of additional qualifications were received and evaluated based on criteria including
overall experience and qualification of the firm, past performance and relevant experience on similar
projects, availability and experience of the proposed staff members. Based on this evaluation, the
recommendation is to award to Halff Associates Inc. They proved a strong track record in preparing
stormwater master plans and leveraging grant funding opportunities, and their expertise will support the
successful and efficient delivery of critical water utility projects.
Request for Qualifications for architectural firms for professional engineering services for various vertical
capital infrastructure-related projects within the City of Denton for the Capital Projects Department was
solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of
professional service firms on February 20, 2024 (Ordinance 24-276).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 20, 2024, City Council approved RFQ 8377 for state-certified engineers for professional
engineering services for various capital infrastructure-related projects within the City of Denton for the
Capital Improvements Department (Ordinance 24-276).
On May 18, 2026, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Halff Associates, Inc., for the development of a Pecan Creek Storm Water Master
Plan for the Drainage Department, in a not-to-exceed amount of $1,057,370.
PRINCIPAL PLACE OF BUSINESS
Halff Associates, Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This project’s projected completion is estimated to be July 2027.
FISCAL INFORMATION
These services will be funded from a combination of the accounts listed below.
655053455.1360.30100 Pecan Creek Watershed Pre-design $985,691.75
650170561.1360.30100 Pecan Creek Storm Water Master $71,678.25
Requisition #174640 has been entered into the Purchasing software system in the amount of $1,057,370.
The budgeted amount for this item is $1,057,370.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mike Linder, 940-349-8942.
Legal point of contact: Leah Bush at 940-349-8333.