HomeMy WebLinkAbout8907 - Change Order 1 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
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Ordinance
Docusign Envelope ID: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7E
FILE 8907
Crystal Westbrook
CELL 6 CONSTRUCTION PROJECT-CHANGE ORDER #1
Not Applicable
N/A
N/A
26-0342
Contractor:4X Construction Group LLC
Project Manager: Jeff Parrish
99 Regency Parkway, STE 303
Mansfield, TX 76063
Cell 6 Project CHANGE ORDER NO.1
8907 CIP/ENG#PO #:214556
Contract BID Amount:4,640,719.25$
5% Contingency Amount:232,035.96$
4,872,755.21$
Prior Approved CUA's:-$
Available Contingency:232,035.96$
$0.00
Contingency Remaining:232,035.96$ 180
Item
No.Spec. Section No.UOM BID QTY +/- QTY Unit Price Extended Price
-$
$0.00
1
-$
$0.00
Item
No.Spec. Section No.UOM BID QTY +/- QTY Unit Price Extended Price
1 LS 0 1 468,467.03 468,467.03$
2 GAL 0 2 75,000.00 150,000.00$
$618,467.03
-$
$0.00
$618,467.03
4,640,719.25$
4,872,755.21$
Cell 6 Project -$
618,467.03$
5,259,186.28$
0.00%
13.33%
Description of work
HDPE Liner Pricing Increase
Total CO's:
% of CUA Approved To-Date:
Total CUA's:
Original Total Not To Exceed Amount:
Original BID/Contract Amount:
Revised Contract Amount:
Total Change Order over Original Bid:
TOTAL CO AMOUNT:
OTHER FUNDED CONTRACT CHANGES (CO)
QUANTITY CHANGES TO EXISTING ITEMS
NEW ITEMS OF WORK
TOTAL CUA NEW ITEMS:
TOTAL OTHER FUNDED QTY CHANGES:
Fuel Cost Increase
CSP#
This CUA Request:
PROJECT SCOPE AND REASON FOR CHANGE
Prior Approved Other Funded CO's:-$
Current Contract Amount w CUA & CO's:
Orig Contract Days:
Approved CO Days:180
41129.23
New Completion Date:
1/0/1900
4,640,719.25$
Notice To Proceed Issued:
CITY OF DENTON CHANGE ORDER FORM
City of Denton-Solid Waste & Recycling Dept
Project Manager: Randall Morris
1527 S Mayhill Rd.
Denton, TX 76208
TOTAL OTHER FUNDED NEW ITEMS:
This CO Days Request:
Total NTE Amount : This CO Other Funding Request:
Project Scope included
in Contract:Cell 6 Excavation and Liner Construction & 1590 Seperation Liner
CONTINGENCY USE AUTHORIZED (CUA) CONTRACT CHANGES
QUANTITY CHANGES TO EXISTING ITEMS
TOTAL CUA QTY CHANGES:
NEW ITEMS OF WORK
Description of work
The contract for this project was awarded to 4X Construction Group, LLC, through the City’s formal competitive proposal process. The contract was approved by
Council on March 24, 2026.
Recently the price of oil has been rising, directly impacting on the petroleum-based products essential to this project. The project requires the installation of over
3.3 million square feet of specialized materials, including High-Density Polyethylene (HDPE) and Geocomposite liners. Because these materials are produced on
demand and are highly susceptible to UV damage during storage, they could not be purchased in advance. The Contractor has submitted a price increase of 23.5%
based on documented supplier cost escalations.
To remain on the timeline necessary to maintain regulatory compliance, the Solid Waste and Recycling Department and Procurement recommend processing this
change order under the Declaration of Emergency process to remain on track with the critical path for the project. Any further delays can impact the Landfill’s
capacity, that could result in violations of the Municipal Solid Waste Permit with the TCEQ and the Settlement Agreement with local neighbors, leading to
significant fines, legal fees, and threats to public health. Therefore, the Declaration of Emergency is necessary to award Change Order No. 1 in the amount of
$618,467.03.
Project:
New Contract Days:
Total Change Request:
Current Completion Date:
$618,467.03
1/0/1900
618,467.03$
Reason for change:
Contingency funds are used at City's discretion per contract spec language
Docusign Envelope ID: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7E
13%
SUBMITTED BY:
ACCEPTED BY DIRECTOR OF SOLID WASTE
ACCEPTED BY CONTRACTOR: _____________________________
Name, Title
INTERIM CITY MANAGER
ATTEST: CITY SECRETERY
APPROVED AS TO LEGAL FORM
_______________________________
_______________________________
_______________________________
Signature
Signature
Project Manager
IS SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS.
Signature
Percent Changes over NTE:
THE AFOREMENTIONED CHANGE, AND WORK AFFECTED THEREBY,
Signature
Signature
_______________________________
_______________________________
]
Docusign Envelope ID: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7E
Managing MemberJeff Parrish
4X Construction Group, LLC
99 Regency Parkway, STE 303
Mansfield, Texas 76063
TO:City of Denton TX PROJECT:Denton Landfill
Crystal Westbrook Cell 6
DESCRIPTION
Regarding the fuel, we used a base price of $2.50/Gallon in our proposal. Currently fuel is anywhere from $4.25 - $4.50
per gallon. We had approximately 75,000 gallons of fuel built into this project. We would like to suggest
a fuel escalator be added to this project. 4XCG is willing to take on an additional $0.25/Gallon cost, as that could be a
reasonable risk. Anything over $2.75/Gallon, would be invoiced monthly. We would supply the invoices to the City for
transparency.
Regarding the liner costs, unfortunately, the liner subcontractors will not hold their pricing because the manufacturers
will not hold their pricing.Resin prices have increased dramatically, and we are seeing liner costs increase every few days.
We apprecaite your consideration and look forward to hearing from you. Thank you.
Requestor:
Date:
Jeff Parrish
4/10/2026
CHANGE ORDER REQUEST
C.O.R.
No. 001Phone: 817-779-3290
Fax: 817-779-3291
As the City is aware, the project start was delayed due to a situation beyond our control, nor the City's control.
Unfortunately, because of the world's current situation regarding fuel / oil costs, we can longer keep our pricing the same as
it was at the time of the original proposal. We are respectfully requesting additional costs for fuel for the work and liner
costs.
Docusign Envelope ID: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7EPROPOSAL
April 10, 2026
To:City of Denton, TX PROJECT:City of Denton Landfill
Crystal Westbrook Cell 6
ITEM DESCRIPTION UNIT QTY UNIT PRICE TOTAL
1 Geosynthecti Liner Increases LS 1.00 468,467.03$ 468,467.03$
2 Fuel Cost Increase GALLON 75,000.00 2.00$ 150,000.00$
TOTAL 618,467.03$
4X Construction Group, LLC
Jeff Parrish
COR 001: Added Cost Request due to Project Start Delay
Special Conditions
1. The above pricing increase request is based on the Project Start Delay.
Docusign Envelope ID: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7E
Resource Description Bid Item #Quan Unit FALCON Original UP Falcon Original Extended Falcon Revised UP Falcon Revised Extended GSI revised UP GSI revise Extended Mustang Revised UP Mustang Revised Extended
4LINER Mobilization Liner Sub 1 1.00 LS 9,600.00$ 9,600.00$ 9,600.00$ 9,600.00$ 14,580.00$ 14,580.00$ 7,500.00$ 7,500.00$
4LINER 60 Mil HDPE Geomembrane - Textured 12 728,850.00 SF 0.57$ 416,902.20$ 0.71$ 517,483.50$ 0.60$ 434,248.83$ 0.65$ 472,513.46$
4LINER Geocomposite Drainage Layer for Cell 6 13 728,850.00 SF 0.59$ 430,021.50$ 0.72$ 521,127.75$ 0.80$ 586,505.60$ 0.79$ 577,832.28$
4LINER Liner Tie-in-Sub for Liner 25 1,260.00 LF 3.00$ 3,780.00$ 3.00$ 3,780.00$ 8.33$ 10,489.88$ 13.31$ 16,770.60$
4LINER Liner Tie-in-Sub for Liner 26 780.00 LF 3.00$ 2,340.00$ 3.00$ 2,340.00$ 8.37$ 6,532.19$ 12.50$ 9,750.00$
4LINER Separation Liner Geocomposite Gas Venting Layer 28 600,300.00 SF 0.45$ 270,135.00$ 0.58$ 348,174.00$ 0.61$ 365,162.49$ 0.62$ 374,046.93$
4LINER Separation Liner Geocomposite Drainage Layer 29 650,000.00 SF 0.59$ 383,500.00$ 0.72$ 464,750.00$ 0.81$ 527,540.00$ 0.84$ 547,560.00$
4LINER Separation Liner 40 Mil LLDPE Geomembrane 30 650,000.00 SF 0.44$ 286,000.00$ 0.56$ 364,000.00$ 0.44$ 283,075.00$ 0.51$ 333,710.00$
Total Liner System install 1,802,278.70$ 2,231,255.25$ 2,228,133.98$ 2,339,683.27$
Supply Only Underdrain Geocomposite 4 1.00 LS 185,039.93$ 185,039.93$ 244,730.23$ 244,730.23$ 227,651.68$ 227,651.68$ 256,959.94$ 256,959.94$
Total with Supply of Underdrain Geocomposite 1,987,318.63$ 2,475,985.48$ 2,455,785.66$ 2,596,643.21$
Analysis
Falcon Original (In Contract/Bid)1,987,318.63$
Increase to Stay with Falcon 488,666.85$
Increase to Use GSI 468,467.03$ Best Option
Increase to Use Mustang 609,324.58$
City of Denton Cell 6 and OL liner increase analysis
Falcon Original In Bid Falcon Revised 4/3/2026 GSI revised 4/10/2026 Mustang Revised 4/3/2026
Docusign Envelope ID: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7E
Date: April 8, 2026
Attn:
Ref: Geo-Synthetics Systems LLC Proposal
Project Name: 260008 Denton LF Cell 6 rev4
Location: Denton, TX
Geo-Synthetics Systems LLC (GSI) is pleased to provide pricing for the supply and installation of the geosynthetic materials on
the referenced project.
Geo-Synthetics Systems LLC (GSI) is a distributor, fabricator, and installer of geosynthetic materials for a broad range of
containment applications for MSW (Municipal Solid Waste) & Energy landfill sites, construction sites, road construction projects
and contaminated waterways. At Geo-Synthetics, our highly skilled employees have more than 40 years of experience providing
geosynthetic materials, project field support, and installation expertise for containment, erosion control, and remediation projects.
GSI is one of the country’s largest independent installers of liners for landfill sites and manages installation projects across the
country. GSI is an authorized distributor for many of the most recognized names of geosynthetic materials and erosion control
products. Our experienced team has installed more than 700 million square feet of geosynthetic solutions across the nation and
includes project planning, accurate estimating, project management, and the best geosynthetic installation reputation in the
industry.
If job site safety (EMR 0.68), timeliness, and high-quality work is of importance to you, then GSI is your choice.
Please contact me to review our Proposal and answer any questions you may have.
Thank you for the opportunity,
Steve Story
Business Development Manager – Southwest Region
(262) 282-1141
Docusign Envelope ID: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7E
Geo‐Synthetics Systems LLC
260008 Denton LF Cell 6 rev4
Page 2
PROPOSAL
I. Pricing Summary:
I.a.Supply and Installation Prices:
Bid Item Descriptions Quantity Unit Unit Price Extended
Price
1 Mobilization 1 EA $14,580.00 $14,580.00
2 Underdrain Geocomposite – Cell 6 (Supply
Only)
535,525 SF $0.4251 $227,651.68
3 60 mil HDPE Textured – Cell 6 728,850 SF $0.5958 $434,248.83
4 Geocomposite Drainage Layer – Cell 6 728,850 SF $0.8047 $586,505.60
5 Liner Tie-in (New Composite Liner to Existing
Composite Liner)
1,260 LF $8.3253 $10,489.88
6 Liner Tie-in (New Separation Liner to Existing
Separation Liner)
780 LF $8.3746 $6,532.19
7 Geocomposite Gas Venting Layer – Separation
Liner
600,300 SF $0.6083 $365,162.49
8 Geocomposite Drainage Layer – Separation
Liner
650,000 SF $0.8116 $527,540.00
9 40 mil LLDPE Textured – Separation Liner 650,000 SF 0.4355 $283,075.00
Total Estimated Price excluding Tax on Material $2,455,785.67
Docusign Envelope ID: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7E
Certificate Of Completion
Envelope Id: D5AD90A2-CBCC-4A93-8ABF-BFFE08F10B7E Status: Completed
Subject: Please DocuSign: City Council Contract 8907 Cell 6 Construction Project-Declaration of Emergency
Source Envelope:
Document Pages: 8 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
4/14/2026 3:23:54 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
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(None)
Completed
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Signed: 4/15/2026 3:54:10 PM
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Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
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Jeff Parrish
jeff.parrish@4xconstruction.com
Managing Member
4X Construction Group, LLC
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(None)
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Signer Events Signature Timestamp
Arturo Garcia
Arturo.Garcia@cityofdenton.com
Solid Waste Project Manager
Solid Waste & Recycling
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brenda.haney@cityofdenton.com
Director
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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City of Denton
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City Secretary
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Procurement Administration Supervisor
City of Denton
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