HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet - CO 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: May 19, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
ratifying Change Order No. 1 to the contract between the City of Denton and 4X Construction Group, LLC,
for the Cell 6 Construction Project for the Solid Waste and Recycling Department; providing for the
expenditure of funds therefor; and providing an effective date (CSP 8907 – Change Order No. 1 in the not-
to-exceed amount of $618,467.03, for a total contract award aggregated to $5,491,222.03). The Public
Utilities Board will consider this item on Monday, May 18, 2026.
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Promote Sustainability and the Environment.
INFORMATION/BACKGROUND
The contract for this project was awarded to 4X Construction Group, LLC, through the City’s formal
competitive proposal process. The contract was approved by City Council on March 24, 2026.
Recently, the price of oil has been rising, directly impacting the petroleum-based products essential to this
project. The project requires the installation of over 3.3 million square feet of specialized materials,
including High-Density Polyethylene (HDPE) and Geocomposite liners. Because these materials are
produced on demand and are highly susceptible to UV damage during storage, they cannot be purchased in
advance. The Contractor has submitted a price increase of 23.5% based on documented supplier cost
escalations.
To remain on the timeline necessary to maintain regulatory compliance, the Solid Waste and Recycling
Department and Procurement recommend processing this change order under the Declaration of Emergency
process to remain on track with the critical path for the project. Any further delays can impact the Landfill’s
capacity, which could result in violations of the Municipal Solid Waste Permit with the TCEQ and the
Settlement Agreement with local neighbors, leading to significant fines, legal fees, and threats to public
health. Therefore, the Declaration of Emergency is necessary to award Change Order No. 1 in the amount
of $618,467.03.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 24, 2026, City Council approved a contract with 4X Construction Group, LLC, in the not-to-
exceed amount of $4,872,755 (Ordinance 26-0342).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
On May 18, 2026, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Approve ratifying Change Order No. 1 for the Cell 6 Construction Project for the Solid Waste and Recycling
Department, in the not-to-exceed amount of $618,467.03, for a total contract award aggregated to
$5,491,222.03.
PRINCIPAL PLACE OF BUSINESS
4X Construction Group, LLC
Mansfield, TX
ESTIMATED SCHEDULE OF PROJECT
This project has been awarded, with a contract time of six (6) months, to a substantial completion schedule.
FISCAL INFORMATION
These services will be funded from Cell 6 Construction Project account 660270595.1365.40100. Purchase
Order #214556 will be revised to include the change order amount of $618,467.03. The total amended
amount of this contract is $5,491,222.03.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Change Order 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Brenda Haney, 940-349-8056.
Legal point of contact: Leah Bush at 940-349-8333.