HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet Amend 2City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: May 19, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a second amendment to a contract between the City of Denton and GTS
Technology Solutions, Inc., amending the contract approved by City Council on November 15, 2022, in the
not-to-exceed amount of $2,200,000.00; amended by Amendment 1 approved by the City Council; said
second amendment to add the Department of Information Resources (DIR) Cooperative Purchasing
Network Contract No. DIR-CPO-5721 for Information Technology (IT) staff augmentation services for the
Technology Services Department; providing for the expenditure of funds therefor; and providing an
effective date (File 8127 – providing for an amendment to the ordinance to add the Department of
Information Resources (DIR) Cooperative Purchasing Network Contract No. DIR-CPO-5721).
INFORMATION/BACKGROUND
The Technology Services Department historically uses the GTS Technology staffing contract as a stopgap
solution to fill an immediate staffing need or fill a capability. This is typically a short-term solution to
mitigate any potential interruption in service or for execution on specific projects, with the spend estimated
at $400,000 per year. The contract is designed to fill gaps for extended employee leaves, military reserve
activation, or to fill a staffing gap/capability shortage needed to deliver a specific project to completion.
The Technology Services Department (TS) is recommending amending the current contract for IT
temporary staffing services with GTS Technology Solutions, Inc., to replace the TIPS Cooperative Contract
with the DIR Cooperative Contract. The TIPS Cooperative Contract was the interim cooperative contract
vehicle while the renewal of the DIR Cooperative Contract was being negotiated and finalized with the
State of Texas. Utilizing the TIPS as the interim contract vehicle prevented lapses in contractor work that
had already begun in the TS department during the DIR contract negotiating phase. While the TIPS contract
is a great cooperative contract, the DIR cooperative contract has lower administrative fees that are passed
on to customers like the City of Denton. The administration fees with DIR are 1% of total sales compared
to 2% with TIPS. TS is not recommending extending the contract term or the not-to-exceed, as the
contractor rates will not change. It is important to continue the use of these services to maintain smooth
technology service delivery for the other City departments.
Pricing obtained through The Interlocal Purchasing System has been competitively bid and meets the
statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government
Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
On January 28, 2020, City Council approved the interlocal agreement with the Texas Department of
Information Resources Purchasing Network (Ordinance 20-196).
On November 15, 2022, City Council approved a contract with GTS Technology Solutions, Inc., in the not-
to-exceed amount of $2,200,000 (Ordinance 22-2292).
On October 15, 2024, City Council approved Amendment No. 1 with GTS Technology Solutions, Inc., in
the not-to-exceed amount of $20,000 (Ordinance 24-1978).
RECOMMENDATION
Award Amendment No. 2 with GTS Technology Solutions, Inc., to add Department of Information
Resources (DIR) Cooperative Purchasing Network Contract No. DIR-CPO-5721, for Information
Technology (IT) staff augmentation services for the Technology Services Department.
PRINCIPAL PLACE OF BUSINESS
GTS Technology Solutions, Inc.
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This contract expires on November 15, 2027. This DIR contract expires February 11, 2030.
FISCAL INFORMATION
These services will be funded through the Technology Services Operating and Capital Budget. Requisitions
will be entered on an as-needed basis. The City will only pay for services rendered and is not obligated to
pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, Ordinance, and Amendment No. 1
Exhibit 3: Ordinance and Amendment No. 2
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Michael Deegan, 940-349-7823.
Legal point of contact: Leah Bush at 940-349-8333.