HomeMy WebLinkAbout8692 - Change Order 7 Executed
DocuSign Transmittal Coversheet
File Name
Purchasing Contact
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
CSP 8692 HVAC UPGRADES COD FLEET
SERVICES-CHANGE ORDER #7
CRYSTAL WESTBROOK
Contractor:J.C. Commercial, Inc.
1801 Lakepointe Drive
Suite 129
Contact Name Shelley Travell
HVAC Upgrades COD Fleet Services CHANGE ORDER NO.7
8692 CIP/ENG#PO #:211313
Contract BID Amount:3,687,777.00$
5% Contingency Amount:184,388.85$
3,872,165.85$
Prior Approved CUA's:61,767.55$
Available Contingency:122,621.30$
26,727.43$ 6
Contingency Remaining:95,893.87$ 270
Item
No.Spec. Section No.UOM BID QTY +/- QTY Unit Price Extended Price
-$
-$
-$
$0.00
1 P1.1 & P2.1 LS 1 1 31,946.40$ 31,946.40$
12 N/A LS 1 1 (6,065.00)$ (6,065.00)$
1 N/A LS 1 1 846.03$ 846.03$
$26,727.43
Item
No.Spec. Section No.UOM BID QTY +/- QTY Unit Price Extended Price
-$
$0.00
-$
$0.00
$26,727.43
3,687,777.00$
3,872,165.85$
HVAC Upgrades COD Fleet Services 88,494.98$
(359.50)$
3,775,912.48$
47.99%
2.39%
0%
Description of work
Total CO's:
% of CUA Approved To-Date:
Total CUA's:
Original Total Not To Exceed Amount:
Original BID/Contract Amount:
Revised Contract Amount:
Percent Changes over NTE:
Total Change Order over Original Bid:
TOTAL CO AMOUNT:
Contingency funds are used at City's discretion per contract spec language
OTHER FUNDED CONTRACT CHANGES (CO)
QUANTITY CHANGES TO EXISTING ITEMS
NEW ITEMS OF WORK
TOTAL CUA NEW ITEMS:
TOTAL OTHER FUNDED QTY CHANGES:
CSP#
This CUA Request:
PROJECT SCOPE AND REASON FOR CHANGE
Prior Approved Other Funded CO's:(359.50)$
Current Contract Amount w CUA & CO's:
Orig Contract Days:
Approved CO Days:
210
54
New Completion Date:
4/3/2026
3,749,185.05$
Notice To Proceed Issued:
7/7/2025
CITY OF DENTON CHANGE ORDER FORM
City of Denton - Facilities Department/Fleet
804 Texas Street
Denton, TX 76209
Nathan Abrams, Project Manager
TOTAL OTHER FUNDED NEW ITEMS:
This CO Days Request:
Total NTE Amount : This CO Other Funding Request:
Project Scope
included in Contract:The addition of HVAC units to the Fleet Services shop.
CONTINGENCY USE AUTHORIZED (CUA) CONTRACT CHANGES
QUANTITY CHANGES TO EXISTING ITEMS
TOTAL CUA QTY CHANGES:
NEW ITEMS OF WORK
Description of work
To install flashing over the south cage, and repair gas piping that was installed incorrectly from the original Fleet expansion project. Roof damages by JCC
during construction being deducted from this CO in the amount of $6,065.00.
Project:
New Contract Days:
Total Change Request:
Current Completion Date:
Gas piping repairs to meet current drawings
Roof damages by JCC during construction
Furnish & install flashing over south cage
-$
3/28/2026
26,727.43$
Reason for change:
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
SUBMITTED BY:
ACCEPTED BY DIRECTOR OF FACILITIES & FLEET
ACCEPTED BY CONTRACTOR: _____________________________
Name, Title
PURCHASING:
Nathan Abrams
_______________________________
_______________________________
_______________________________
Signature
Signature
Project Manager
IS SUBJECT TO ALL CONTRACT STIPULATIONS AND COVENANTS.
Signature
THE AFOREMENTIONED CHANGE, AND WORK AFFECTED THEREBY,
]
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
CEOLarry Wagnor
Crystal Westbrook Senior Buyer
Project:City of Denton Fleet Svcs HVAC Customer:City of Denton
215 E. Mckinney St
Date: 3/10/2026 Denton, TX 76201
Attn:Nathan Abrams Architect:
This Proposal contains an itemized quotation for changes in the Contract Sum and/or Contract Time in response to proposed
modifications to the Contract Documents based on Provide Flashing on Canopy at South End Building
RFI #18
Item Total
1 Furnish and install flashing where canopy connects to building at South end. 768.00$
2 Includes foam closures on top of roof deck.
3 Note: Flashing will fasten with tapcons to tilt wall panel under the EIFS & NO EIFS will be removed as shown in RFI #18.
4 This quote is per the attached sketch.
Sub-total 768.00$
Overhead & Profit 61.44$
Sub-total 829.44$
Bond 16.59$
Sub-total 846.03$
Total 846.03$
Does Proposed Change involve a change in Contract Sum?[ ] No [X ] Yes $846.03
Does Proposed Change involve a change in Contract Time?[ ] No [X ] Yes Days 1
JC Commercial Nelson and Morgan Architects, Inc.
CONTRACTOR Architect
1801 Lakepointe Drive, Suite #129
Lewisville, TX 75057
By: Aaron Dawson By:
Signature:Aaron Dawson Signature:
Date:3/10/2026 Date:
Description
[Increase / Decrease]
[Increase / Decrease]
Change Order #10
Nelson Morgan Architects
Kelly Morgan
05/05/2026
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
PROPOSAL
4104 Iowa Park Road, Wichita Falls, TX 76305
Phone (940)855-6361 Fax (940)855-1398 | Email: armored@armoredroofing.com
Date: _________________________________
To:_______________________________________________________________________________________________
__________________________________________________________________________________________________
____________________________________________________________________________________________________________________________________
WE PROPOSE TO FURNISH LABOR AND MATERIALS NECESSARY TO COMPLETE THE FOLLOWING:
The Above work to be done for the sum of
BY: ____________________________________________________________________
ARMORED ROOFING COMPANY INC.
Texas law requires a person insured under a property insurance policy to pay any deductible applicable to a
claim made under the policy. It is a violation of Texas law for a seller of goods or services who reasonably
expects to be paid wholly or partly from the proceeds of a property insurance claim to knowingly allow the
insured person to fail to pay, or assist the insured person ’s failure to pay, the applicable insurance deductible.
ACCEPTANCE OF PROPOSAL- the above prices, specifications and conditions are satisfactory and are hereby accepted. You
are authorized to do the work and payment will be made upon completion. A 2% fee will apply if paying with a credit card.
Authorized by: _________________________________________________________________Date: ____________________________________
New roofs will carry our standard 2-year maintenance guarantee. If Texas sales tax is applicable, it will be paid by customer if not
included in above bid. Any tax-exempt organization will furnish an exemption certificate.
3-10-2026
JC Commerical
Re: Denton Fleet Services
Metal roof south end of building. Install foam closures and metal flashing
where roof meets wall.$768.00
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Project:City of Denton Fleet Svcs HVAC Customer:City of Denton
215 E. Mckinney St
Date: 4/23/2026 Denton, TX 76201
Attn:Joe Pipkin Architect:
This Proposal contains an itemized quotation for changes in the Contract Sum and/or Contract Time in response to proposed
modifications to the Contract Documents based on Added Gas System Changes per Drawings P1.1 & P2.1
Item Total
1 Added plumbing scope of work from permit drawings P1.1 & P2.1 dated 11/11/2024 that was not included in the bid set.29,000.00$
2 Demo of 2" & 1 1/4" existing gas piping and cap ends as shown on P1.1 Note (2) & (1).
3 Demo gas piping and regulatory that is serving (4) MAU's shown on P1.1 Note (3).
4 Furnish and install new 1 1/4" gas piping shown on P2.1 Notes (2) & (3).
5 Furnish and install new 2" gas piping & valve shown on P2.1 Note (1).
6 Furnish and install new 2 1/2" gas piping, shutoff valves, & regulatory shown on P2.1 Notes (5) & (6).
7 Furnisn and install new piping & regulator at (4) MAU's shown on P2.1 Notes (7) & (8).
8 Provide testing of the entire natural gas system downstream of meter called out on P2.1 Note (4).
9 Furnisn and install new pitch pans at gas lines thru roof & add support as needed.
10 See additonal breakout and material invoices for total cost.
11 Original CO #6 cost was $52,306.17 after speaking with the City JC Commerical consumed a portion of the cost so that
the City was not having to taken on the entire cost. New cost is ($20,359.77) less than the original cost.
Sub-total 29,000.00$
Overhead & Profit 2,320.00$
Sub-total 31,320.00$
Bond 626.40$
Sub-total 31,946.40$
Total 31,946.40$
12 Deduct for roofing repairs by owners roofing subcontractor for damage caused during construction (6,065.00)$
Grand Total 25,881.40$
Does Proposed Change involve a change in Contract Sum?[ ] No [X ] Yes 25,881.40$
Does Proposed Change involve a change in Contract Time?[ ] No [x ] Yes Days 5
JC Commercial Nelson and Morgan Architects, Inc.
CONTRACTOR Architect
1801 Lakepointe Drive, Suite #129
Lewisville, TX 75057
By: Aaron Dawson By:
Signature:Aaron Dawson Signature:
Date:4/23/2026 Date:
Description
[Increase / Decrease]
[Increase / Decrease]
Change Order #6R2
Nelson Morgan Architects
Kelly Morgan
04/27/2026
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Infinity Contractors Intl Ltd, A Modigent Company
1400 Everman Parkway, Suite 146
Fort Worth, Texas 76140
P: (817) 838-8700
Project: ICI25-0014 - CITY OF DENTON - HVAC UPGRADE FLEET SERVICES
804 Texas St.
Denton, Texas 76201
CHANGE EVENT #079 - PCO-1 Rooftop Gas System - Breakout - R1
Origin:
Date Created:3/11/2026 Created By:Donnell Goshton
Status:Open Scope:Out of Scope
Type:Allowance Change Reason:Allowance
Description:This change order includes:
•Demo of two sections of pipe and 3 MU air unit's according to Plumbing Notes on P1.1
•Install 210 Ft of new pipe, regulators and valves according to Plumbing Notes on P2.1
o MUA 1-4
o Install 2 section of line, valves, regulators and fittings.
•Testing of the system.
Attachments: Natural Gas Change Order-2.pdf
CHANGE EVENT LINE ITEMS
Revenue Cost
Budget Code Vendor / Contract UOM QTY Unit Cost ROM Prime PCO Latest
Price QTY Unit
Cost ROM RFQ Commit.Latest
Cost
Over/
Under
Budget
Mod.
ICI25-0014.D112.30-1011.LAB
Project Manager
Infinity Contractors hours 16.0 $130.00 $2,080.00 $2,080.00 0.0 $0.00 $0.00 $0.00
Description:
ICI PM
ICI25-0014.D112.20-1051.LAB
Piping Supervision
Infinity Contractors hours 80.0 $98.00 $7,840.00 $7,840.00 0.0 $0.00 $0.00 $0.00
Description:
ICI Supervision
ICI25-0014.D112.10-1100.LAB
HVAC- Material-Equipment Staging
Infinity Contractors hours 120.0 $60.00 $7,200.00 $7,200.00 0.0 $0.00 $0.00 $0.00
Description:
ICI Apprentic
Infinity Contractors Intl Ltd, A Modigent Company Page 1 of 2 Printed on: 3/11/2026 at 05:23PM CDT
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Revenue Cost
Budget Code Vendor / Contract UOM QTY Unit Cost ROM Prime PCO Latest
Price QTY Unit
Cost ROM RFQ Commit.Latest
Cost
Over/
Under
Budget
Mod.
ICI25-0014.D112.70-1000.LAB
HVAC.Shop / Job Delivery.Labor
Infinity Contractors EA 1.0 $300.00 $300.00 $300.00 0.0 $0.00 $0.00 $0.00
Description:
Equipment Delivery
ICI25-0014.D112.50-1010.MAT
HVAC Equipment
Infinity Contractors EA 1.0 $18,132.00 $18,132.00 $18,132.00 0.0 $0.00 $0.00 $0.00
Description:
Gas Piping Materials
ICI25-0014.D112.70-1130.OTR
HVAC.Equipment Rentals.Other
Infinity Contractors EA 1.0 $2,800.00 $2,800.00 $2,800.00 0.0 $0.00 $0.00 $0.00
Description:
Lift / Mega Press Rental
ICI25-0014.D112.88-8000.888
HVAC.Revenue Line.Revenue
Infinity Contractors EA 1.0 $1,917.60 $1,917.60 $1,917.60 0.0 $0.00 $0.00 $0.00
Description:
ICI Overhead 5%
ICI25-0014.D112.88-8000.888
HVAC.Revenue Line.Revenue
Infinity Contractors EA 1.0 $2,013.48 $2,013.48 $2,013.48 0.0 $$0.00 $0.00
Description:
ICI Profit 5%
ICI25-0014.D112.88-8000.888
HVAC.Revenue Line.Revenue
Infinity Contractors EA 1.0 $422.80 $422.80 $422.80 $$0.00 $0.00
Description:
ICI Warranty 1%
Grand Totals $42,705.88 $0.00 $42,705.88 $0.00 $0.00 $0.00 $0.00 $42,705.88 $0.00
Infinity Contractors Intl Ltd, A Modigent Company Page 2 of 2 Printed on: 3/11/2026 at 05:23PM CDT
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
MECHANICAL/PLUMBING/PROCESS AND INDUSTRIAL PIPING
Infinity Contractors International, Ltd.
1400 Everman Parkway Suite #134 Fort Worth, Texas 76140 • OFFICE: 817/838-8700 • FAX: 817/838-8826
TACLA117199E • M-18406
Texas State Board of Plumbing Examiners P.O. Box 4200, Austin, TX. 78765 • 800-845-6584
JC Commercial 11/6/2025
1801 Lakepoint Dr
Lewisville, Texas 75057
Phone (972) 436-4622
Attn: Shelley Travell
Re: City of Denton / Fleet Services – Gas Line
Bid # 25-008
Infinity Contractors Intl Ltd is pleased to quote the above referenced project. Our price includes all labor,
material, and supervision necessary to install a complete Plmg system per the plans and specifications.
Drawings Dated:11.11.24
2 Plmg DWGS: P1.1, P2.1
We acknowledge the following Questions, Clarifications & Addendums:
Plmg Scope:
1) Furnish & Install the following Roof top gas systems:
• Demo of two sections of pipe and 3 MU air unit’s according to Plumbing Notes
on P1.1.
• Install new pipe, regulators and valves according to Plumbing Notes on P2.1.
o MUA 1 – 4
o Install 2 sections of line, valves, regulators and fittings.
2) Testing of the system.
Breakout:
Demo: $5,848.00
Install: $36,858.00
PLMG Price - $42,706.00
Excludes taxes or bonds
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Scope of Work - Roof Repair to 103 holes found
•Clean and prepare 103 holes found during inspection on March 3rd.
•Adhere new 3” round patch with hot air welder to all areas prepared
Price ……………………………………………………………………………. $ 6,065.00
Scope of Work - Replace all 34 Scuppers
•Clean and prepare 103 holes found during inspection on March 3rd.
•Adhere new 3” round patch with hot air welder to all areas prepared
Price ……………………………………………………………………………. $ 55,490.00
Scope of Work Not proposed - Addressing possible use of incompatible material at all new curb penetrations. Additional testing and inspection needed to determine this,
Page of 4 10
2336 Oak Grove Lane, Crossroads, Texas 76227 * 972-731-8222 * 972-731-8225 FAX
Website: www.WsTexas.com * Email: Service@WsTexas.com
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
A A
11
11
98
10
10
765
B B
C C
D D
4321
0.1
LIGHT VEHICLE BAYS
LUBE RM.
PARTS STOREROOM
HEAVY VEHICLE BAYS
OFFICE
AIR COMPRESSOR
STORAGE DATA
SERVICE BAY ADDITION
PARTS LOCKER
WORK AREA
CORRIDOR
CORRIDOR
TOILET RM.
TOILET RM.
JANITORS
BREAK ROOM
LOCKER ROOM
IT
SHOWER
PANTRY
VENDING
WASH BAY
m
CITY OF DENTONFLEET SERVICES HVAC UPGRADESJOB:
Issued Date:
Revision:
SHEET
PERMIT
Construction -
Bidding -
Permitting -
Pricing -
Issued for:
COPYRIGHT 2024 BY
NELSON + MORGAN, ARCHITECTS, INC.
Telephone 940.566.0266
2717 Wind River Lane, Suite 230
Fax 940.566.0223
Denton, Texas 76210
n
Architects
Planners
Interior Design
info@nelsonmorgan.com
+
NELSON + MORGAN
A R C H I T E C T S , I N C .
9/13/24
24006804 TEXAS STDENTONTEXAS2828 E. Trinity Mills Road, Ste. 210
Carrollton, Texas 75006
214-483-6202
REG #F-9656
CONSULTING ENGINEERS, INC.
HERGENRETHER • PENNER • MCGUIRE • BURKETT
P1.1
FLOOR PLAN -
GAS DEMOLITION
PLUMBING LEGEND
PLUMBING NOTES BY SYMBOL: " "
Reviewed for Code Compliance
11/20/2024
Joshua Hamlin
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
A A
11
11
98
10
10
765
B B
C C
D D
4321
0.1
LIGHT VEHICLE BAYS
LUBE RM.
PARTS STOREROOM
HEAVY VEHICLE BAYS
OFFICE
AIR COMPRESSOR
STORAGE DATA
SERVICE BAY ADDITION
PARTS LOCKER
WORK AREA
CORRIDOR
CORRIDOR
TOILET RM.
TOILET RM.
JANITORS
BREAK ROOM
LOCKER ROOM
IT
SHOWER
PANTRY
VENDING
WASH BAY
NATURAL GAS DEMAND INFORMATION
m
CITY OF DENTONFLEET SERVICES HVAC UPGRADESJOB:
Issued Date:
Revision:
SHEET
PERMIT
Construction -
Bidding -
Permitting -
Pricing -
Issued for:
COPYRIGHT 2024 BY
NELSON + MORGAN, ARCHITECTS, INC.
Telephone 940.566.0266
2717 Wind River Lane, Suite 230
Fax 940.566.0223
Denton, Texas 76210
n
Architects
Planners
Interior Design
info@nelsonmorgan.com
+
NELSON + MORGAN
A R C H I T E C T S , I N C .
9/13/24
24006804 TEXAS STDENTONTEXAS2828 E. Trinity Mills Road, Ste. 210
Carrollton, Texas 75006
214-483-6202
REG #F-9656
CONSULTING ENGINEERS, INC.
HERGENRETHER • PENNER • MCGUIRE • BURKETT
P2.1
FLOOR
PLAN - GAS
PLUMBING NOTES BY SYMBOL: " "
PLUMBING LEGEND
Reviewed for Code Compliance
11/20/2024
Joshua Hamlin
Docusign Envelope ID: 9FCD7584-785D-8F88-8232-33454B2D9877
Certificate Of Completion
Envelope Id: 9FCD7584-785D-8F88-8232-33454B2D9877 Status: Completed
Subject: ***Purchasing Approval***8692 HVAC Upgrades COD Fleet Services-Change Order #7
Source Envelope:
Document Pages: 34 Signatures: 4 Envelope Originator:
Certificate Pages: 5 Initials: 1 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
5/13/2026 10:06:08 AM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 5/13/2026 10:08:45 AM
Viewed: 5/13/2026 10:08:56 AM
Signed: 5/13/2026 10:09:34 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/13/2026 10:09:36 AM
Viewed: 5/13/2026 2:59:03 PM
Signed: 5/13/2026 3:13:48 PM
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Nathan Abrams
nathan.abrams@cityofdenton.com
Facilities Project Technician
Security Level: Email, Account Authentication
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Signed: 5/13/2026 3:20:39 PM
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Tom Gramer
tom.gramer@cityofdenton.com
Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
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Signed: 5/13/2026 3:26:59 PM
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Signer Events Signature Timestamp
Larry Wagnor
larryw@jccom.com
CEO
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 47.190.150.171
Sent: 5/13/2026 3:27:01 PM
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Signed: 5/14/2026 9:14:24 AM
Electronic Record and Signature Disclosure:
Accepted: 5/13/2026 4:10:49 PM
ID: da294594-25c7-4f71-872b-a0e215433df6
Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/14/2026 9:14:26 AM
Viewed: 5/14/2026 12:32:30 PM
Signed: 5/14/2026 12:32:41 PM
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Editor Delivery Events Status Timestamp
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Intermediary Delivery Events Status Timestamp
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Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/14/2026 12:32:43 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/13/2026 10:08:46 AM
Certified Delivered Security Checked 5/14/2026 12:32:30 PM
Signing Complete Security Checked 5/14/2026 12:32:41 PM
Completed Security Checked 5/14/2026 12:32:44 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Larry Wagnor
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.