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HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: June 2, 2026 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Alderink Enterprises, Inc. dba CI Pavement, Diamond M Construction & Land Services LLC, and Solid Foundations Concrete LLC, for construction services for parking lot repair, reconstruction, and maintenance at City facilities for the Facilities Management Department; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8983 – awarded to Alderink Enterprises, Inc. dba CI Pavement, Diamond M Construction & Land Services LLC, and Solid Foundations Concrete LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $17,808,000.00). The Public Utilities Board recommends approval (6 - 0). STRATEGIC ALIGNMENT This action supports Key Focus Area: Enhance Infrastructure and Mobility. INFORMATION/BACKGROUND The City of Denton’s Facilities Management Department is proposing a contract for parking lot repair and replacement services across various City facilities. This effort follows a citywide parking lot assessment completed in August 2023 by the Streets Department, which identified maintenance and reconstruction needs to preserve public safety, prolong asset life, and maintain compliance with accessibility standards. These improvements are consistent with the City Council’s adoption of the updated ADA Transition Plan on January 11, 2022. The ADA Transition Plan outlined a 30-plus-year strategy to eliminate accessibility barriers and enhance compliance across municipal infrastructure. At the time of adoption, Council direction was to accelerate the Transition Plan to a 15-year horizon, defining the need to coordinate and sequence associated capital improvements to support the condensed timelines. The pre-qualified list will allow the City to efficiently procure contractors for projects involving pavement striping and marking, asphalt resurfacing, subgrade stabilization, drainage improvements to mitigate ponding or erosion, and complete reconstruction of existing parking lots. Additional services will include the installation of new signage, ADA-compliant markings, and accessibility upgrades where required. Each contractor will be provided with the opportunity to submit a cost proposal on projects put forth by Facilities. The contractor offering the lowest bid that meets the project's schedule requirements will be awarded the work. These contracts do not guarantee a minimum amount of work. This process will be repeated for each project throughout the duration of the contract. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com The proposed contract value is derived from the current FY 2025-2026 City Council approved CIP Budget and five-year forecast, which includes parking lot repair and maintenance, such as reconstruction, ADA compliance, and other concrete or related flatwork. The budgeted amount spans across Facilities Management, Parks and Recreation, Streets, Solid Waste, Water and Wastewater. Projections of future deterioration based on current conditions, anticipated usage patterns, and any planned expansions were considered. The detailed assessment also provided a cost analysis, supporting the requested contract value and ensuring its alignment with projected needs. Category FY 25/26 FY 26/27 FY 27/28 FY 28/29 FY 29/30 Total Repair and Maintenance $1,825,000 $4,300,000 $3,125,000 $2,325,000 $765,000 $12,340,000 ADA Upgrades 1,900,000 1,200,000 400,000 655,000 465,000 4,620,000 Sub Total $3,725,000 $5,500,000 $3,525,000 $2,980,000 $1,230,000 $16,960,000 Contingency 5% 186,250 275,000 176,250 149,000 61,500 848,000 Total $3,911,250 $5,775,000 $3,701,250 $3,129,000 $1,291,500 $17,808,000 Request for Qualifications (RFQ) for parking lot construction services was sent to 224 prospective firms, including 19 Denton firms. In addition, the RFQ was placed on the Procurement website for prospective respondents to download and advertised in the local newspaper. Five (5) statements of qualifications (SOQ) were received. The SOQs were evaluated based on published criteria, including qualifications of the provider's subcontractors, experience and qualifications of the vendor, experience and availability of the proposed personnel, work history with local government, legal history, and references. All firms scoring 80 or higher were placed on the list. The evaluation team is recommending approval of the list with three (3) qualified firms. NIGP Code Used for Solicitation: 988 - (Service Only) - Roadside, Grounds, Recreational and Park Area Services Notifications sent for Solicitation sent in IonWave: 224 Number of Suppliers that viewed Solicitation in IonWave: 40 HUB-Historically Underutilized Business Invitations sent out: 31 SBE-Small Business Enterprise Invitations sent out: 100 Responses from Solicitation: 5 PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On May 18, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award contract with Alderink Enterprises, Inc. dba CI Pavement, Diamond M Construction & Land Services LLC, and Solid Foundations Concrete LLC, for construction services for parking lot repair, reconstruction, and maintenance at City facilities for the Facilities Management Department, in a one (1) year, with the option for four (4) additional one (1) year extension, in the total five (5) year not-to-exceed amount of $17,808,000. PRINCIPAL PLACE OF BUSINESS Alderink Enterprises, Inc. dba CI Pavement Grand Prairie, TX Diamond M Construction & Land Services LLC Sanger, TX Solid Foundations Concrete LLC Richardson, TX ESTIMATED SCHEDULE OF PROJECT This is a one (1) year contract with options to extend the contract for four (4) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION These products and services will be funded through General Fund and Utility Fund capital and operating accounts approved through the City’s budgeting process. Requisitions will be entered on an as-needed basis. The City will only pay for services rendered and is not obligated to expend the full contract amount. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Evaluation Sheet Exhibit 3: Presentation Exhibit 4: Contract and Ordinance Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Tom Gramer, 940-349-7200 Legal point of contact: Leah Bush at 940-349-8333.