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HomeMy WebLinkAbout8983 SOWRFQ 8983 – Parking Lot Maintenance, Repairs, Construction and Demolition Services Scope of Work The City is seeking to contract multiple providers to provide Parking Lot Maintenance, Repairs, Construction and Demolition Services on an as needed basis. I. INTRODUCTION: The City of Denton (City), a home-rule city of the State of Texas, is requesting qualifications from potential providers with demonstrated experience in providing professional services for Parking Lot Maintenance, Repairs, Construction and Demolition Services on an as needed basis. The awarded providers shall have the ability to accomplish all aspects of the requested services. The qualification responses shall be submitted to the City of Denton in an electronic submission. All services in this contract will be on an “as needed” basis by contractors holding the appropriate licenses in the state of Texas. Copies of the appropriate licenses will be remitted to the purchasing department and kept on file for the duration of the contract. It will be the responsibility of the vendor to maintain the licenses and ensure their validity. Services will be required at locations determined by appointed city employees, which may include residential, commercial, or industrial structures throughout the city. II. EXPECTATIONS DURING AND AFTER CONCLUSION OF RFQ AWARD: The City wants to work with the successful provider(s) for seamless start-to-finish project completion. RFQ submissions and subsequent documentation will comply with all Federal, State, County and City laws, regulations, and licensing. The awarded providers will provide a competent and experienced contract administration liaison to work with the City and any selected consultant(s). Deliverables and specific project scopes will be determined in writing for each project awarded. To award projects, it is the intent of the City to issue a Request for Cost that defines the scope of work, project dates, project contacts, etc. The awarded providers through this RFQ will have the opportunity to respond to the Request for Cost request for individual projects as they arise. The pre-qualified contractors will have (5) days to respond to such Request for Cost. The City will select the provider with the lowest price and able to meet the City’s time schedule requirement as laid out in the Request for Cost Form. A Purchase Order will be sent to the selected provider that affirms the scope of work, project dates, project contacts, etc. for small contracts and a construction contract will be completed for larger projects that require performance, payment, and maintenance bonds. III. RESPONSIBILITIES: a. PROVIDER: The successful provider shall perform all necessary actions as defined by each awarded Task Order that results from this RFQ. Due to the uniqueness and variability of projects subject to this RFQ, Provider’s responsibilities, project scopes, schedules and budgets shall be negotiated and agreed upon in writing at the time services are required. b. CITY: Similar to the Provider’s responsibilities above, the City shall perform all necessary actions as defined by each Task Order as a result of this RFQ. The City will provide the following: • Primary point of contact to coordinate Cost Requests, Task Orders, site access, etc. IV. PRICING: This contract is for an undefined scope of services and price will not be solicited. The City will select providers based on demonstrated competence and qualifications to perform the services described in this RFQ. Once the most qualified providers are selected, a contract(s) will be negotiated. Compensation will be negotiated per project assigned under the Contract. Upon completion of the work, the Provider will provide electronic files, plots, maps, exhibits, field notes, and/or other materials as requested by the City. Payment will be made upon receipt and acceptance of deliverables as negotiated. After award-Project Specific Qualifications and Evaluations: As projects may be initiated from time to time, and the need for specific services identified, firms pre- qualified through this process to provide those services will be evaluated for the new project. The evaluation will be done using the information provided by each candidate during this RFQ. In addition, and at the sole discretion of the City as it deems in its best interests, additional information for reevaluation may also be requested from candidate(s) during any project-specific selection process, when the need to do so is identified by the City. The fees under the contract must be consistent with industry standard and may not exceed any maximum provided by law. The City will negotiate with the successful Providers any final changes to the contract and any exceptions identified in the Qualifications Documents. The City is not obligated to accept any exceptions made by Provider. After the negotiations, the City will prepare and issue the contract documents with the notice of award to each successful Provider. V. QUALIFICATIONS: Interested providers must submit a summary of the Provider’s qualifications as outlined in this section and throughout the scope of work. • Each Provider must hold a valid State of Texas contractor license authorizing work in parking lot maintenance, repair, construction, and demolition services. The license must cover all applicable scopes of work and be current at the time of submission. A copy of the license is required with the proposal. • Minimum of five (5) years of experience in Parking Lot Maintenance, Repairs, Construction and Demolition Services on an as needed basis. Services for a governmental entity on local, state or federally funded projects. • A maximum of three (3) page narrative as to the Provider’s interest, particular abilities and qualifications related to this this RFQ. One (1) additional page per core area may be included to provide project summaries for Parking Lot Maintenance, Repairs, Construction and Demolition Services on an as needed basis. Three (3) additional page per subcontractor for narrative and project summaries. • Prior project descriptions for Parking Lot Maintenance, Repairs, Construction and Demolition Services on an as needed basis and shall include: Project Name; Owner Name; Project Owner Contact Name, Phone Number, and email address; Contract Time and Actual Completion Time; Original Contract Cost and Final Contract Cost; and Detailed Project Description. • Organizational Chart for the work and personnel summary table reflecting names, job titles, years of experience, and years with provider. • List of subcontractor(s) expected to be used including their name, address, phone number, email, proposed tasks, and applicable license. • Certification of Provider’s Legal & Compliance History. • Submittal shall follow the order shown in Attachment A. VI. SCOPE OF WORK Qualifications are being accepted by the City of Denton for the provision of Parking Lot Maintenance, Repairs, Construction and Demolition Services on an as needed basis. A qualified Provider(s) will be contracted to the City of Denton to perform: Asphalt Milling: Remove the top layer of existing asphalt to a specified depth using milling equipment in preparation for resurfacing. Ensure a clean, even surface for proper bonding of new asphalt layers. Concrete Demolition: Break and remove existing concrete surfaces using mechanical equipment to prepare the area for new construction or repairs. Ensure proper disposal of debris and maintain site safety throughout the process. Paving: Install new asphalt or concrete surface over prepared base to restore structural integrity and smoothness. Ensure proper compaction and grading for long-term durability and drainage. Drainage Work: Repair or install catch basins, curbs, and grading to direct water away from the parking lot surface. Prevent pooling and erosion by ensuring proper flow to designated drainage systems. Surface Protection: Apply sealcoat or crack sealant to protect pavement from weather, chemicals, and wear. This extends the life of the surface and improves its appearance. Striping and Signage: Repaint parking lines, directional arrows, and ADA-compliant markings for safety and organization. Install or replace signage to guide traffic and meet regulatory standards. Other duties as requested. Services may be requested on a per project basis or as a grouping of projects that may require phasing. Provider shall provide documentation of handling various types and sizes of projects. Related activities must be performed at a minimum in strict adherence to the City of Denton Building Codes and Occupational Safety and Health Administration (OSHA) rules and regulations. All work performed under the contract shall be in strict adherence to all applicable Federal, State and local rules and regulations. Upon receipt of a Purchase Order and prior to services being performed, Provider must obtain a permit to begin any work on City structures from the City of Denton. In obtaining the permit, the Provider will be required to abide by City of Denton Development Code (DDC). Provider shall clean and remove all remaining debris, construction materials, tires, trash, and any other solid waste from the parking lot area. These materials shall be recycled, reclaimed, or disposed of at an approved facility or landfill in accordance with local regulations. Provider shall maintain proper safety fencing, as needed, and provide for adequate signage, barricades, traffic cones, and “flagmen” during the course of the project when heavy traffic will be leaving or entering the site. Temporary safety fencing to be used shall be a heavy-duty, diamond-link mesh, orange, high density polyethylene safety or security fencing that will withstand substantial weather- related stresses. The work area will be maintained in a manner that will control all demolition debris from becoming windblown and/or migrating from the work area during and after working hours. For the duration of the entire project, Provider shall sweep dirt and debris from the haul routes used to ensure any sediment tracked from the site is collected and does not migrate onto City streets. VII. SELECTION CRITERIA: The City will select the most highly qualified Providers responding to the request, based upon demonstrated competence and the submission. The City will contract with all contractors with a score of 80 and above. The Qualifications will be evaluated by qualitative measures and will be weighted as follows: FACTOR WEIGHT 1. Provider’s Company Experience 30 Points 2. Provider’s Personnel Experience/Resumes 20 Points 3. Provider’s Work History with Local Government 10 Points 4. Provider’s Legal History 10 points 5. Reference Checks 30 points TOTAL 100 Points ATTACHMENT A SUBMITTAL ORGANIZATION 1. Primary office location where most of the administrative work on the project(s) will be performed and the approximate number of employees in that office. 2. A maximum of three (3) page narrative as to the Provider’s interest, particular abilities and qualifications related to this this RFQ (see Sections V & VI of Scope of Work). 3. One (1) page project summary for General Construction Services to include: Project Name; Owner Name; Project Owner Contact Name, Phone Number, and email address; Contract Time and Actual Completion Time; Original Contract Cost and Final Contract Cost; and Detailed Project Description (see Sections V & VI of Scope of Work). 4. A maximum of three (3) page narrative and project summary for each subcontractor. 5. Organizational Chart for the project including interaction with subcontractor(s). 6. Personnel summary table that reflects Job Title / Job Function, Name, Years of Experience, and Years with Provider and Subcontractor (see Sections V & VI of Scope of Work). 7. Resumes for key personnel not to exceed one (1) page (see Sections V & VI of Scope of Work). 8. Licenses (see Section V of Scope of Work). 9. Reference letters from clients (up to three (3)). Each letter shall be limited to a maximum of two pages. One reference must be from a municipal government. 10. Completed Attachment B. ATTACHMENT B PROVIDER’S LEGAL AND COMPLIANCE HISTORY Provider's legal and compliance history is a critical component of this Request for Qualifications. Read this section with care and respond accordingly. Failure of the Provider to provide all the information requested and to certify the report, will result in the Provider's submittal being declared non-responsive. Provider shall attach a written report of legal action brought against Provider, Provider's officers, Provider's employees, AND Provider's proposed subcontractors relating to the protection of the environment. The terms “legal action” and “relating to the protection of the environment” are defined below. The report shall include all legal action brought within five (5) years of the closing date of this Request for Qualifications. The report shall detail the substance, status, and outcome of such legal action. This includes without limitation the names of the agency and/or persons bringing the action, all relevant dates, and all fines, judgments, and/or settlements. Include the following information for each case at a minimum: • Style of Case (X vs. Y) • Settlement Information (as appropriate) • Cause Number • Names / Addresses of all parties named • Court • Counsel List and phone numbers • Date of Disposition • Judgment and Order of Judgment “LEGAL ACTION” means: ANY enforcement action by the United States Environmental Protection Agency, the Occupational Safety and Health Administration, any other federal agency, the Texas Commission on Environmental Quality (including its predecessor agency the Texas Natural Resource Conservation Commission), the Texas Department of State Health Services (including its predecessor agency the Texas Department of Health), and any other state agency, commission or department, whether in Texas or elsewhere, when such enforcement action is a result of violations, real or alleged, of any laws, licenses, permits, judicial orders, or administrative orders, relating to the protection of the environment. In this context, enforcement action shall include without limitation, written warnings, notices of violation, consent orders or agreements, compliance orders, administrative hearings, civil litigation, and criminal prosecution. Legal action also means any civil litigation brought by any person relating to the protection of the environment. “RELATING TO THE PROTECTION OF THE ENVIRONMENT” means: requirements pertaining to the manufacture, processing, distribution, use, handling, storage, transportation, reporting, records keeping, permitting, licensing, treatment, disposal, emission, discharge, spill, release, or threatened release of hazardous materials, hazardous substances, hazardous wastes, toxic substances, petroleum, industrial waste, solid waste, pollutants or contaminants into or onto the air, surface water, drinking water, groundwater, stormwater, publicly owned treatment works, and/or land. THE REPORT SHALL BE SIGNED AND CERTIFIED by an authorized representative of the Provider, using the form on the following page. The top portion of the form is to be completed if a report of legal action is attached. The bottom portion of the form is to be completed if Provider has no legal action to report. Make certain that the appropriate portion of the form is filled out and signed. AN AUTHORIZED REPRESENTATIVE OF THE PROVIDER shall mean: (1) if the Provider is a corporation: the president, secretary, or treasurer, or a vice president of the corporation in charge of a principal business function, or any other person who performs similar policy or decision-making functions for the corporation; (2) if the Provider is a partnership, a general partner; and (3) if the Provider is a sole proprietorship, the sole proprietor. Include a copy of the report of legal action following the certification page [REMAINDER OF THIS PAGE INTENTIONTIALLY LEFT BLANK] Certification of Provider's Legal and Compliance History Complete ONE of the Following Certifications: Certification of Legal Action Report I certify under penalty of law that the attached Legal Action Report detailing Provider's, Provider's officers, Provider's employees, and Provider's proposed subcontractors legal and compliance history relating to the protection of the environment was prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. PROVIDER: _ BY: Company Name (print or type name of signatory) (Signature) Title (print or type) Date Certification of NO Legal Action I certify under penalty of law that the legal and compliance history of Provider, Provider's officers, Provider's employees, and Provider's proposed subcontractors was researched under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, I hereby certify that no legal action relating to the protection of the environment was brought against Provider, Provider's officers, Provider's employees, or Provider's proposed subcontractors within the preceding five years. To the best of my knowledge and belief, this statement is true, accurate, and complete. I am aware that there are significant penalties for submitting false information, including the possibility of fine and imprisonment for knowing violations. PROVIDER: _ BY: Company Name (print or type name of signatory) _ (Signature) Title (print or type) _ Date