HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 2, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to approve a pre-qualified professional services list for project management
services for various vertical construction projects within the City of Denton for the Capital Projects
Department; and providing an effective date (RFQ 9002 – for one (1) year, with the option for two (2)
additional one (1) year extensions, in the total three (3) year term).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The purpose of this pre-qualified list is to establish a pool of well-qualified resources to provide listed
services specific to vertical construction in support of the City of Denton Capital Projects project
management staff. The Capital Projects delivery team is responsible for the delivery of both vertical and
horizontal construction projects for the City of Denton. This amounts to over one billion dollars of projects
in design and construction. Staff will use this pre-qualified list to provide supplemental support to current
project management staff. As new projects are identified, leadership will determine the project workload of
current staff, identify specific project needs, and utilize these pre-qualified firms as necessary.
This list of pre-qualified firms will be accessed when the need arises to complete professional vertical
construction project management services. Any qualified firm that submitted under this RFQ will be eligible
to receive contracts for professional services that would go through the normal negotiation and Council
award process. It is intended that this method of qualifying professional and engineering services required
to deliver current and future project delivery will be repeated every three (3) years. A ranking of the pre-
qualified vendors in the respective project category will be performed for every project using the pre-
qualified list. The City will then negotiate scope and price with the highest-ranked firm. If the City and the
firm cannot agree on the overall amount, the City moves on to the next-ranked firm to gain the best possible
contract for the City and the project. Contracts over $100,000 will require Council approval.
Request for Qualifications (RFQ) for professional project management services was sent to 1,770
prospective firms, including 50 Denton firms. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download and advertised in the local newspaper. Twenty (20) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria, including past
performance, experience and qualifications of the firm, and experience and availability of the proposed
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
personnel. All firms scoring 75 or higher in a given category were placed on the pre-qualified list for that
respective category. The evaluation team is recommending the approval of these firms for each category:
project/program management, financial management, construction management, and on-site quality
assurance.
NIGP Code Used for Solicitation: 918, 925, & 958
Notifications sent for Solicitation sent in IonWave: 1,770
Number of Suppliers that viewed Solicitation in IonWave: 100
HUB-Historically Underutilized Business Invitations sent out: 288
SBE-Small Business Enterprise Invitations sent out: 644
Responses from Solicitation: 20
RECOMMENDATION
Recommend approval of a pre-qualified professional services list for project management services for
various vertical construction projects within the City of Denton for the Capital Projects Department, as
reviewed and qualified by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm, and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Aaron Skinner, 940-465-8167.
Legal point of contact: Leah Bush at 940-349-8333.