HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 16, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Freese and Nichols, Inc.,
for design services for the D26 Denton A-Train Rail Trail Extension (aka Mayhill-DCTA Trail Extension)
for the Capital Projects Department as set forth in the contract; providing for the expenditure of funds
therefor; and providing an effective date (RFQ 8377-020 – Professional Services Agreement for design
services awarded to Freese and Nichols, Inc., in the not-to-exceed amount of $249,660.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The former Mayhill Road at-grade vehicular crossing at the Denton County Transit Authority (DCTA) rail
line was permanently closed to traffic following the completion of the Mayhill Road/Bridge over the DCTA
corridor. The City and DCTA agreed there would be similar safety, operational, and maintenance benefits
to closing the at-grade pedestrian trail crossing and extending the Denton A-Train Rail Trail on the east side
of DCTA to the MedPark station. The approximately 1,350-ft (0.25-mile) extension will require a pedestrian
bridge through a flood zone and a possible drainage study. It will also require the acquisition of easements
from up to two properties. A 270-foot sidewalk gap will also be completed, connecting Mayhill/Colorado
to the A-Train Rail Trail.
On November 12, 2020, the DCTA Board of Directors approved the Transportation Reinvestment Program
Policy (TRiP) to provide financial assistance to DCTA member cities for transit-supportive projects
consistent with DCTA’s Long-Range Service Plan and Goals.
On January 23, 2025, a Call for Projects was released for the DCTA TRiP FY 2025 Funding Availability.
The City of Denton submitted the D26 Denton A-Train Rail Trail Extension (aka Mayhill-DCTA Trail
Extension) for funding reimbursement consideration.
On July 24, 2025, the DCTA Board of Directors determined that Denton’s application for the Project met
the established criteria for funding.
On January 1, 2026, Denton County executed the Reimbursement Agreement for $2,500,000 for the D26
Denton A-Train Rail Trail Extension project.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The Capital Projects Department is utilizing the approved RFQ 8377 Pre-Qualified List for Professional
Engineering Services specializing in Roadways/Sidewalks/Bike Lanes/Intersections/Bridges. The nine pre-
qualified firms for the project included: Kimley-Horn and Associates, Inc., Halff Associates, Inc., Teague
Nall and Perkins, Inc., Burns & McDonnell, Freese and Nichols, Inc., Westwood Professional Services,
HDR Engineering, Inc., Binkley & Barfield, Inc., and CONSOR Engineers, LLC. The statements of
qualification of the pre-qualified firms for the Roadways/Sidewalks/Bike Lanes/Intersections/Bridges
category were re-evaluated based on criteria including overall experience and qualifications of the firm,
past performance and relevant experience on similar projects, and the availability and experience of the
proposed staff members. Based on this evaluation, Freese and Nichols, Inc., ranked highest for its more
than 40 years of design leadership, unmatched familiarity with the corridor, and proven track record of
developing scenarios for this project area. In addition, the team brings deep expertise in drainage, floodplain
management, and pedestrian facility design, supported by over a decade of hands‑on experience with this
specific roadway.
Request for Qualifications for professional engineering services for various capital infrastructure-related
projects within the City of Denton for the Capital Projects Department was solicited using the City’s formal
solicitation process. City Council approved a pre-qualified list of professional service firms on February
20, 2024 (Ordinance 24-276).
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 20, 2024, City Council approved RFQ 8377 for state-certified engineers for professional
engineering services for various capital infrastructure-related projects within the City of Denton for the
Capital Improvement Projects Department (Ordinance 24-276).
RECOMMENDATION
Award a contract with Freese and Nichols, Inc., for design services for the D26 Denton A-Train Rail Trail
Extension (aka Mayhill-DCTA Trail Extension) for the Capital Projects Department, in a not-to-exceed
amount of $249,660.
PRINCIPAL PLACE OF BUSINESS
Freese and Nichols, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project’s design completion date is estimated to be March 2027.
FISCAL INFORMATION
These services will be funded from the DCTA CIP Funding account 360262446.1360.21100. Requisition
#175407 has been entered into the Purchasing software system for $249,660. The budgeted amount for this
item is $249,660.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tracy L. Beck, 940-349-8925.
Legal point of contact: Leah Bush at 940-349-8333.