HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 16, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with DiVal Safety Equipment, Inc., for the acquisition
of self-contained breathing apparatuses for the Fire Department; providing for the expenditure of funds
therefor; and providing an effective date (RFP 8998 – awarded to DiVal Safety Equipment, Inc., for three
(3) years, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $1,053,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
A self-contained breathing apparatus (SCBA) is a respiratory protective device worn by firefighters to
provide breathable air in toxic and hazardous environments. The Fire Department began using SCBAs
manufactured by Scott Safety Corporation in the year 2000. Since then, the manufacturer has issued
numerous updates to meet safety requirements established by the National Fire Protection Association. Fire
Department ambulances, engines, and trucks are all equipped with SCBAs. When new apparatuses are
purchased, new SCBAs are purchased as well.
The Fire Department performs approximately 100 percent of the SCBAs' flow tests in-house. These tests
are required annually by the Texas Commission on Fire Protection (TCFP) and the National Fire Protection
Association (NFPA). When the test reveals a need, or when damage or repair is required, the department
uses DiVal Breathing Air Products as a resource for warranty repairs and replacement parts. This allows
the City of Denton Fire Department to maintain the use of current safety-appropriate respiratory protection
during firefighting and rescue responses.
Estimated 5 Year Expenditures
Maintenance/Repair New Acquisitions Total
Year 1 $70,000 $125,000 $195,000
Year 2 70,000 125,000 195,000
Year 3 70,000 125,000 195,000
Year 4 70,000 125,000 195,000
Year 5 70,000 125,000 195,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Total $350,000 $625,000 $975,000
8% Contingency 78,000
GRAND TOTAL $1,053,000
Request for Proposals was sent to 220 prospective suppliers, including 10 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and were
advertised in the local newspaper. Three (3) proposals were received, references were checked, and
proposals were evaluated based upon published criteria, including price, compliance with specifications,
and probable performance. Best and Final Offers (BAFO) were requested from the top firms. Based upon
this evaluation, DiVal Safety Equipment, Inc. was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 340 - Fire Protection Equipment and
Supplies
Notifications sent for Solicitation sent in IonWave: 220
Number of Suppliers that viewed Solicitation in IonWave: 22
HUB-Historically Underutilized Business Invitations sent out: 32
SBE-Small Business Enterprise Invitations sent out: 80
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with DiVal Safety Equipment, Inc., for self-contained breathing apparatuses for the Fire
Department, for a three (3) year term, with the option for two (2) additional one (1) year extensions, for a
total of five (5) years, not to exceed $1,053,000.
PRINCIPAL PLACE OF BUSINESS
DiVal Safety Equipment, Inc.
West Tawakoni, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3)- year contract with options to extend for two (2) additional one (1)- year periods,
with all terms and conditions remaining the same.
FISCAL INFORMATION
The maintenance and repair items will be funded from Fire Operating account 320100.6393, and new SCBA
acquisitions will be budgeted and funded in correlation with new and replacement apparatus purchases.
Approved new acquisition funding will be budgeted in 320100.8411. The estimated annual maintenance
and repair expenditure for a fiscal year is $70,000 and is included in the adopted budget. The remainder
will be budgeted in future fiscal years to align with the contract terms and expenditure. These products and
services will be utilized on an as-needed basis. The City will pay only for items purchased and is not obliged
to pay the full contract amount unless required.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Collin Skipper, 940-349-8831.
Legal point of contact: Leah Bush at 940-349-8333.