HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: June 16, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing
the City Manager to execute a contract with Rush Truck Centers of Texas, L.P., through the Buy Board
Cooperative Purchasing Network Contract No. 723-23, for the acquisition, repairs, and maintenance of
Peterbilt Trucks for the Fleet Services Department; providing for the expenditure of funds therefor; and
providing an effective date (File 9009 – awarded to Rush Truck Centers of Texas, L.P., for one (1) year, with
the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$14,679,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton Fleet Services Department is establishing a contract with Rush Truck Centers of Texas,
L.P., for the purchase, repair, and maintenance of Peterbilt Trucks. There are currently 115 Peterbilt Trucks of
various body types in use by departments, including Solid Waste, Streets, and Wastewater. Within the contract
years, there are four (4) planned additions and 28 replacements across the fleet. Reliable equipment is essential
in the daily City services such as street cleaning and maintenance, refuse pickup, debris removal, and water
line flushing. Furthermore, the contract encompasses service repairs for assets necessitating specialized
diagnostic equipment.
Peterbilt plays a central role in the existing fleet strategy. They are the regional original equipment
manufacturer (OEM) authorized vendor for the heavy-duty truck platforms, and they currently support most
of our Class 7–8 assets. Because Peterbilt maintains the authorized parts pipeline, warranty administration,
and technical support structure for these units, a contract with Rush Truck Centers for Peterbilt trucks ensures
continuity of service, accurate specifications, and compliance with OEM requirements. Leveraging the
vendor’s regional presence also reduces downtime, improves parts availability, and keeps the fleet aligned
with standardized platforms already in service.
The proposed contract with Rush Truck Centers of Texas, L.P. streamlines the process for purchase and repairs
of assets, which will assist in avoiding service delivery downtimes. The Fleet Services Department strategizes
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Denton, Texas
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asset management, including planning for new acquisitions and asset replacement, integrated within the City’s
annual budget process. The contract value is based on historical spending levels and includes estimates for
future assets and services.
Estimated Contract Expenses
Category 2026 2027 2028 2029 2030 Total
Asset Additions - $330,000 $340,000 $350,000 $360,000 $1,380,000
Asset Replacements 1,920,000 1,980,000 2,040,000 1,750,000 1,800,000 9,490,000
Repair Services 610,000 620,000 620,000 630,000 630,000 3,110,000
Sub Total $2,530,000 $2,930,000 $3,000,000 $2,730,000 $2,790,000 $13,980,000
Contingency 5% 126,500 146,500 150,000 136,500 139,500 699,000
Total $2,656,500 $3,076,500 $3,150,000 $2,866,500 $2,929,500 $14,679,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On June 8, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Rush Truck Centers of Texas, L.P., for the acquisition, repairs, and maintenance of
Peterbilt Trucks for the Fleet Services Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $14,679,000.
PRINCIPAL PLACE OF BUSINESS
Rush Truck Centers of Texas, L.P.
New Braunfels, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on November 30,
2026.
FISCAL INFORMATION
These products and services will be funded through both General Fund and Utility Fund Operating accounts
and Capital accounts. The estimated expenditure for the current fiscal year is included in the adopted budget.
Requisitions will be entered on an as-needed basis. Purchases will be budgeted in future fiscal years to align
with the contract terms and expenditures. The City will only pay for items purchased and is not obligated to
pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Leah Bush at 940-349-8333.