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HomeMy WebLinkAbout9000 SOW1 Scope of Work RFP #9000 Electric Utility Specific Training Denton Municipal Electric (DME) is seeking training for regulatory compliance requirements, Journeyman level continuous education, and refresher training for electric utility technical topics. It is DME’s intent to award qualified respondent(s), and to have the ability to award a contract per work category for one year with option to renew annually for an additional four years. A: INTRODUCTION Denton Municipal Electric, a department of The City of Denton (City), a home-rule city of the State of Texas, is requesting qualifications to select a qualified vendor with demonstrated experience in providing electric utility regulatory required training, power-distribution & transmission training, and electric utility equipment training. The qualification responses shall be submitted to the City of Denton in a sealed submission. The awarded firm(s) shall have the ability to accomplish all aspects of the requested services in the category(s) selected. B: SCOPE OF WORK The City of Denton is requesting proposals for Electric Utility regulatory compliance training, power- distribution/transmission training, DME specific required training, refresher training for required topics, and development of new/previously required training. The firm(s) will be responsible for development of presentations, presenting, and tracking attendees to the training, providing the agenda/syllabus and attendance record to DME. Major training categories to include/but not limited to:  HB4150 Hazard Assessment – Clearances and Slack Span  Operating Instructions COM-002-4 (3-part communication)  NERC Standards  APPA Safety Manual  Electric Utility Distribution Systems (Theory and Equipment)  Electric Utility Transmission Systems (Theory and Equipment)  Areal Rescue Pole Top/Bucket Training  Areal Rescue Pole Top/Bucket Train-the-Trainer  Aerial Lift Device Operator Training  Basic Pole Climbing  Apprentice Lineman or Lineman refresher- simulated energized training  AWARE Driver Training- Classroom and/or Classroom and Driving  Capacitors and Step Voltage Regulators  CPR – First Aid – AED Certification  Digger Derrick Training  Effective Cover-up  Electrical Theory  Rubber Gloves/Sleeves and Cover Up inspection and use 2  Follow the Leader- How good leaders create a positive workplace.  Forklift Certification  Metering- Self-contained and Instrument Rated  Protective Devices- Arresters, Cutouts, Fusing, Sectionalizes, and Reclosers  ATO/Vista Gears  Single Phase Transformers  Substation Entry and Basic Operation  Three Phase Transformers (Advanced)  Transformer Refresher and Connections  NFPA 70E – Arc Flash  OSHA 10/30 Hour Training C: PRICING This contract is for a defined scope of services and pricing will be solicited and evaluated. The City will select contractors based on pricing, demonstrated competence, and qualifications to perform the services described in the RFP. Once the most qualified contractor(s) are selected, a contract(s) will be negotiated. Compensation will be negotiated per project assigned under the awarded contract(s). The fees under the contract must be consistent with industry standard and may not exceed any maximum provided by law. D: PROFESSIONAL SERVICES REQUESTED 1) DME is requesting that electric utility training be developed in accordance with OSHA/ANSI, APPA, NFPA 70 standards, and all applicable standards to include but not limited to: a) OSHA 1910 b) OSHA 1926 c) American Public Power Association (APPA) Safety Manual d) NEC e) NESC f) NFPA 70 g) ERCOT h) PUCT i) NERC 2) DME is requesting that training be done in person, on site at the DME campus, unless specifically requested prior to training. 3) DME is requesting that the agenda/syllabus be provided at least 5 business days before the training is to be presented. 4) DME is requesting that all attendees of a training session be provided digitally to the DME Safety & Training division at the conclusion of the training session. 5) DME is requesting certificates for classes that have a regulatory requirement for certificates to be provided for training conducted (electronic or hardcopy). 3 E: DME RESPONSIBILITIES DME will notify the vendor when any of the services are needed. F: SUMMARY OF QUALIFICATIONS 1. Description of the services that would be provided to the city. 2. Description of the process used to communicate and collaborate with the city and provide periodic reports. 3. A description of how the firm would ensure the quality and timeliness of communication with the city. Include guaranteed response times for the following: o Response to telephone or voicemail messages. o Response to service requests o Response to emergency services needed. 4. A description of how the firm would respond to the city if these guarantees above were not met. 5. Experience of staff - Respondents must provide a description of the experience, qualifications, and accessibility of their executives, the project manager, and key staff that will be assigned to this contract, including the following: o Description of the individual(s) that would be directly responsible the servicing the City contract, including their qualifications and length of service in their current position. o Describe what you would do to ensure consistency of the service to the City in the event that there is a change in the primary contact assigned to the City contract and the process for notifying the City, including the amount of advance notice that can be reasonably expected. G: SUBMISSION REQUIREMENTS All vendor(s) submitting for review of contract must meet the following requirements to be evaluated for selection. 1. Minimum 3 years of experience conducting electric utility distribution/transmission systems and regulatory required training. 2. Must be able to do onsite training. 3. Must provide example agenda(s)/syllabus for training covering OSHA/ANSI, Electric Utility distribution systems, and NFPA 70. H: SELECTION CRITERIA All vendors(s) will be evaluated and scored as outlined in the evaluation procedures of this solicitation. The highest ranked vendor meeting all the requirements as outlined in this specification will be awarded the contract. 4 All firm(s) will be evaluated based upon the criteria below. a) Ability to Schedule Training-6 month advance and ability to hold training in 30 days (FACTOR: 20%). b) Specifications (FACTOR: 30%). c) Prices (FACTOR: 30%). d) Past Probable Performance and experience on projects of this magnitude and complexity ( FACTOR: 20%). The total possible score of the submissions shall be scored and weighted as indicated above. Based on the outcome of the computations performed, each submission will be assigned a raw score. The assigned weight will then be applied to these scores to calculate an overall score for each submission for completion of the final scoring process. 5 PROPOSAL REQUIREMENTS Section A. Scope of Work  Training Classes (list all that vendor can accommodate) that align with pricing list.  Include: o Class Title o Syllabus o How training will be performed (e.g. hands-on, power point, video, or combination of delivery systems) Section B. Compliance and Safety  Confirm compliance with industry standards and regulations.  List certifications, compliance, and safety measures.  Confirm ability to ensure student safety. Section C. Cost Estimate  Detailed cost breakdown (e.g. cost per class, cost of materials for class).  List number of students per class allowable. Section D. Acquisition Timeline  Indicate how much notice is needed to present each class.