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HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet Amendment 3City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: July 14, 2026 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a third amendment to a Professional Services Agreement between the City of Denton and Garver, LLC, amending the contract approved by Purchasing on August 28, 2023, in the not- to-exceed amount of $15,000.00; amended by Amendments 1 and 2 approved by City Council; said third amendment to provide a Taxiway Design for Taxiways H, J, and M, and a Preliminary Engineering Report for Taxiway Alpha for the Denton Enterprise Airport; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8209 – providing for an additional third amendment expenditure amount not-to-exceed $888,000.00, with the total contract amount not-to-exceed $1,026,200.00). STRATEGIC ALIGNMENT This action supports Key Focus Area: Enhance Infrastructure and Mobility INFORMATION/BACKGROUND Over the past decade, the airport has successfully secured funding for both the construction and reconstruction of its two runways. These are critical investments that have supported airport growth and operational safety. Despite these improvements, several pavement sections, including taxilanes and taxiways, still require repair or reconstruction. The typical funding mechanism for Airport infrastructure projects, Federal Aviation Administration (FAA) Airport Improvement Program (AIP) grants, is highly competitive, and Airport projects must compete against projects from other airports within the Texas Department of Transportation (TxDOT) aviation system for these funds. Priority is generally given to runway-related projects, with ancillary pavement projects, such as taxiways, receiving lower consideration. As a result, the airport must seek alternative funding sources for these essential improvements. In 2025, Garver Engineering conducted a preliminary pavement prioritization study (also funded by the FY 2022 IIJA grant) that identified the airport’s most critical rehabilitation needs. This analysis provided a clear roadmap for addressing pavement deficiencies and confirmed that Taxilanes H, J, and M, along with Taxiway A, should be prioritized for design and reconstruction. These important pavement segments convey aircraft from their hangars to the runway and are some of the most frequently used surfaces on the airfield. The design of Taxilanes H, J, and M will position the airport to solicit construction bids in the next fiscal year, while the Preliminary Engineering Report (PER) for Taxiway A will define future reconstruction requirements for this primary taxiway. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com IIJA Funding Denton Enterprise Airport has been assigned grant funding by the FAA as part of the Infrastructure Investment and Jobs Act of 2021 (IIJA), also known as the Bipartisan Infrastructure Law. Texas, as part of a block state program, issues the grants through TxDOT. The grant funding under this program covered five (5) years (FY 2022-2026) and requires the funding for each year to be allocated within four years. The Airport utilized the FY 2022 grant funding under this program to complete the Airport Master Plan Update. The Denton Enterprise IIJA funding for FY 2023 is $844,000, and the Airport will allocate funds from an Infrastructure Investment and Jobs Act (“IIJA”) grant, approved by Council on March 24, 2026, to complete this project. Leveraging IIJA funding for these projects enables the airport to address essential infrastructure needs while still benefiting from the FAA’s typical 90% cost-share under the Airport Improvement Program (AIP), ensuring these improvements remain financially feasible and aligned with federal funding priorities. If the FY 2023 grant is not utilized by the Airport, future IIJA allocations must be used (limiting their use for other projects), or Airport revenues would be required to fully fund the improvements. This Taxiway Design and PER are both approved uses of IIJA funds as they contributed to airfield safety, user satisfaction, and support economic development on the airport. The project also aligns with the recent Airport Master Plan Update. The City Council will consider a separate agenda item regarding a change order for the City’s contract with Garver Engineering to expend funds for the project. The Airport proposes to use its remaining allocation of IIJA grants to substantially fund the design and reconstruction/repair of Taxilanes H, J, and M. These pavement sections are in a state of significant deterioration and were identified as high priorities in the Airport’s 2025 Taxiway Rehabilitation Priority Report. Additionally, the taxilanes serve a significant portion of the Airport’s itinerant and based aircraft. The IIJA funds will also allow for the development of a preliminary engineering report (“PER”) for Taxilane A so that the depth of its deterioration and potential restoration can be better documented for future AIP program eligibility. This agenda item will give the Airport the spending authority to complete the design of Taxilanes H, J, and M and the PER for Taxilane A. After these projects are complete, the City will seek additional spending authority to complete the construction of the taxilane segments. Garver Engineering, the Airport’s contracted engineer, will complete the work associated with this agenda item. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On August 28, 2023, Purchasing approved a contract with Garver, LLC, in the not-to-exceed amount of $15,000. On February 18, 2025, City Council approved Amendment No. 1 with Garver, LLC, in the not-to-exceed amount of $70,000, for a total not-to-exceed amount of $85,000 (Ordinance 25-284). On May 6, 2025, City Council approved Amendment No. 2 with Garver, LLC, in the not-to-exceed amount of $53,200, for a total not-to-exceed amount of $138,200 (Ordinance 25-652). RECOMMENDATION Award Amendment No. 3 with Garver, LLC, to provide a Taxiway Design for Taxiways H, J, and M and a Preliminary Engineering Report for Taxiway Alpha for the Denton Enterprise Airport, in a not-to-exceed amount of $888,000, for a total amended contract amount of $1,026,200. PRINCIPAL PLACE OF BUSINESS Garver, LLC North Little Rock, AR ESTIMATED SCHEDULE OF PROJECT This project will be started upon approval, with a completion date within 18 to 20 weeks. FISCAL INFORMATION The total cost of the Design and Preliminary Engineering Report (PER) is $888,000, with the Airport’s match being $44,000, and will be funded from Project Account: 200090566. This allocation will have no impact on the Airport Operating Fund balance. Using the airport’s 2023 IIJA funding for these areas affords staff the ability to utilize grant funding at a 95/5 rate and allows staff to complete some of these very important projects. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Original Contract, Ordinances, and Amendments 1-2 Exhibit 3: Ordinance and Amendment 3 Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Ryan Adams, 940-349-7744. Legal point of contact: Leah Bush at 940-349-8333.