HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 14, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Consolidated Traffic Controls, Inc., for the
purchase of signal heads, detectors, crossing systems, and miscellaneous equipment to be stocked in the
City of Denton Warehouse for the Traffic Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 8951 – awarded to Consolidated Traffic Controls, Inc., for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $2,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Traffic signals, pedestrian heads, detectors, crossing systems, and miscellaneous equipment allow for safe
vehicle and foot traffic across intersections. These signals work to flow traffic through the city using LED
lights as visual indicators to the end users. Vehicle detection systems and sensors are used to help the signals
know when vehicles are present at intersections. The hardware solicited supports the use of these systems.
Traffic signals, pedestrian heads, detectors, crossing systems, and miscellaneous equipment are stocked in
the Warehouse and used on an as-needed basis. Orders will be placed throughout the term of the contract
to maintain safety stock levels in the warehouse.
Project Description Estimated 5-Year Expenditure
Year 1 $350,000
Year 2 350,000
Year 3 350,000
Year 4 350,000
Year 5 350,000
Contingency 250,000
Total $2,000,000
Request for Proposals was sent to 143 prospective suppliers, including five (5) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
in the local newspaper. Three (3) proposals were received, references were checked, and proposals were
evaluated based upon published criteria, including price, delivery, compliance with specifications, and
probable performance. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Consolidated Traffic Controls, Inc. was ranked the highest and determined to be the best value
for the City.
NIGP Code Used for Solicitation: 550 – Markers, Plaques and Traffic
Control Devices
Notifications sent for Solicitation sent in IonWave: 143
Number of Suppliers that viewed Solicitation in IonWave: 22
HUB-Historically Underutilized Business Invitations sent out: 13
SBE-Small Business Enterprise Invitations sent out: 49
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Consolidated Traffic Controls, Inc., for the purchase of signal heads, detectors,
crossing systems, and miscellaneous equipment to be stocked in the City of Denton Warehouse for the
Traffic Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the
total five (5) year total not-to-exceed amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
Consolidated Traffic Controls, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from the Warehouse working capital account 800100.6801. Requisitions will
be entered throughout the term of the contract to maintain appropriate stock levels and will be charged back
to the Traffic Department as needed for projects. The Traffic Department budgets an annual amount in
account 352001.6520 to cover the cost of purchasing the equipment from the Warehouse. The five (5) year
not-to-exceed amount is $2,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Leah Bush at 940-349-8672.