HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 14, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Lifetime Tennis, Inc., dba Impact Activities, for
tennis and pickleball classes, lessons, leagues, tournaments, stringing, and other tennis or pickleball
programs for the Parks and Recreation Department; providing for the expenditure of funds therefor; and
providing an effective date (RFP 8981 – awarded to Lifetime Tennis, Inc., dba Impact Activities, for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $1,350,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The City of Denton is contracting tennis and pickleball classes, leagues, lessons, and tournaments to Impact
Activities in order to expand program quality, improve service consistency, and meet the growing
community demand for racket-sport offerings. Impact Activities specializes in managing tennis and
pickleball programs for municipalities nationwide, allowing the City to leverage its expertise, certified
coaching staff, and established operational systems.
This partnership enables the City to:
• Increase the variety and frequency of programs offered.
• Improve participant experience through professionally managed instruction and leagues.
• Reduce staff workload for scheduling, registration, and program administration.
• Ensure long-term program sustainability as community interest continues to grow.
By contracting with Impact Activities, the City of Denton can deliver a higher-quality recreation experience
while maintaining accessibility and meeting the needs of residents across all skill levels. The contractor will
work with staff on pricing for programs and lessons.
Request for Proposals was sent to 591 prospective suppliers, including 51 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. One (1) proposal was received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
criteria, including schedule, compliance with specifications, probable performance, and price. The
department is awarding the contract to Lifetime Tennis, Inc., dba Impact Activities.
NIGP Code Used for Solicitation:
961 - (Service Only) - Miscellaneous
Services, No. 1 (Not Otherwise
Classified)
Notifications sent for Solicitation sent in IonWave: 591
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 78
SBE-Small Business Enterprise Invitations sent out: 237
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Lifetime Tennis, Inc. dba Impact Activities, for tennis and pickleball classes, lessons,
leagues, tournaments, stringing, and other tennis or pickleball programs for the Parks and Recreation
Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in a total of
five (5) not-to-exceed amount of $1,350,000.
PRINCIPAL PLACE OF BUSINESS
Lifetime Tennis, Inc., dba Impact Activities
McKinney, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Parks and Recreation account 401200.7868, temporary personnel
services. Invoices will be paid as work is performed. The city will retain 20% of all sales the vendor executes
through lessons, tournaments, league play, and all sales during tennis/pickleball tournaments. It is estimated
that this contract will generate $70,000.00 per fiscal year to the City of Denton.
Year 1 Year 2 Year 3 Year 4 Year 5
$250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000.00
Contingency 100,000.00
Total $1,350,000.00
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jason Barrow, 940-349-7218.
Legal point of contact: Marcella Lunn at 940-349-8333.