HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet Amendment 1City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: July 21, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Samsara Inc.,
amending the contract approved by City Council on June 3, 2025, in the not-to-exceed amount of
$434,929.00; said first amendment to provide additional devices for the light duty vehicles for the Solid
Waste and Recycling Department; providing for the expenditure of funds therefor; and providing an
effective date (File 8679 – providing for an additional first amendment expenditure amount not-to-exceed
$73,685.00, with the total contract amount not-to-exceed $508,614.00). The Public Utilities Board
recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Solid Waste and Recycling Department is requesting this amendment to support the installation of
additional monitoring and tracking devices within the light-duty truck fleet. These devices are vital tools
for enhancing overall fleet management and operational effectiveness. They improve driver safety
monitoring, provide real-time visibility into vehicle and equipment activity, and strengthen accountability
across all daily operations. They also ensure that comprehensive, accurate data is consistently captured for
fleet-related reporting and analysis.
By expanding this technology to more vehicles, the department will be able to optimize route efficiency,
reduce operational risks, and further support timely, data-driven decision-making. Implementing this
amendment will help maintain reliable service delivery while advancing the department’s long-term safety,
performance, and operational improvement goals.
Description Cost
October 2026-2027 $18,359.42
October 2027-2028 18,359.42
October 2028-2029 18,359.42
November 2029-June 2030 6,119.81
Shipping 246.78
Subtotal $61,444.85
Contingency (New Vehicles) 12,240.15
Total $73,685.00
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 3, 2025, City Council approved a contract with Samsara Inc., in the not-to-exceed amount of
$434,929 (Ordinance 25-994).
On July 13, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Amendment No. 1 with Samsara Inc., for additional devices for the light duty vehicles for the Solid
Waste and Recycling Department, in a not-to-exceed amount of $73,685, for a total amended contract
amount of $508,614.
PRINCIPAL PLACE OF BUSINESS
Samsara Inc.
San Francisco, CA
ESTIMATED SCHEDULE OF PROJECT
This contract expires June 3, 2030.
FISCAL INFORMATION
These services will be funded from Solid Waste & Recycling Department account 660001.7803. Purchase
Order #214222 will be revised to include the first amendment amount of $73,685. The total amended
amount of this contract is $508,614.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Adrian Hill, 940-349-8061.
Legal point of contact: Leah Bush at 940-349-8333.