HomeMy WebLinkAbout8401 - Amendment 1 Executed
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Docusign Envelope ID: A93240CE-501E-8C08-8169-DB193E935902
Christina Dormady
8401 - Engineering Review consultant - Amendment 1
1
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND HR GREEN, INC. 8401
THIS FIRST AMENDMENT TO CONTRACT 8401 (this “Amendment”) by and
between the City of Denton, Texas (“City”) and HR GREEN, INC. (“Contractor”) to that
certain contract executed on February 21, 2024, in the original not-to-exceed amount of
$12,000,000 (the “Agreement”); for services related to the Engineering Review
Consultant
WHEREAS, this amendment incorporates any previously executed documents
between the parties including but not limited to pricing adjustments.
WHEREAS, the City deems it necessary to further expand the goods/services
provided by Contractor to the City; and
WHEREAS, the original not-to-exceed amount may not be increased by more than
25.0% as provided in Texas Local Government Code Sec. 252.048; and
NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following First Amendment,
which amends the following terms and conditions of the said Agreement, to wit:
1. The additional goods/services described in Exhibit “A” of this Amendment,
attached hereto and incorporated herein for all purposes, for goods/services related
to expanding professional services to include dedicated support for the
Water/Wastewater department, are hereby authorized to be performed by
Contractor. For and in consideration of the additional goods/services to be
performed by Contractor, the City agrees to pay based on the cost estimate detailed
in the original contract.
The Parties hereto agree that, except as specifically provided for by this Amendment, all
of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of
the Parties set forth in the Agreement remain in full force and effect.
IN WITNESS WHEREOF, the City and the Contractor, have each executed this
Amendment, by and through their respective duly authorized representatives and officers
on this date_______________________________________.
Docusign Envelope ID: A93240CE-501E-8C08-8169-DB193E935902
7/30/2026
2
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
APPROVED AS TO FORM:
MACK REINWAND, CITY ATTORNEY
BY:
_______________________________
“CONTRACTOR”
HR GREEN, INC.
By: _____________________________
AUTHORIZED SIGNATURE, TITLE
“BUYER”
CITY OF DENTON
By: _____________________________
AUTHORIZED SIGNATURE, TITLE
Docusign Envelope ID: A93240CE-501E-8C08-8169-DB193E935902
Vice President Principal
Charlie Rosendahl
Development Services
Director
Buyer
Scope Expansion 8401
Expansion of HR Green’s Services to City of Denton (Water Utilities) HR Green | 1
________________________________________________________________________________________________
To: Charlie Rosendahl, Director of Development Services, City of Denton
From: Shaila Avatapalli, PE, PTOE, CFM and Derrik Mills, PE, CFM
CC: Tim Hartnett, HR Green, Inc. President, Municipal Services
Subject: Proposal for Expansion of Services to Include Water Utilities Development Reviews
within the Contract #8401
Date: June 12, 2026
________________________________________________________________________________________________
PROPOSED SCOPE OF SERVICES
I. Project Overview
HR Green, Inc. (HR Green) is pleased to propose an expansion of our professional services to include dedicated
support for the Water Utilities Department.
II. Scope of Work
HR Green will work under direct supervision of Denton’s Water Utilities (Bob Applegate or assigned designee) and
will provide the following services, categorized into five distinct phases. Detailed task breakdowns can be found in
the attached Exhibit A.
Phase 1: Negotiation
1.1 Development Agreements/Facilities agreements
1.2 Feasibility requests
1.3 Oversize Participation Agreements
1.4 Pre-Application Meeting (PAC)
1.5 Connection to Public System requirements
1.6 Water & Sewer Modelling Support
Phase 2: Entitlement
2.1 Pumps & Lift Station Scoping
2.2 Water & Sewer Modelling Support
2.3 Zoning Compliance Plan (ZCP), PD, SUP review
2.4 Deviation Requests
Phase 3: Engineering Plan Review
Docusign Envelope ID: A93240CE-501E-8C08-8169-DB193E935902
Expansion of HR Green’s Services to City of Denton (Water Utilities) HR Green | 2
3.1 Pump & Lift Station Review
3.2 Civil Engineering Plan (CEP) review
• Connection to existing water mains
• Model checks for Capacity & Analysis
• Geotechnical Plan Review
Phase 4: Pre-construction
4.1 Water & Sewer Impact Fees
Phase 5: Construction
5.1 Revisions to Finals (RFI)
NOTE: The above list represents a summary of typical services requested. Additional services may be requested on an
as-needed basis in the future.
HR Green will take the lead on all initial engineering reviews for the items listed above and provide professional
recommendations. Water Utilities will remain the final decision-maker. Additionally, HR Green will coordinate and track all
modeling simulation requests sent to Kimley-Horn.
III. Fee and Biling Structure
Services will be billed at the hourly rates of the specific employees tasked with the work at rates in accordance with the
contracted amount.
For tracking, invoicing, and billing purposes, we recommend setting up a separate sub-project number (2302423.02),
under the parent project number 2302423. The updated project numbers will appear on our invoices as follows:
▪ 2302423 – Denton, TX Off-Site Eng Plan Review (Current)
▪ 2302423.01 – Denton, TX On-Site Eng Facilitation (Current)
▪ 2302423.02 – Denton, TX Water Utilities (New)
Billing Methodology
▪ Phases 3, 4, and 5: Review time will be billed directly to the applicant through their specific project numbers,
accompanied by detailed notes specifying the exact work performed with an emphasis on cost recovering those
charges for the City.
▪ Phases 1 and 2: Because these phases often involve pre-project or fixed-fee work, time will be billed under
2302423.02 using the appropriate Phase and Task numbers. This maintains our flexibility to transfer that time to a
specific CEP once the project progresses to that stage, or to bill the water department directly if that option is
available.
IV. Assumptions
The scope of services is predicated upon the following mutually agreed-upon project assumptions:
▪ A collaborative alignment meeting will be held between Kimley-Horn (Water Model), Water Utilities, Development
Services, and HR Green to establish baseline scopes, schedules, and budgets prior to project initiation.
Docusign Envelope ID: A93240CE-501E-8C08-8169-DB193E935902
Expansion of HR Green’s Services to City of Denton (Water Utilities) HR Green | 2
▪ Kimley-Horn currently maintains the sole contract to run and manage the City's water model. This model utilizes their
proprietary assumptions and techniques. Consequently, all model testing and functional simulation requests shall be
routed through Kimley-Horn. To accommodate the City’s desired review schedules, these simulations must be
completed within 3–5 business days of the initial request.
▪ HR Green will be granted access to the City’s water maps, record drawings, any standard review checklists utilized
by Water Utilities, and any identified resources to help with the tasks.
▪ City of Denton Water Utilities staff will be available for a recurring weekly coordination meeting.
Accepted By: ___________________________________________________________________________________
Signature: _____________________________________________________________________________________
Printed Name: ___________________________________ Title: _____________________________________
Date of Agreement: _______________________________
Docusign Envelope ID: A93240CE-501E-8C08-8169-DB193E935902
Stephen GayCharlie Rosendahl
7/30/2026
Christina Dormady
Christina Dormady Buyer
Exhibit A: Scope of Work for Additional Water Utility Services
Phase Tasks Services Summary (Scope of Work Description)HR Green Role Billing Need Water Model ?Resource Service Level Agreement (SLA)
1.1 Development Agreements/Facilities agreements
HR Green will assist the City in the customization per project to meet the city's
specific needs to meet state and federal permit regulations, and to ensure these will
also be adaptable to the city's utility system. HR Green will also aid the city in the
creation of later stage review requirements for novel and unique projects. Additional
services to be provided will be adapted to the unique needs of each Development
Agreement
HR Green will review agreements for utility engineering obligations and
demands. We will also review to ensure that there is no other related
utility items within the agreement. Once these are identified, they will be
checked with the overall plan, and if not planned will be sent for model
testing for feasibility. If in this high level discovery system stresses are
discovered, these will be presented to the utility department for
guidance in order to shape potential public system improvement to
facilitate development
Addendum 2302423.02 Y
1.2 Feasibility requests
HR Green will analyze the demands on public utilities as identified by the proposed
development. If the project is not able to connect to the system, either a rejection of
the project as proposed will be resolved, or another measure such as an agreement
to make improvements will take place to make feasible the project (no cost estimates
will be provided for infrastructure design and construction).
Feasibility will be evaluated based on engineering inputs in the request.
A simple water model test will be presented to the modeling handler,
and if not negative impact is found, then this will be approved. HR Green
main responsibility during this process will be to ensure all relevant
master model information from the developer making the feasibility
request is provided, and check with DCM and modeling information
requirements.
Addendum 2302423.02 Y
1.3 Oversize Participation Agreements
This will be similar to the development agreement, but will be more based on the
results of a feasibility request noting a system expansion that would be needed to
serve a proposed development
HR Green will evaluate estimated demand, and consult with utility
department on if a planned upgrade can be incorporated into the
proposed development. This will require coordination with the
developer, and identification of future city system upgrade opportunities
that can be accomplished with a development at a reduced overall cost
to the city
Addendum 2302423.02
(if outside CEP)Y
1.4 PACs (Pre-Application Meeting)
HR Green will sit in the PAC meeting and represent the utility department for this
phase. There is likely to be the initiation of other mechanisms or the implementation
of the requirements of those as part of the PAC notes.
HR Green will represent the utility department during PAC meetings,
evaluate PAC plans, and initiate measures such as feasibility, oversize
participation agreements, etc. based on the presented material. Goal of
this process will be to identify large impacts to the existing city system
that would need to be planned for, and to ensure that the project can be
built in the city system, or what needs to be done to make this so
Existing Contract (or does City
wants to keep water time
separate?)
Y
1.5 Connection to Public System requirements
This will be a service that once a development has noted its utility needs, HR Green
will provide the big picture needs on how to connect to the city systems. I.E. Say
there is a proposed 16" water main and 12" sewer main serving the site, HR Green
would likely recommend that a 8" or 12" service main be tapped into the 16" main -
extended to the extents of the property to serve adjacent developments, and also that
they can connect with a manhole to the 12" Sewer main
HR green will primarily provide identification of proposed connections,
and identify when this is not possible and requires a more involved
solution. This will be with a set of rules set by the utility department.
Addendum 2302423.02
(if outside CEP)
1.6 Water & Sewer Modeling Support
HR Green will provide the inputs to the Kimley Horn modeling team for a quick test of
their model with their assumptions and practices. This will be communicated to be a
quick turn around to them, so that we can facilitate the development process This for
most projects will be a simple check of a new demand placed on the system, but
others may require a more extensive simulation of their needs on the system
HR Green will ensure that for a request to go to the water model handler,
that all necessary inputs needed are provided by the developer, and that
these follow guidelines such as set by the water model and the DCM
Addendum 2302423.02
(if outside CEP)Y
2.1 Pump & Lift Stations Scoping
HR Green at this stage will review calculations and ensure that city permit
requirements along with system constrains are followed. This will be in report or
memo format, along with a schematic set of plans for review
HR Green will ensure that the city requirements for system performance
are clear and met by proposed pump and lift stations. This will require a
technical analysis on demands and expected outputs.
Addendum 2302423.02
(if outside CEP)
2.2 Water & Sewer Modelling Support
HR Green will provide the inputs to the Kimley Horn modeling team for a moderate
test of their model with their assumptions and practices. This stage of the review will
be to the level of feasibility and will also verify off-site impacts to the city
infrastructure in a detailed manner to align with the level of detail that is provided in
this phase.
HR Green will ensure that for a request to go to the water model handler,
that all necessary inputs needed are provided by the developer, and that
these follow guidelines such as set by the water model and the DCM
Addendum 2302423.02
(if outside CEP)Y
2.3 ZCP, PD & SUP Plan Review
HR Green will ensure that all plans are proposing schematic locations of their utility
placements, and for developments that have not verified the ability to fit into the
utility master models, a check to see if their system can ensure pulls from the public
utility system will take place. Conflicts with other utility and typical DCM and DDC
items will be reviewed. Additionally, once ZCP is approved, relevant information will
be sent to Kimley Horn (whom maintains the master models) for model integration
and maintenance.
HR Green will perform the ZCP level of review for the utility department.
This will be to current DCM, DDC, and all other supporting legal
documents. HR Green will also incorporate utility department
preferences in this process. Updates to these guidance items will be
done with utility department coordination.
Existing Contract (or does City
wants to keep water time
separate?)
Y
Phase 1:
Negotiation
Phase 2
Entitlement
Docusign Envelope ID: A93240CE-501E-8C08-8169-DB193E935902
Number & allowed location for Taps on Public System HR Green will verify this as part of the ZCP or ZCP-equivalent process. This will be a
result of more detailed proposal and refined demands from the developer
HR Green will use provided overall system criteria to evaluate allowed
connections. This will need to have all necessary information checked,
verified, and provided to the necessary item such as a model test. As
this will be at an entitlement level design, these will need to be fairly
accurate in what is to be decided on
Addendum 2302423.02
(if outside CEP)Y
2.4 Deviation Requests
HR Green will verify that the request is reasonable based on previous utility
department guidance, and will consult with the utility department for feasible, but
novel requests
HR Green will review deviations for Utiity department.Addendum 2302423.02
(if outside CEP)
3.1 Pump & Lift Stations
This will be to review the construction plans of a pump or lift station. It should be
noted that smaller and simpler pump and lift stations will likely condense from
entitlement phase to have all review take place in the Construction Plan review phase
HR Green will provide a construction plan review of all submitted items.
Constraints to highly technical material submittals will be identified, and
all support to evaluate the system will be reviewed to full compliance.
Existing Contract (CEP Billing)
3.2 CEP Plan Review
HR Green will review that all utility plans meet all DCM, DDC, State, and Federal
requirements. HR Green will also ensure all proposed elements are constructable,
and required design constraints are clear on the plans for anything that has to be
reviewed in the Pre-construction phase
HR Green will provide typical construction plan review services in
respect to what the utility department normal reviews. This will be done
with standards, checklists, and other guidance items. HR green will also
consult on a yearly basis with the utility department to ensure that new
changes to requirements are captured and understood
Existing Contract (CEP Billing)Y
Connection to Existing Water Main This will be a feature of the CEP plan review phase. In the few instances there is a
measure
This will ensure that any connection is tested with model support (this
process does not need to be repeated if done in the ZCP phase) and is in
line with utility department guidance
Existing Contract (CEP Billing)
Model Checks for Capacity & Analysis
HR Green will provide the inputs to the Kimley Horn modeling team for a detailed on-
site test of their model with their assumptions and practices. Projects will verify that
their proposed utility demands do not deviate from the approved ZCP or ZCP
equivalent stage. If there is a deviation or there was not a ZCP, then a model plug in
analysis will be check for compliance.
HR Green will ensure that for a request to go to the water model handler,
that all necessary inputs needed are provided by the developer, and that
these follow guidelines such as set by the water model and the DCM
Existing Contract (CEP Billing)Y
Geotechnical Report Review
HR Green will ensure that the geotechnical report has the ability to provide
corrosivity, trench design metrics, soil composition, and other as identified critical
metrics for city public utility design and construction such as ground water
HR Green will ensure necessary items are provided in geotechnical
report. If needed, HR Green will ensure report is evaluation by a
geotechnical professional, but this will only be done on a basis that
results or atypical or highly impactful to a critical utility department
asset
Existing Contract (CEP Billing)
Phase 4
Pre-Construction 4.2 Water & Sewer Impact Fees HR Green will ensure that the impact fees are finalized to the approved CEP design
and that fees are communicated to the department to charge them to the developer
HR Green will perform a final confirmation on the impact to the system
and final impact fee bills will be evaluated Existing Contract (PCM Billing)
Phase 5
Construction 5.1 RFI/Revisions HR Green will review all Revisions/RFI's to approved plans for utility related items This will be accomplished to the same level as the CEP review process of
newly proposed items in this stage
Existing Contract (PCM or cEP
Billing)
Phase 3
Engineering Plan
Review
Phase 2
Entitlement
Docusign Envelope ID: A93240CE-501E-8C08-8169-DB193E935902
Certificate Of Completion
Envelope Id: A93240CE-501E-8C08-8169-DB193E935902 Status: Completed
Subject: ***Purchasing Approval*** 8401 - Engineering Review consultant - Amendment 1
Source Envelope:
Document Pages: 8 Signatures: 7 Envelope Originator:
Certificate Pages: 6 Initials: 1 Christina Dormady
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
christina.dormady@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
6/25/2026 12:36:11 PM
Holder: Christina Dormady
christina.dormady@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
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(None)
Completed
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Christa Christian
Christa.christian@cityofdenton.com
Purchasing Supervisor
City of Denton
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Assistant City Attorney
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Timothy J. Hartnett
thartnett@hrgreen.com
Vice President Principal
HR Green Pacific,Inc.
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Stephen Gay
Stephen.gay@cityofdenton.com
General Manager
Water Utilities
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Charlie Rosendahl
Charlie.rosendahl@cityofdenton.com
Director
Development Services
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ID: e638a85c-4544-4ecf-8de3-cc4e7ff2d0c7
Christina Dormady
christina.dormady@cityofdenton.com
Buyer
City of Denton
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Procurement Administration Supervisor
City of Denton
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Timothy J. Hartnett, Stephen Gay, Charlie Rosendahl, Charlie Rosendahl
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consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
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To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
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save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
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ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.