HomeMy WebLinkAbout8440 - Amendment 1 Executed
Docusign Transmittal Coversheet
File Name
Purchasing Contact
Contract Expiration
Docusign Envelope ID: 4FFC40D9-4549-8BB8-833D-FDBD97724DA1
Coop
Library Supplies
8440
11-30-2026
Kayla Clark
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: July 24, 2026
SUBJECT
Adoption of a contract with Demco, Inc., through an Interlocal Cooperative Purchasing Agreement with
TIPS, Contract Number 230904, under the Government Code, Chapter 791.001, to authorize additional
funds to City of Denton contracts library supplies; providing for expenditures of funds therefor; and
providing and effective date (File 8440 – awarded to Demco, Inc., to provide an additional not-to-exceed
amount $54,000 with this First Amendment for an aggregate not-to-exceed amount of $99,000.00)
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
“The contract includes library material processing supplies including but not limited to: Mylar jacket
covers, book tape, specialized labels, and processing tools”
On May 17, 2011, Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
The agreement, Contract Number 230904, began 11/30/2023 for a Three (3) year term.
On January 2, 2024, in the original not-to-exceed amount of $45,000 through an Interlocal Cooperative
Purchasing Agreement with TIPS, Contract Number 230904.
RECOMMENDATION
Award a contract with Demco, Inc. library supplies, in the not-to-exceed amount of $99,000.00.
ESTIMATED SCHEDULE OF PROJECT
TIPS contract 230904 expires on 11/30/2026.
FISCAL INFORMATION
These services will be funded from Library Budget on an as-needed basis.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Docusign Envelope ID: 4FFC40D9-4549-8BB8-833D-FDBD97724DA1
EXHIBITS
Exhibit 1: Original Information Sheet
Respectfully:
Kayla Clark
Procurement and Compliance
Docusign Envelope ID: 4FFC40D9-4549-8BB8-833D-FDBD97724DA1
City of Denton
_____________________________________________________________________________________
INFORMATION SHEET
DEPARTMENT: Procurement & Compliance
DATE: December 28, 2023
SUBJECT
Adoption of a contract with Demco, Inc., through an Interlocal Cooperative Purchasing Agreement with
TIPS, Contract Number 230904, under the Government Code, Chapter 791.001, to authorize additional
funds to City of Denton contracts library supplies; providing for expenditures of funds therefor; and
providing and effective date (File 8440 – awarded to Demco, Inc., in the not-to-exceed amount of
$45,000.00).
BACKGROUND
Chapter 271.102 of the Local Government Code authorizes local governments to participate in a cooperative
purchasing program with another local government or local cooperative organization. In lieu of competitive
bidding, items and services may be purchased through such agreements as the agreements have already
been bid by the sponsoring entity or agency. By doing this as a cooperative effort, the combined purchasing
usage of these entities was utilized to realize competitive pricing and reduced administrative costs of
individual bidding.
“The contract includes library material processing supplies including but not limited to: Mylar jacket
covers, book tape, specialized labels, and processing tools”
On May 17, 2011, Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
The agreement, Contract Number 230904, began 11/30/2023 for a Three (3) year term.
RECOMMENDATION
Award a contract with Demco, Inc. library supplies, in the not-to-exceed amount of $45,000.00.
ESTIMATED SCHEDULE OF PROJECT
TIPS contract 230904 expires on 11/30/2026.
FISCAL INFORMATION
These services will be funded from Library Budget on an as-needed basis.
EXHIBITS
Exhibit 1: Pricing Sheet 230904
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Docusign Envelope ID: 4FFC40D9-4549-8BB8-833D-FDBD97724DA1
Exhibit 1
Respectfully:
Kayla Clark
Procurement and Compliance
Docusign Envelope ID: 4FFC40D9-4549-8BB8-833D-FDBD97724DA1
Certificate Of Completion
Envelope Id: 4FFC40D9-4549-8BB8-833D-FDBD97724DA1 Status: Completed
Subject: ***Purchasing Approval*** 8440- Library Supplies- amendment
Source Envelope:
Document Pages: 5 Signatures: 4 Envelope Originator:
Certificate Pages: 2 Initials: 1 Kayla Clark
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
901B Texas Street
Denton, TX 76209
kayla.clark@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
7/24/2026 6:57:12 AM
Holder: Kayla Clark
kayla.clark@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Kayla Clark
kayla.clark@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 7/24/2026 6:58:55 AM
Viewed: 7/24/2026 6:59:03 AM
Signed: 7/24/2026 6:59:16 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 7/24/2026 6:59:18 AM
Viewed: 7/24/2026 7:08:44 AM
Signed: 7/24/2026 7:11:49 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Jennifer Bekker
Jennifer.Bekker@cityofdenton.com
Director of Libraries
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 7/24/2026 7:11:50 AM
Resent: 7/24/2026 12:10:01 PM
Viewed: 7/27/2026 8:41:42 AM
Signed: 7/27/2026 8:41:59 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kayla Clark
kayla.clark@cityofdenton.com
Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.104
Sent: 7/27/2026 8:42:00 AM
Viewed: 8/3/2026 6:05:42 AM
Signed: 8/3/2026 6:05:59 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/3/2026 6:06:00 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 7/24/2026 6:58:55 AM
Certified Delivered Security Checked 8/3/2026 6:05:42 AM
Signing Complete Security Checked 8/3/2026 6:05:59 AM
Completed Security Checked 8/3/2026 6:06:00 AM
Payment Events Status Timestamps