HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: August 4, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with McKim & Creed, Inc. as the primary vendor, and
Prime Controls, L.P., as the secondary vendor, for SCADA Maintenance and Services for the Water Utilities
Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 9011 –
awarded to McKim & Creed, Inc. and Prime Controls, L.P., for three (3) years, with the option for two (2)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $400,000.00). The
Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Lake Lewisville (LLWTP) and Ray Roberts Water Treatment Plant (RRWTP), as well as the Pecan
Creek Water Reclamation Facility (PCWRF), are all managed with a Supervisory Control and Data
Acquisition (SCADA) system consisting of computers, software, programmable logic controllers (PLC’s)
and remote telemetry units (RTU’s). The SCADA system controls, collects, and displays data (I.E.,
pressure, turbidity, pH, temperature, etc.) from numerous devices throughout the treatment plants, booster
pump stations, elevated storage tanks, and lift stations for process control, trending, and reporting
requirements for the Texas Commission of Environmental Quality (TCEQ) as well as internal needs.
Having a properly functioning SCADA system is critical to the protection of the drinking water treatment
process as well as the treatment of the reuse water. To ensure that the SCADA system is properly
functioning at all times, we are requesting a contract for SCADA Maintenance and Service from a third-
party contractor to supplement our internal City of Denton staff when situations call for additional support.
Historically, the average annual spend for these services is $48,535. The below spend will allow for
increases each year due to aging infrastructure, expansion projects, and standardization of SCADA
technologies across treatment facilities and anticipated integration support as new facilities are
commissioned.
Project Description Estimated 5-Year Expenditure
SCADA Maintenance Support Year 1 $50,000
SCADA Maintenance Support Year 2 60,000
SCADA Maintenance Support Year 3 70,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SCADA Maintenance Support Year 4 80,000
SCADA Maintenance Support Year 5 90,000
Contingency 50,000
Total $400,000
Request for Proposals was sent to 1,011 prospective suppliers, including 22 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Four (4) proposals were received, references were checked, and proposals were
evaluated based upon published criteria, including staffing, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from both firms. Staff recommends
awarding to a primary and secondary vendor as follows: McKim & Creed, Inc. as the primary vendor, and
Prime Controls, L.P., as the secondary vendor, for a combined not-to-exceed amount of $400,000.
NIGP Code Used for Solicitation: 220, 890, and 920
Notifications sent for Solicitation sent in IonWave: 1,011
Number of Suppliers that viewed Solicitation in IonWave: 38
HUB-Historically Underutilized Business Invitations sent out: 25
SBE-Small Business Enterprise Invitations sent out: 358
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On July 27, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with McKim & Creed, Inc. as the primary vendor, and Prime Controls, L.P., as the
secondary vendor, for SCADA Maintenance and Services for the Water Utilities Department, in a three (3)
year, with the option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed
amount of $400,000.
PRINCIPAL PLACE OF BUSINESS
McKim & Creed, Inc.
Dallas, TX
Prime Controls, L.P.
Lewisville, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Water Production and Water Reclamation outside contracted services
account numbers 630100.7879 & 640100.7879. Requisitions will be entered on an as-needed basis. The
estimated annual expenditure for a fiscal year is $80,000 and is included in the adopted budget. The City
will only pay for items purchased and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: John Dillard, 940-349-7628.
Legal point of contact: Leah Bush at 940-349-8333.