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HomeMy WebLinkAbout8991-001 - Amendment 1 Executed DocuSign Transmittal Coversheet File Name Purchasing Contact Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F 8991-001 Bowling Green Material Testing Amendment 1 Erica Garcia 8991-001 PSA – Amendment #1 Page 1 of 2 THE STATE OF TEXAS § § COUNTY OF DENTON § FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND ECS SOUTHWEST, LLP PSA 8991-001 THIS FIRST AMENDMENT TO CONTRACT 8991-001 (“Amendment”) by and between the City of Denton, Texas (“City”) and ECS Southwest, LLP (“Engineer”); to that certain contract executed on June 4, 2026, in the original not-to-exceed amount of $18,245 (the “Agreement”); for services related to Bowling Green Park Improvements Material Testing. WHEREAS, the City deems it necessary to further expand the services provided by Engineer to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $9,500 with this Amendment for an aggregate not-to-exceed amount of $27,745; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Engineer to the City; NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the material testing for Bowling Green Park Improvements Material Testing, are hereby authorized to be performed by Engineer. For and in consideration of the additional services to be performed by Engineer, the City agrees to pay, based on the cost estimate detail attached as, a total fee, including reimbursement for non- labor expenses an amount not to exceed $9,500. 2. This Amendment modifies the Agreement amount to provide an additional $9,500 for the additional services with a revised aggregate not to exceed total of $27,745. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Engineer, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F 8/12/2026 8991-001 PSA – Amendment #1 Page 2 of 2 “City” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _________________________________ AUTHORIZED SIGNOR, TITLE “Engineer” ECS SOUTHWEST, LLP By: _________________________________ AUTHORIZED SIGNOR, TITLE THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT APPROVED AS TO FORM: MACK REINWAND, CITY ATTORNEY BY: _______________________________ Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F VP, Office Manager Interim Director Allison Wing Parks and Recreation Senior Buyer ECS Southwest, LLP Scope and Fee Estimate for Subsurface Exploration and Geotechnical Engineering Services Bowling Green Park Pavilion NEC of Bowling Green Street and Auburn Drive Denton, Denton County, Texas ECS No. 63:4783-GP (Rev-1) June 15, 2026 EXHIBIT A Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F June 15, 2026 Ms. Monica Martin Park Planning Manager City of Denton 215 E. McKinney Street Denton, Texas 76201 ECS No. 63:4783-GP (Rev-1) Reference: Scope and Fee for Subsurface Exploration and Geotechnical Engineering Services Bowling Green Park Pavilion NEC of Bowling Green St. and Auburn Dr. Denton, Denton County, Texas Dear Ms. Martin: As requested, ECS Southwest, LLP (ECS) is pleased to be selected to provide the following lump sum fee estimate for providing subsurface exploration and geotechnical engineering services for the above- mentioned project. Our understanding of the project is based on our review of the project information provided during the preparation of construction materials testing services for ECS Project No. 63:2527 that includes a proposed site plan prepared by Pacheco Koch dated July 2021, as well as the nearest geotechnical report prepared for the City of Denton under ECS Project No. 63:2209. This scope and fee document outlines our understanding of the project, our proposed scope of services, activity schedule, fees, and authorization requirements. PROJECT BACKGROUND Existing Site Information We have not visited the site as part of the preparation of this document. Our understanding of the site information is provided below: SUBJECT SITE INFORMATION / UNDERSTANDINGS Site Location NEC of Bowling Green Street and Auburn Drive in Denton, Denton County, Texas (Approximate GPS: 33.2368 N, 97.1487 W) Site Area Approximately 7 acres Site Conditions The site currently has an existing play area and a paved trail along the southern boundary extending in an east-to-west direction. Remaining areas of the site are generally vacant and covered with grass and vegetation, with a few scattered stands of trees. ECS SOUTHWEST, LLP TX Registered Engineering No. F-8461 Geotechnical  Construction Materials  Environmental  Facilities 2621 WESTSIDE DRIVE, FORT WORTH, TX 76107  T: (682) 350-2250 ECS Florida, LLC  ECS Mid-Atlantic, LLC  ECS Midwest, LLC  ECS Pacific, Inc.  ECS Southeast, LLC  ECS Southwest, LLP ECS New York Engineering, PLLC – An Associate of ECS Group of Companies  www.ecslimited.com “ONE FIRM. ONE MISSION.” EXHIBIT A Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F Project Description Our understanding of the proposed project is summarized below: SUBJECT DESIGN INFORMATION / UNDERSTANDINGS Scope Based on the site plan provided, we understand that the proposed development will include construction and development of a pavilion structure. Usage Recreational purpose Pavilion (estimated) Column: 100 kips to 150 kips Wall: 1 kip/ft to 3 kips/ft Slab: 100 psf to 250 psf Grading Information Site elevations range from approximately 667 feet to 660 feet. The terrain is generally flat along the northern and southern portions of the site, with a shallow depression located near the center. If our description and understanding of the project location or the planned development is incorrect or there is additional detail or information that can be provided, ECS would be pleased to update this scope and fee accordingly. SCOPE OF SERVICES Our integrated services will include drilling borings by drilling crews based on instructions provided by ECS. Our services will also include laboratory testing of representative soil samples, and engineering analyses presented in a site-specific engineering report. Utility Clearance Per state law, we will contact Texas 811 the public utility to locate underground utilities at the site. Typically, Texas 811 will not locate utilities beyond the point of distribution (meters or gauge points) on private property. The risk of hitting utilities that Texas 811 did not mark can be reduced by engaging a private utility locating service. The risks include hitting gas lines, electrical lines, fiber optic lines, and many other utilities service lines. This can result in electrocution, gas leaks or explosions, loss of services to businesses as well as tremendous costs for lost business, interruption of service, and repair along with potential legal liability. We have included the cost of a private utility line locator in our “Base Services”. Private utility locator services can aid in identifying utilities that incorporate significant iron content in the conduit materials. However, utilities without significant ferrous (iron) content are more difficult to detect. These include most sanitary sewers, copper or PVC water lines, fiber optic lines without tracer ribbons, copper electric lines with no surface exposure, drainage tiles/pipes, and irrigation lines. Using a private utility locator does not guarantee that all utilities will be identified. However, this service lowers the risk and potential liability of the client while also protecting the safety of our field exploration crew. We will coordinate our exploration locations around marked utilities and utilities pointed out to us by the owner/client. However, we will not be responsible for any utilities not marked or not pointed out to us by the landowner or client. Site Access Based on our review of available aerial photographs, the site appears to be accessible to a truck-mounted or ATV-mounted drilling rig. Regarding site access, we have made the following assumptions: EXHIBIT A Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F • No special permits or work outside of normal working hours will be required. • Landowner notification will be provided by the client. ECS will work with the project team in providing site access diagrams for the drill rig as needed, but actual coordination with landowners to obtain access permission will be provided by the client. Field Exploration ECS proposes to perform the following in general accordance with the local standards and practices listed: a. Field locate the test locations using a handheld GPS unit and available plans. Elevations will be interpolated from the plans provided or referenced from published topographical maps. b. Obtain a public utility locate ticket for location of underground lines. See further information in the Utility Clearance section above. c. Mobilize a truck-mounted or ATV mounted drilling rig to the site. d. We propose to perform two (2) borings which will be drilled within the proposed pavilion area to depths about 15 to 25 feet below the existing grade. e. The soil test borings will be drilled to the proposed depths and locations given in the image and table below: BORING NO. PROPOSED STRUCTURE/SITE FEATURE PROPOSED BORING DEPTH (FEET) B-01 and B-02 Pavilion 1*15 feet + 1*25 feet Total 40 f. Measure the depth of groundwater within each exploration location at the time of drilling and upon completion of drilling. The explorations will be extended to the depths listed above or to mechanical refusal (shallow rock or other impenetrable obstructions), whichever occurs first. EXHIBIT A Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F Site Departure Conditions Upon completion of subsurface exploration, we will backfill each of the locations with the soil removed and mound the excess spoils back up over the test location. Some post drilling settlement of the boreholes should be expected and may require future maintenance to repair any settlement and prevent a tripping hazard. This maintenance is not included in our scope of services or fees. No other restoration will be provided. ECS will not be responsible for restoration of, but not limited to the following: grass, shrubs, trees, flower beds, or ruts caused by drilling operations. The client must communicate areas that must not be disturbed in advance of field operations. Typically, we will not provide site repairs beyond what is outlined above unless specifically contracted. Alternatively, we will remove excess spoils from job sites and dispose of them in an approved manner for a negotiated fee. Laboratory Testing Upon completion of field exploration operations, the samples will be returned to our laboratory for further identification, visual classification, and testing. Laboratory testing may include the following: -LABORATORY TEST Natural Moisture Content Gradation Analysis Atterberg Limits Unconfined Compressive Strength Overburden Swell Engineering Report Upon completion of the field exploration, laboratory testing, and engineering analyses, we will prepare a written engineering report that will include: a. A review of published soils mapping and/or geologic information. b. Observations from our site reconnaissance and field personnel, including current site conditions, surface drainage features, topographic conditions, and/or available satellite imagery. c. A description of the field exploration and laboratory tests performed. d. A site location diagram and a field exploration diagram. e. Logs of the soil borings in general accordance with industry standard practices for geotechnical engineering. Elevations will be interpolated from civil drawings or referenced from topographic information that you supply. f. Laboratory tests plotted on the boring logs and tabulated on separate test report pages. g. Discussion of the subsurface materials encountered along with groundwater conditions observed. h. Subsurface cross sections that graphically represent the general subsurface conditions. i. Recommendations for appropriate foundation systems and their allowable design values as well as estimates of predicted foundation settlement. j. Recommendations for slab-on-grade subgrade improvements to reduce active clay soil movements to 1 inch. k. Evaluation of the on-site soil characteristics and a discussion of their suitability for reuse as engineered fill to support grade slabs and pavements. We will also include compaction recommendations and suitable material guidelines. l. Recommendations for seismic site classification according to the International Building Code (IBC). EXHIBIT A Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F FEE ECS will provide the services outlined in this scope and fee for a lump sum fee of $ 9,500.00, plus any optional services authorized. Our fee assumes that the site is accessible based upon the information outlined above. If additional services are requested or required based on differing site conditions, we will contact you for verbal and written authorization to proceed with the additional services. SCHEDULE Our ability to access the site and perform the field exploration may be impacted by precipitation, excessive temperatures, or other atmospheric conditions. Field exploration will be performed during normal business hours Monday through Friday. If work needs to be performed at night or on weekends, there will be an additional fee. We anticipate the following project schedule: TASK APPROXIMATE SCHEDULE Mobilization 1-2 weeks Field Exploration 1 day Laboratory Testing 1 week Engineering Report 1-2 week Total 4-6 weeks If there is a specific due date for the report, please let us know. Verbal comments on findings can be provided within 7 days of completion of the boring, if requested. CLOSING Our insurance carrier requires that we receive written authorization prior to initiation of work and a signed contract prior to the release of any work product. This letter is the agreement for our services. Your acceptance of this scope and fee may be indicated by signing and returning a copy of this document to us. We are pleased to have this opportunity to offer our services and look forward to working with you on the project. We are pleased to have this opportunity to offer our services and look forward to working with you on the project. Respectfully submitted, ECS SOUTHWEST, LLP Ankita Khadka Ishtiaque Hossain, PhD, P.E. Geotechnical Staff Project Manager I Vice President, Office Manager AKhadka1@ecslimited.com ihossain@ecslimited.com Enclosures: Scope and Fee Acceptance Sheet EXHIBIT A Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F SCOPE AND FEE ACCEPTANCE Identification No.: 63:4783-GP(Rev-1) Scope of Work: Subsurface Exploration and Geotechnical Engineering Services Project: Bowling Green Park Pavilion and Trail Location: NEC of Bowling Green St. and Auburn Dr., Denton, Denton County, Texas Base Services: $ 9,500.00 Client Signature: Date: Printed Name: Title: Please complete this page and return one copy of this document to ECS to indicate acceptance of this document and to initiate work on the above-referenced project. BILLING INFORMATION (please print or type) Contact Person: Telephone No. of Contact Person: Email of Contact Person: Party Responsible for Payment: Company Name: Billing Address: Telephone Number: Accounts Payable Email Address: Client Project/Account Number: Special Conditions for Invoices: ECS offers a full array of services to assist you with all phases of your project, including but not limited to: - Phase I, II and III Environmental Site Assessments - Wetlands Delineations - Asbestos/Lead Paint Services Indoor Air Quality/Mold Services - Natural Resources - Groundwater Remediation - Third Party Mechanical, Electrical, Plumbing Inspections Services - Construction Materials Testing and Special Inspections - LEED® Consulting Services - Geo-Structural Design - Building Envelope, Roofing, and Waterproofing Consultation - Specialty Materials and Forensics Testing - Monitoring Services - Pre- and Post-Construction Condition Assessments EXHIBIT A Docusign Envelope ID: 75CE3061-2B31-8E92-81AF-80912058680F Erica Garcia 8/12/2026 Senior Buyer Certificate Of Completion Envelope Id: 75CE3061-2B31-8E92-81AF-80912058680F Status: Completed Subject: ***Purchasing Approval*** 8991-001- Bowling Green Park Material Testing Amendment 1 Source Envelope: Document Pages: 10 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Erica Garcia AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 erica.garcia@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 8/10/2026 9:15:52 AM Holder: Erica Garcia erica.garcia@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Erica Garcia erica.garcia@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 8/10/2026 9:21:46 AM Viewed: 8/10/2026 9:21:57 AM Signed: 8/10/2026 9:22:19 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/10/2026 9:22:20 AM Viewed: 8/10/2026 9:29:21 AM Signed: 8/10/2026 9:37:33 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Leah Bush leah.bush@cityofdenton.com Assistant City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/10/2026 9:37:35 AM Viewed: 8/12/2026 10:09:29 AM Signed: 8/12/2026 10:17:32 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Ishtiaque Hossain IHossain@ecslimited.com VP, Office Manager Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 68.113.213.66 Sent: 8/12/2026 10:17:34 AM Viewed: 8/12/2026 10:19:06 AM Signed: 8/12/2026 10:19:06 AM Electronic Record and Signature Disclosure: Accepted: 8/12/2026 10:18:34 AM ID: 7b0dfbe9-bcca-40b5-bd6b-c7c1955f8236 Signer Events Signature Timestamp Allison Wing Allison.Wing@cityofdenton.com Interim Director Parks and Recreation Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/12/2026 10:19:08 AM Viewed: 8/12/2026 10:22:47 AM Signed: 8/12/2026 10:23:00 AM Electronic Record and Signature Disclosure: Accepted: 8/12/2026 10:22:47 AM ID: bab875c7-9929-41f1-8c93-62fcc8b7429c Erica Garcia erica.garcia@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/12/2026 10:23:02 AM Viewed: 8/12/2026 3:48:08 PM Signed: 8/12/2026 3:48:37 PM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 8/12/2026 3:48:39 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Monica Martin monica.martin@cityofdenton.com Program Area Manager-Aquatics City of Denton Security Level: Email, Account Authentication (None) Sent: 8/12/2026 3:48:40 PM Electronic Record and Signature Disclosure: Accepted: 7/14/2026 9:51:25 AM ID: e412c9f3-a570-428a-80ba-cde90e1f0a3d Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/10/2026 9:21:46 AM Certified Delivered Security Checked 8/12/2026 3:48:08 PM Signing Complete Security Checked 8/12/2026 3:48:37 PM Envelope 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