HomeMy WebLinkAbout8213-001 - Formal Amendment 2 Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
8213-001
Erica Garcia
Not Applicable
FILE
Clear Creek Interceptor Amendment 2
AUGUST 18, 2026
N/A
26-1226
8213-001 PSA – Amendment #2 Page 1 of 2
THE STATE OF TEXAS §
§
COUNTY OF DENTON §
SECOND AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND KIMLEY-HORN AND ASSOCIATES INC.
PSA 8213-001
THIS SECOND AMENDMENT TO CONTRACT 8213-001 (“Amendment”) by
and between the City of Denton, Texas (“City”) and Kimley-Horn and Associates, Inc.
(“Engineer”); to that certain contract executed on June 4, 2024, in the original not-to-
exceed amount of $1,259,400 (the “Original Agreement”); amended on December 17,
2024, in the additional amount of $1,590,800 aggregating a not-to-exceed amount of
$2,850,200 (the “First Amendment”); (collectively, the Original Agreement, and the First
Amendment are the “Agreement”) for services related to Clear Creek Interceptor.
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $1,330,400 with this Amendment for an aggregate not-to-exceed
amount of $4,180,600; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Clear Creek Interceptor, are hereby authorized to be performed by Engineer.
For and in consideration of the additional services to be performed by Engineer, the
City agrees to pay, based on the cost estimate detail attached as Exhibit “A” a total
fee, including reimbursement for non-labor expenses an amount not to exceed
$1,330,400.
2. This Amendment modifies the Agreement amount to provide an additional
$1,330,400 for the additional services with a revised aggregate not to exceed total
of $4,180,600.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
8213-001 PSA – Amendment #2 Page 2 of 2
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“Engineer”
KIMLEY-HORN AND ASSOCIATES
INC.
By: ______________________________
AUTHORIZED SIGNATURE, TITLE
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
By:
_________________________________
“CITY”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By: _______________________________
ATTEST:
, CITY SECRETARY
By:
_________________________________
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Associate
Director of Capital Projects
Capital Projects
Seth Garcia
08/18/2026
KRISTI FOGLE, INTERIM
Amendment No. 2
Clear Creek Interceptor April 6, 2026
1 of 9
AMENDMENT NO. 2 TO PROFESSIONAL SERVICES AGREEMENT
ADDITIONAL SERVICES
Professional Services Agreement:
CLEAR CREEK INTERCEPTOR
Amendment Scope of Services
This is Amendment Number 02 to the Professional Service Agreement (8213-001) between
Kimley-Horn and Associates, Inc. (ENGINEER) and the City of Denton (City) executed on June
5, 2024
Scope of Services
The Clear Creek Basin continues to see a high volume of development interest and there is now an
ability to abandon up to six (6) existing lift stations with additional sewer branch lines. These
projects are identified on the City’s wastewater master plan (WWMP) as project 27, 30 and 43,
and comprise of generally 6,100-feet 6,120-feet, 7,613-feet. This amendment also includes
additional design and easements needs that have arisen on the original Clear Creek project, and
also includes construction phase services. In order to provide wastewater service to this growing
area of the City, there is a need to continue with additional engineering design, easement
acquisition services. The CITY has requested that the ENGINEER perform the following
additional services:
Task 1 – DESIGN MANAGEMENT
A.Project Management
1.Develop project communication plan.
a.Prepare and e-mail progress reports to the project team once a month to be
included with invoices. 12 additional months is assumed.
b.Prepare project schedule and provide schedule updates if the schedule changes.
2.Sub-consultant Agreement Preparation
a.Prepare and execute up to three additional (3) subconsultant amendments/
agreements.
Task 3 – TOPOGRAPHIC SURVEY
A.Design Survey
1.Design Survey
a.Provide additional topographic survey for an additional 20,000 feet on the
City owned property.
Exhibit ADocusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Amendment No. 2
Clear Creek Interceptor April 6, 2026
2 of 9
Task 4 – NATIONWIDE PERMITTING
1.Perform additional services to delineate the watershed and provide a no-notifying
USACE NWP 58 for the proposed additional alignments, and as per previous
scoped items.
Task 5 – ARCHEOLOGICAL SERVICES
A Phase I intensive pedestrian archeological survey of the proposed project limits to identify
cultural resources in the project area and to make recommendations based upon their significance
with regard to eligibility for listing on the National Register of Historic Places (NRHP) and
designation as a Texas State Antiquities Landmark (SAL). In the event that a recommendation for
NRHP or SAL eligibility cannot be made for a site found during the Phase I survey, Phase II
testing may be recommended and subsequently required by the Texas Historical Commission
(THC), if the stie cannot be avoided.
This task includes the areas on Parcel 5, 6, and 7 that were not able to be accessed. These parcels
may not be able t be accessed until the corridor is established,
This scope does not include any Phase II testing or Phase III mitigation tasks. The Phase I survey
will include the following tasks:
A.Desktop Cultural Resources Evaluation:
1.Compile information from publicly available records/databases
2.Produce a letter report detailing the results of the records search and presents a review
of the natural environment and cultural history of the project area, along with
conclusions and recommendations of our findings.
B.Phase I Intensive Pedestrian Survey:
1.Perform shovel testing every 100 meters along the entire route.
2.In floodplain settings, excavate trenches a maximum of every 200 meters to test for
deeply buried cultural resources.
3.Survey standards will meet the minimum requirements adopted by the THC (Council of
Texas Archeologists 2020).
4.If archeological sites are found during the survey, they will be recorded.
C.Technical Report
1.Report will be prepared meeting the standards of the THC (Council of Texas
Archeologists 2018) and presents a review of the natural environment and cultural
history of the project area, research design and methodology, and the results of field
investigations, as well as conclusions and recommendations of findings.
D.Curation
1.Records and collected artifacts must be curated in perpetuity with an approved
curatorial facility, in order to fulfill requirements in the Texas Antiquities Permit
(TAP). A representative of the City must sign the required curatorial paperwork.
Though curation cannot be completed until the THC has approved the report, this task
will not prevent the City from proceeding with construction of the project. If any
Exhibit A
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Amendment No. 2
Clear Creek Interceptor April 6, 2026
3 of 9
artifacts are collected on private land, they will be returned to the landowner at their
request.
E.Deliverables:
1.Desktop Cultural Resources Evaluation in digital .PDF format.
2.Cultural Resources THC Application in digital .PDF format.
3.Cultural Resources Technical Report in digital .PDF format.
Task 6 – ESA Field Assessments and Tree Survey
1.Perform additional ESA delineation for the selected alignments as per previous
scoped items.
Task 8 – EASEMENT PREPARATION
A.Separate Instrument Easement Descriptions
a.Prepare an additional Twenty (30) permanent easement documents
b. Prepare and additional Thirty-Five (25) temporary construction and/or access
easements are assumed to provide access or lay-down/storage areas to construct the
proposed interceptor.
Task 10 – GAS PIPELINE ENCROACHMENTS
A.LONO Exhibits
1.Prepare plan and profile sheets indicating proposed gas pipeline crossings with
proposed interceptor to obtain letters of no objection (LONOs) for up to three (3) gas
pipeline crossings. The following crossings are assumed to be required:
a.Atmos Energy (2 Crossings)
b.Lone Star Gas (1 Crossing)
2. Respond to up to two rounds of comments on submittals.
B.Deliverables
1.LONO drawings in digital .PDF format.
C.Meetings
Up to four (4) meetings/calls with pipeline owners.
Task 11 – PRELIMINARY DESIGN
A.Preliminary Sewer Design
1.Geotechnical Engineering
a.Perform additional 10 geotechnical bores
2.Subsurface Utility Engineering (SUE)
Exhibit A
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Amendment No. 2
Clear Creek Interceptor April 6, 2026
4 of 9
a.Level A investigation of existing water line connection point, and
potential crossing utilities. The Level A investigation shall consist of
performing up to five (5) level A testholes or “locates” of existing
utilities. The Level A investigation will be conducted in accordance with
ASCE publication CI/ASCE 38-02 and include the location of said utility
in three dimensions obtained through non-destructive geophysical
methods.
b.Level B investigation to be performed for existing developments
c.Level C/D for the entire corridor.
3.Preliminary Sanitary Sewer Line Design
a.Preliminary plan and profile drawings preparation for approximately
20,000 linear feet of 8-inch through 15-inch gravity sanitary sewer line.
B.Deliverables
1.Preliminary design submittal (60%)
a.Submit four (4) copies to City for review and comment.
b.Submittal shall include the following:
a)Preliminary design plans (22”x34”)
b)Preliminary technical specifications (table of contents)
c)Geotech report
d)Opinion of probable construction cost
c.Submit to TCEQ for review
d.Submit to Denton County for review
2.Meetings
a.Attend one (1) meeting with City to kick-off preliminary design.
b.Attend one (1) meeting with City to present and review the preliminary
design submittal
Task 12 – FINAL DESIGN
A.Final Sanitary Sewer Design
1.Incorporate the preliminary design submittal review comments (one (1) round of
comments is anticipated in proposed effort).
2.Prepare updated opinion of probable construction cost.
a.The ENGINEER has no control over the cost of labor, materials,
equipment, or over the Contractor’s methods of determining prices or over
competitive bidding or market conditions. Opinions of probable costs
provided herein are based on the information known to ENGINEER at
this time and represent only the ENGINEER’s judgment as a design
professional familiar with the construction industry. The ENGINEER
Exhibit ADocusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Amendment No. 2
Clear Creek Interceptor April 6, 2026
5 of 9
cannot and does not guarantee that proposals, bids, or actual construction
costs will not vary from its opinions of probable costs.
3.Incorporate franchise utility investigation information
4.Incorporate details and technical specifications.
5.Prepare surface repair sheets and details as necessary.
6.Prepare Project Manual using City Standard Construction Contract Documents.
B.Deliverables:
1.Final Design Submittal (95%)
a.Submit four (4) copies to the City for review and comment.
b.Submittal shall include the following:
i.Final design drawings
ii.Final design project manual
iii.Opinion of probable construction cost
C.Meetings
1.One (1) meeting with City to review Final Design Submittal.
Task 13 – BID PHASE SERVICES
A.Bid Phase Services
1.Provide electronic bid documents to the City purchasing department for one
separate additional bidding phase.
2.Provide the Notice to Bidders to the City for publication. The City will be
responsible for publication of the notice. The City will be responsible for
distribution of the bidding documents to prospective contractors, suppliers and
plan rooms.
3.The following assistance will be provided to the City during the bidding phase:
a.Preparation of addenda and delivery to City for distribution to plans
holders.
b.Responses to questions submitted by plans holders.
c.Attend bid opening facilitated by City.
d.Preparation of bid tabulation.
e.Preparation of recommendation of award letter.
4.Conformance plans and specifications
a.Based on potential questions and addenda from the bidding phase, prepare
conformance set of plans and specifications to be used during
construction.
i.Provide up to four (4) sets to City for execution.
Exhibit A
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Amendment No. 2
Clear Creek Interceptor April 6, 2026
6 of 9
Task 14 – EASEMENT ACQUISTION SERVICES
A.Easement Acquisition Services
1.ENGINEER’s Real Estate Agent shall provide services previously authorized for up to
nine (9) more parcels.
Task 15– CONSTRUCTION PHASE SERVICES
A.Construction Phase Services
1.Pre-Construction Conference
a.Prepare for and attend a pre-construction conference prior to
commencement of Work at the Site
2.Site Visits
a.Visit the construction site up to twenty-four (24) times during
construction to perform construction observation. 24 months construction
time is assumed.
b.Site Visits are not intended to be exhaustive or to extend to every aspect
of Contractor’s work in progress. Observations are to be limited to spot
checking, selective measurement, and similar methods of general
observation of the Work based on ENGINEER’s exercise of professional
judgement.
c.Based on information obtained during site visits, ENGINEER will
determine if Contractor’s work is generally proceeding in accordance with
the Contract Documents, and ENGINEER will keep CITY informed of
the general progress of the work.
d.Hold monthly meetings with the contractor, either on site or off site for up
to twenty-four (24) meetings.
3.Recommendations with Respect to Defective Work
a.Provide recommendations to City that Contractor’s work be disapproved
and rejected while it is in progress if, on the basis of site visit evaluations,
ENGINEER believes such work will not produce a completed Project that
conforms generally to Contract Documents or that it will prejudice the
integrity of the design concept of the completed Project as a functioning
whole as indicated in the Contract Documents. Notwithstanding the
foregoing, the City reserves the right to disapprove or reject Contractor’s
work without a recommendation from the ENGINEER.
4.Clarifications and Interpretations
a.Issue necessary clarifications and interpretations of the Contract
Documents to City as appropriate to the orderly completion of
Contractor’s work. Such clarifications and interpretations will be
consistent with the intent of the Contract Documents. Field orders
Exhibit ADocusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Amendment No. 2
Clear Creek Interceptor April 6, 2026
7 of 9
authorizing variations from the requirements of the Contract Documents
will be made by City.
5.Change Orders
a.Recommend change orders to City, as appropriate.
b.Review and make recommendations related to Change Orders submitted
or proposed by the Contractor.
6.Shop Drawings and Samples
a.Review and approve or take other appropriate action in respect to Shop
Drawings and Samples and other data which Contractor is required to
submit, but only for conformance with the information given in the
Contract Documents and compatibility with the design concept of the
completed Project as a functioning whole as indicated in the Contract
Documents. Such review and approvals or other action will not extend to
means, methods, techniques, equipment choice and usage, sequences,
schedules, or procedures of construction or to related safety precautions
and programs. Assumes up to thirty (30) shop drawings.
7.Substitutes and “or-equal”
a.Evaluate and determine the acceptability of substitute or “or-equal”
materials and equipment proposed by Contractor in accordance with the
Contract Documents, but subject to the provisions of applicable standards
of state or local government entities.
b.Provide recommendations to City
8.Inspections and Tests
a.Review certificates of inspections and tests within ENGINEER’s area of
responsibility for the purpose of determining that the results certified
indicate compliance with the Contract Documents and will not constitute
an independent evaluation that the content or procedures of such
inspections, tests, or approvals comply with the requirements of the
Contract Documents. ENGINER will be entitled to rely on the results of
such tests and facts being certified. The scope of services assumes the
pumps and motors will go through a non-witnessed factory test. Attending
testing will be considered additional services.
9.Disagreements between City and Contractor
a.As necessary, ENGINEER will, with reasonable promptness, render initial
written decision on all claims of City and Contractor relating to the
acceptability of Contractor’s work or the interpretation of the
requirements of the Contract Documents pertaining to the progress of the
Contractor’s work. In rendering such decisions, ENGINEER will be fair
and not show partiality to City or Contractor and will not be liable in
connection with any decision rendered in good faith in such capacity. The
initial decision of the ENGINEER shall be required as a condition
precedent to mediation or litigation of any claim arising prior to the date
final payment is due to the Contractor, unless thirty (30) days have passed
after a claim has been referred to the ENGINEER with no decision having
been rendered.
Exhibit A
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Amendment No. 2
Clear Creek Interceptor April 6, 2026
8 of 9
10.Final Walkthrough and Punchlist Preparation
a.Attend final walkthrough with Contractor and City to determine if the
completed work of Contractor is generally in accordance with the
Contract Documents.
i.Limitation of Responsibilities: The ENGINEER will not be
responsible for the acts or omissions of any Contractor, or of
any of their subcontractors, suppliers, or of any other individual
entity performing or furnishing the work. ENGINEER will not
have the authority or responsibility to stop the work of any
Contractor.
b.Compile punch list from information gathered during final walkthrough
with City and Contractor.
Task 16 – RECORD DRAWINGS
A.Record Drawings
1.Obtain and review comments and field changes on the construction plans from
City and Contractor.
2.Prepare record drawings based on comments and field changes. The ENGINEER
will not be providing resident engineering services and will not be observing on a
full-time basis, and will therefore not seal the record drawings. The record
drawings will be provided in the following format:
a.(1) Mylar hardcopy full-size (22”x34”)
b.PDF electronic copy
SCHEDULE
At a mutually agreed upon date.
Exhibit A
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
Amendment No. 2
Clear Creek Interceptor April 6, 2026
9 of 9
Compensation
The additional services described above will be accommodated by increasing the lump sum
contract amount by $1,330,400. The following table summarizes the revised contract amount:
Task Original
Contract
Amendment
No. 1
Amendment
No. 2
Revised
Contract
Task 1 – Design Management $33,900 $66,000 $26,900 $126,800
Task 2 – Alignment Study $336,000 $0 $0 $336,000
Task 3 – Topographic Survey $319,200 $18,100 $146,100 $483,400
Task 4 – Nationwide Permitting $40,100 $0 $23,000 $63,100
Task 5 – Archeological Services $191,200 $0 $124,400 $315,600
Task 6 –ESA Field Assessments and Tree Survey $99,800 $0 $50,000 $149,800
Task 7 – Alignment Revisions $73,300 $0 $0 $73,300
Task 8 – Easement Preparation $60,900 $0 $60,000 $120,900
Task 9 – TxDOT RULIS $30,000 $0 $0 $30,000
Task 10 – Gas Line Encroachment $75,000 $0 $15,000 $90,000
Task 11 – Preliminary Design $0 $860,500 $326,100 $1,186,600
Task 12 – Final Design $0 $374,400 $149,400 $523,800
Task 13 – Bid Phase Services $0 $46,100 $25,100 $71,200
Task 14 – Easement Acquisition Services $0 $225,700 $153,300 $379,000
Task 15 – Construction Phase Services $0 $0 $209,900 $209,900
Task 16 – Record Drawings $0 $0 $21,200 $21,200
Totals:$1,259,400 $1,590,800 $1,330,400 $4,180,600
Duly executed by each party’s designated representative to be effective on the date subscribed by the CITY.
BY:
CITY OF DENTON, TEXAS
BY:
ENGINEER
Title:______________________
Date:_______________________
Kimley-Horn and Associates, Inc
Title: Chris Igo, Associate .
Date:_____04/06/2026______________
Exhibit A
Docusign Envelope ID: 53826F97-E5AF-8836-80DA-5BA444549C82
08/18/2026
Interim City Manager
Certificate Of Completion
Envelope Id: 53826F97-E5AF-8836-80DA-5BA444549C82 Status: Completed
Subject: Please DocuSign: City Council Contract 8213-001 Clear Creek Interceptor Amendment 2
Source Envelope:
Document Pages: 12 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
7/2/2026 8:32:18 AM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 7/2/2026 8:37:18 AM
Viewed: 7/2/2026 8:37:26 AM
Signed: 7/2/2026 8:37:55 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 7/2/2026 8:37:57 AM
Viewed: 7/2/2026 10:46:59 AM
Signed: 7/2/2026 10:47:23 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Leah Bush
leah.bush@cityofdenton.com
Assistant City Attorney
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 7/2/2026 10:47:25 AM
Viewed: 7/6/2026 9:06:42 AM
Signed: 7/6/2026 9:14:15 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Chris Igo
chris.igo@kimley-horn.com
Associate
Security Level: Email, Account Authentication
(None)Signature Adoption: Uploaded Signature Image
Using IP Address: 141.193.204.164
Signed using mobile
Sent: 7/6/2026 9:14:17 AM
Resent: 7/14/2026 9:33:29 AM
Viewed: 7/16/2026 10:41:35 AM
Signed: 7/16/2026 10:42:12 AM
Electronic Record and Signature Disclosure:
Accepted: 7/16/2026 10:41:35 AM
ID: 2e16de48-f239-4d3f-b026-7c72c97e843d
Signer Events Signature Timestamp
Seth Garcia
seth.garcia@cityofdenton.com
Director of Capital Projects
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 7/16/2026 10:42:14 AM
Viewed: 7/16/2026 10:56:08 AM
Signed: 7/16/2026 10:56:45 AM
Electronic Record and Signature Disclosure:
Accepted: 7/16/2026 10:56:08 AM
ID: 0650c90e-2462-412b-8a2e-039b60b7979f
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 7/16/2026 10:56:48 AM
Viewed: 8/19/2026 8:11:39 AM
Signed: 8/19/2026 8:12:06 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Cassey Ogden
Cassey.Ogden@cityofdenton.com
Interim City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 8/19/2026 8:12:08 AM
Viewed: 8/19/2026 8:16:33 AM
Signed: 8/19/2026 8:16:42 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Kristi Fogle
kristi.fogle@cityofdenton.com
Chief of Staff
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 8/19/2026 8:16:44 AM
Viewed: 8/19/2026 8:34:10 AM
Signed: 8/19/2026 8:34:36 AM
Electronic Record and Signature Disclosure:
Accepted: 8/19/2026 8:34:10 AM
ID: a47f574b-9b80-4942-abac-dec0b4915bf5
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Intermediary Delivery Events Status Timestamp
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Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/2/2026 8:37:57 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 7/16/2026 10:56:47 AM
Viewed: 7/20/2026 3:03:40 PM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 8/19/2026 8:34:37 AM
Electronic Record and Signature Disclosure:
Not Offered via Docusign
Shawn Messick
shawn.messick@cityofdenton.com
Construction Project Manager
Security Level: Email, Account Authentication
(None)
Sent: 8/19/2026 8:34:38 AM
Electronic Record and Signature Disclosure:
Accepted: 8/13/2026 2:44:59 PM
ID: 3c930d0e-9988-46e0-ae7b-f2ce89a55fea
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Signing Complete Security Checked 8/19/2026 8:34:36 AM
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Electronic Record and Signature Disclosure
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providing to you such notices and disclosures electronically through your DocuSign, Inc.
(DocuSign) Express user account. Please read the information below carefully and thoroughly,
and if you can access this information electronically to your satisfaction and agree to these terms
and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of
this document.
Getting paper copies
At any time, you may request from us a paper copy of any record provided or made available
electronically to you by us. For such copies, as long as you are an authorized user of the
DocuSign system you will have the ability to download and print any documents we send to you
through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper copies of
any such documents from our office to you, you will be charged a $0.00 per-page fee. You may
request delivery of such paper copies from us by following the procedure described below.
Withdrawing your consent
If you decide to receive notices and disclosures from us electronically, you may at any time
change your mind and tell us that thereafter you want to receive required notices and disclosures
only in paper format. How you must inform us of your decision to receive future notices and
disclosure in paper format and withdraw your consent to receive notices and disclosures
electronically is described below.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format, it will slow the
speed at which we can complete certain steps in transactions with you and delivering services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures. To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign Express user account to receive required notices and consents electronically from us
or to sign electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures,
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you. To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us. Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process, please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Chris Igo, Seth Garcia, Kristi Fogle, Shawn Messick
How to contact City of Denton:
You may contact us to let us know of your changes as to how we may contact you electronically,
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows:
To contact us by email send messages to: purchasing@cityofdenton.com
To advise City of Denton of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com
and in the body of such request you must state: your previous e-mail address, your new e-mail
address. We do not require any other information from you to change your email address..
In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper copies from City of Denton
To request delivery from us of paper copies of the notices and disclosures previously provided
by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in
the body of such request you must state your e-mail address, full name, US Postal address, and
telephone number. We will bill you for any fees at that time, if any.
To withdraw your consent with City of Denton
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may:
i. decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you
must state your e-mail, full name, IS Postal Address, telephone number, and account
number. We do not need any other information from you to withdraw consent.. The
consequences of your withdrawing consent for online documents will be that transactions
may take a longer time to process..
Required hardware and software
Operating Systems: Windows2000? or WindowsXP?
Browsers (for SENDERS): Internet Explorer 6.0? or above
Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email: Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings:
•Allow per session cookies
•Users accessing the internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent.
Acknowledging your access and consent to receive materials electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please verify that you
were able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to
e-mail this disclosure and consent to an address where you will be able to print on paper or
save it for your future reference and access. Further, if you consent to receiving notices and
disclosures exclusively in electronic format on the terms and conditions described above,
please let us know by clicking the 'I agree' button below.
By checking the 'I Agree' box, I confirm that:
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it, for future reference and access; and
• Until or unless I notify City of Denton as described above, I consent to receive from
exclusively through electronic means all notices, disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by City of Denton during the course of my relationship with you.