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HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet Amendment 2City of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: August 18, 2026 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the approval of a second amendment to a Professional Services Agreement between the City of Denton and Kimley-Horn and Associates, Inc., amending the contract approved by City Council on June 4, 2024, in the not-to-exceed amount of $1,259,400.00; amended by Amendment 1 approved by the City Manager; said second amendment to provide an extended scope including alignments study of branch sanitary sewer lines, easement acquisition for the added sewer line branches, and additional full plan set and services for the added branch lines for the Clear Creek Interceptor project for the Wastewater Department; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8213- 001 – providing for an additional second amendment expenditure amount not-to-exceed $1,330,400.00, with the total contract amount not-to-exceed $4,180,600.00). The Public Utilities Board recommends approval (4 - 0). STRATEGIC ALIGNMENT This action supports Key Focus Area: Enhance Infrastructure and Mobility. INFORMATION/BACKGROUND The original contract was established for engineering services focused on the conceptual design and due diligence for "a major wastewater interceptor in the near future in the Clear Creek Basin." Per the City of Denton Wastewater Master Plan, the project involved designing approximately 7.5 miles of 27-inch to 42- inch sanitary sewer pipeline. This pipeline will begin at the future Clear Creek Water Reclamation Plant Site (located approximately 5,500 feet north of the Hartlee Field Road and Collins Street intersection), extend westward along Clear Creek to the Milam Creek confluence, and connect to the influent gravity piping at the Ganzer Road Lift Station (at the southeast corner of Ganzer Road and IH-35), which is currently under design. The initial scope of services includes Design Management, Alignment Study, Topographic Survey, Nationwide Permitting, Archaeological Services, ESA Field Assessments, Tree Survey, Alignment Revisions, Easement Preparation, TxDOT RULIS, and Gas Pipeline Encroachments. The first amendment addressed the high development interest within the Clear Creek Basin and the pressing need for expanded wastewater services to support the area's rapid growth. To meet this increased demand, the amendment provides for the continuation of comprehensive engineering design and easement acquisition services, positioning the city to move forward with constructing the Clear Creek Interceptor. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com The revised scope adds essential tasks: Preliminary Design, Final Design, Bid Phase Services, and Easement Acquisition Services. These additions ensure all phases from planning through construction are covered, facilitating efficient progress on this critical infrastructure project. This amendment to the scope of work addresses the high development interest and the ability to abandon up to six (6) existing lift stations with the additional sewer branch lines. These projects are identified on the City’s wastewater master plan (WWMP) as project 27, 30, and 43, and comprise generally 6,100 feet, 6,120 feet, and 7,613 feet, respectively. This amendment also includes additional design and easements that have arisen on the original Clear Creek project and includes construction phase services. This amendment provides for the continuation of comprehensive engineering design and easement acquisition services, positioning the city to move forward with constructing the Clear Creek Interceptor. The revised scope adds essential tasks: Preliminary Design, Final Design, Bid Phase Services, and Easement Acquisition Services. These additions ensure all phases from planning through construction are covered, facilitating efficient progress on this critical infrastructure project. Request for Qualifications for an engineering services list for various water and wastewater utilities projects for the Water Utilities Department was solicited using the City’s formal solicitation process. City Council approved a pre-qualified list of professional service firms on March 5, 2024 (Ordinance 24-390). PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On March 5, 2024, City Council approved RFQ 8213 for a prequalified list of firms for engineering services for various water and wastewater utilities projects for the Water Utilities Department (Ordinance 24-390). On June 4, 2024, City Council approved a contract with Kimley-Horn and Associates, Inc., in the not-to- exceed amount of $1,259,400 (Ordinance 24-1076). On December 17, 2024, City Council approved Amendment No. 1 with Kimley-Horn and Associates, Inc., in the not-to-exceed amount of $1,590,800, for a total not-to-exceed amount of $2,850,200 (Ordinance 24- 2410). On August 10, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for consideration. RECOMMENDATION Award Amendment No. 2 with Kimley-Horn and Associates, Inc., to provide an extended scope including alignments study of branch sanitary sewer lines, easement acquisition for the added sewer line branches, and additional full plan set and services for the added branch lines for the Clear Creek Interceptor project for the Wastewater Department, in a not-to-exceed amount of $1,330,400, for a total amended contract amount of $4,180,600. PRINCIPAL PLACE OF BUSINESS Kimley-Horn and Associates, Inc. Fort Worth, TX SUSTAINABILITY MEASURES The contract will help the City of Denton in the full engineering design and easement acquisition necessary to permit the City to begin construction of the Clear Creek Interceptor. The new additional infrastructure will increase wastewater capacity throughout the Northern part of the City. The facilities are essential to the safe treatment and discharge of effluent to the sensitive accepting streams. ESTIMATED SCHEDULE OF PROJECT This amendment will be started upon approval, with preliminary plans being submitted in October 2025, and final plans coming in October 2026. FISCAL INFORMATION These services will be funded from the 5-year Capital Improvement Program, account 640516545.1360.20100. Purchase Order #207401 will be revised to include the second amendment amount of $1,330,400. The total amount of this contract is $4,180,600. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Original Ordinance, Contract, Ordinance, and Amendment 1 Exhibit 3: Ordinance and Amendment 2 Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Shawn Messick, 940-349-8390. Legal point of contact: Leah Bush at 940-349-8333.