HomeMy WebLinkAboutScope of WorkIFB #9059
IFB # 9059
Scope of Work
Polymer Insulators
A. PURPOSE
The City of Denton is providing information that will allow prospective suppliers to prepare
submissions to supply of Electric Utility Polymer Insulators. The products will be received and
distributed through a centralized distribution center located at 901B Texas Street, Denton, TX
76209. Orders will be placed as needed over the contract term.
B. SUBMISSIONS
Submissions shall follow the instructions listed in the solicitation with supporting documentation
as required. Additional information clarifying the supplier’s product may be attached to their
submission. Pricing shall include all costs to deliver goods as specified in this specification. Any
special fees or commissions, and all freight for delivery to the City of Denton Warehouse and
unloading costs must be included in the quoted price. Item pricing shall be mutually exclusive,
thus the City of Denton reserves the right to choose the best valued item from different vendors.
C. QUALITY CONTROL
The manufacturer shall be responsible for the quality control of the manufacturing processes to
assure that all requirements of these specifications are met. However, the City reserves the right
to observe, to inspect and to require additional quality control investigations, either by its personnel
or an independently employed quality control investigator, at any or all stages of fabrication at the
manufacturer’s facilities. Failure to adequately maintain fabrication and quality of fabrication until
completion shall be grounds for cancellation of the order or any part thereof.
Field failure or field repairs required due to quality control failures or manufacturing procedures
shall be the responsibility of the manufacturer.
D. WRITTEN WARRANTY and GUARANTEES
Written guarantees shall include any limitations as to the nature of failure or time limitations. The
guarantee shall begin upon receipt of the accepted units, not on the date of manufacture.
Guarantees shall indicate whether or not it is made on a full replacement basis or a prorated basis
and if prorated then what are the terms. Manufacturer/supplier guarantees that the goods furnished
under this specification are of high quality and agrees to replace any goods found to be defective
during inspection, installation, or service for a minimum period of 12 months after unit is delivered
to Denton. All replacements by the manufacturer/supplier shall be free of charge F.O.B. at the
same delivery point called for in the original order. Replacements must be handled in a
professional and timely manner and in no case shall a replacement unit take longer than 60 days
to arrive in Denton after first being submitted for replacement.
Respondent guarantees that all products quoted and furnished under this agreement will be
accepted at any normally used United States approved repair and warranty shop should one be
available for the manufacturer’s product quoted. The City of Denton will not accept a
IFB #9059
manufacturer’s product that was rejected or substandard and then sold to a broker for either resale
or scrap that would not be fully warranted by the original manufacturer.
The respondent must be an approved distributor by the manufacturer of these products, and is
authorized to sell the products to the City of Denton. The respondent also guarantees that the City
will be represented by the Manufacturer, should an issue arise, and that all manufacturer’s
warranties will be in effect for the life of the contract.
E. SPECIAL DELIVERY REQUIREMENTS
Deliveries shall be made between 8:00 AM -3:00 PM Monday through Friday, excluding holidays
to City of Denton Distribution Center, 901B Texas Street, Denton, TX 76209. This location does
have a forklift and dock available for offloading.
F. ACCEPTABLE MANUFACTURERS
DME will only accept submissions from specific manufacturers listed in the approved
manufacturers list below.
1. Ohio Brass
2. MacLean Power Systems