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HomeMy WebLinkAbout9008 SOWRFQ #9008 Transmission Planning Services Scope of Work A: INTRODUCTION The City of Denton (City), a home-rule city of the State of Texas, is requesting submissions of qualifications for the purpose of selecting one firm with demonstrated experience in providing compliance studies, modeling, and other planning professional services for Denton Municipal Electric’s (DME) transmission and generation assets as required by regulatory agencies including Federal Energy Regulatory Commission (FERC), North American Electric Reliability Corporation (NERC), Texas Reliability Entity (TRE), and the Electric Reliability Council of Texas (ERCOT). Firms must submit information supporting experience and capabilities for all categories described in the Scope of Work section. Professional engineering services obtained under this contract are not expected to be involved in design of capital projects but may be called on to provide expertise for evaluation of problems discovered in compliance studies or provide other types of technical support related to transmission planning. An evaluation team will review all submissions for qualifications. It is the intent of the City of Denton to award a single contract for all services required. The contract will be for an initial one (1) year with four (4) one- year renewal periods. The firm shall have demonstrated experience providing the following services/functions:  Assembling annual Federal Energy Regulatory Commission (FERC) 715/Transmission Planning Study  Transmission system analysis and reliability project justification per ERCOT Planning Charter  Transmission project submission to ERCOT for Regional Planning Group (RPG) review, comments and approval  Submission of data/models associated with approved transmission projects to ERCOT  Technical Support & Representation in relation to the findings of the FERC 715 study in meetings with other Transmission Service Providers (TSPs)  Data Submissions for ERCOT Steady State Working Group (SSWG) transmission cases/models  Data Submissions for ERCOT System Protection Working Group (SPWG) current and future year cases  Data Submissions for ERCOT Dynamics Working Group (DWG) current and future year cases  Contingency Dataset validation and submissions to ERCOT  Data Dictionary Updates to ERCOT  Comprehensive transmission system modeling utilizing PSS/E and PowerWorld  Data Submissions for ERCOT Planning Geomagnetic Disturbance Task Force (PGDTF) The awarded Firm shall have the ability to provide all the categories of services in the list above. B: INSTRUCTIONS TO PROPOSERS The responses to this RFQ shall be submitted to the City of Denton in sealed submissions. 2 The submission of a proposal shall be deemed a representation and certification by the proposer that they:  Have carefully read and fully understand the information that was provided by the City to serve as the basis for submission of this proposal.  Have the capability to successfully undertake and complete all services/functions shown in the scope of work.  Represent that all information contained in the proposal is true and correct.  Did not, in any way, collude, conspire to agree, directly or indirectly, with any person, Firm, corporation or other Proposer in regard to the amount, terms or conditions of this proposal.  Acknowledge that the City has the right to make any inquiry it deems appropriate to substantiate or supplement information supplied by Proposer, and Proposer hereby grants the City permission to make these inquiries, and to provide any and all related documentation in a timely manner. C: RFQ SUBMISSION REQUIREMENTS The Firm shall submit the following:  Company overview  Proposed team experience and qualifications  List of the operational studies able to perform to identify safe and reliable methods of system operation and switching procedures.  List of references demonstrating experience in transmission planning, NERC 715 Filing, and ERCOT system modeling.  List of transmission modeling and assessment software D: SCOPE OF WORK The scope of work to be performed is as required to adhere to regulatory protocols, requirements, and standards from FERC, NERC, TRE, and ERCOT to develop annual transmission planning studies such as the FERC 715 study, perform modeling information on an weekly basis, coordinate transmission system changes with each ERCOT modeling group and other electric utilities, attend ERCOT working group meetings, and prepare additional studies as needed. 3 Below is a listing of the tasks the Firm shall complete for City approval of the project. This is not meant to be a complete listing but is provided to give the firm an understanding of the scope of services required: NERC TPL-001-4 Annual Planning/FERC 715 Filing Study o TO Entity Identification & Certification o Regional Power Flow Base Cases o Transmission Facility Maps & One-lines o Transmission Planning/Performance Criteria o Transmission Planning/Performance Assessment Guidelines o Annual Transmission Planning & Evaluation Transmission Project Evaluation, Validation, and ERCOT RPG Evaluation o Performing additional power flow evaluations to ensure justification of the project from an ERCOT planning criteria standpoint o Review the studies performed by neighboring utilities to ensure optimal system benefits from a DME standpoint and adequate justification for reliability projects o Develop ERCOT RPG submissions on behalf of DME to submit to ERCOT o Attend meetings as required for DME RPG submissions. o Development of TPIT submissions to ERCOT for approved projects o Development of Planning Model Change Request (PMCR) submissions for approved projects to ensure modeling into the future cases ERCOT Steady State Working Group (SSWG) Data Modeling and Submissions o Develop relevant category Planning Model Change Requests (PMCRs) associated with DME facilities o Submit PMCRs using MODWeb o Review each pass of the SSWG planning cases to ensure accurate representation of DME facilities o Participate in case building exercises at ERCOT on behalf of DME o Review/perform subsequent TPIT updates associated with the SSGW cases o Attend SSWG meetings on behalf of DME. ERCOT System Protection Working Group (SPWG) Data Modeling and Submissions o Ensure accurate representation of planned DME facilities in Current Year (CY) SPWG cases from a positive and zero sequence data standpoint o Ensure accurate representation of planned DME facilities in Future Year (FY) SPWG cases from a positive and zero sequence data standpoint o Ensure accurate representation of transmission upgrades/enhancements in the protection cases o Review each pass associated with the future year SPWG cases in terms of DME facilities o Attend SPWG meetings on behalf of DME 4 ERCOT Dynamics Working Group (DWG) Data Modeling and Submissions o Ensure accurate representation of planned DME facilities in CY & FY DWG datasets from steady state and dynamic standpoint o Perform non-wind and wind flat start assessments to ensure acceptable deviations of relevant power system quantities o Assess dynamic response associated with DME facilities, if applicable ERCOT Contingency Review/Updates o Review DME contingency definitions in Annual Planning contingency files including NERC Category P1-P7 and extreme events o Update contingency definitions associated with DME facilities based on changes/additions to DME transmission system facilities o Update 3-Phase and S-L-G fault based dynamic event definitions for DME based on changes/additions to DME transmission system facilities ERCOT Data Dictionary Review/Updates o Review DME facilities in the ERCOT Data Dictionary to ensure accurate representation in terms of the following:  Bus Name  Bus Number  Station Full Name  Nominal kV  Weather Zone o Update data dictionary to ensure inclusion of information associated with new DME facilities Technical Support on TP NERC Compliance and FERC 715 Filing o Development of documents required to demonstrate compliance with the TPL-001-4 for TRE submission on an annual basis o Development of documents required to demonstrate compliance with the MOD-0-10 and MOD-0-12 on an annual basis o Response to any comments received by DME following the FERC 715 filing o Response to any comments received by DME during a NERC TP audit from a technical standpoint o Review of DME’s planning criteria, MOD and FAC standards, if applicable o Assist in all DME’s planning efforts as required Planning Geo-Magnetic Disturbance Task Force (PGDTF) Model Development and Validation o Collaborate with DME and its vendors to gather GIC related data o Development of GIC models associated with DME transmission facilities o Perform test simulations to validate the GIC models and ensure accuracy o Submit final GIC models to ERCOT o Review of DME’s planning criteria, MOD and FAC standards, if applicable 5 o Assist in all DME’s planning efforts as required o Attend GMD meetings on behalf of DME Other Tasks o Coordination of planned transmission system projects with adjacent transmission owners to include review of system protection plans and changes o Coordinate discussions with other utilities for transmission planning o Attendance at meetings to assist and represent DME including participation in conference calls o Preparation of Facility Interconnection Studies for submission to ERCOT for any generation interconnection requests received including preparation of responses to any questions received from market participants o Other types of technical support related to transmission planning o Assist DME with Voltage Profile Working Group pass reviews and submissions. o Assist DME with Network Data Support Working Group (NDSWG) activities. E: EVALUATION CRITERIA Selection of a firm(s) to provide the aforementioned services shall be in accordance with the City of Denton Purchasing Policies and procedures. The City of Denton shall open all submissions and evaluate each respondent in accordance to the below criteria: The City of Denton will evaluate the submission in accordance with the selection criteria and will rank the firms on the basis of the submittals. The City of Denton reserves the right to consider information obtained in addition to the data submitted in the response. The selection criterion is listed below: Identification and understanding of the City’s requirements for this contract (FACTOR: 25%) The respondent's understanding of the objectives and scope of the requested services of the primary areas, in a clear and concise, written expression. The respondent’s Statement of Qualification and all requested criteria will be critical components of the evaluation. Experience and qualifications (FACTOR: 55%). The respondent's successful experience on services described in the scope of work requested in this RFQ will be a major consideration. The qualifications of the respondent in terms of experience, service capability, and resources will be reviewed in order to assess the ability of the respondent to successfully complete the services to be assigned under this RFQ. The firm’s ability to provide the necessary professional and technical expertise and supervision will be a major consideration. Probable Performance (FACTOR: 20%) The respondent’s past performance with the City of Denton and other entities, financial resources and ability to perform, demonstrated capability and responsibility, references, and the respondent’s ability to provide reliable support will be factors of probable performance. The submissions shall be scored and weighted as indicated above. 6 F: CONTRACT STRUCTURE The compensation for the transmission planning professional services will be hourly with some allowances for other expenses. Contract compensation will be negotiated with selected firm in accordance with information contained in the RFQ invitation. The contract will have a total not-to- exceed amount for the entire term of the contract.