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HomeMy WebLinkAbout8155 - Amendment 1 Executed DocuSign Transmittal Coversheet File Name Purchasing Contact Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 8155 - Substation Power Transformers, Amendment 1 Christa Christian, CPPB Procurement 901 B Texas St., Denton, TX 76209  (940) 349-7100 OUR CORE VALUES Inclusion  Collaboration  Quality Service  Strategic Focus  Fiscal Responsibility September 8, 2026 PROLEC-GE WAUKESHA, INC. 400 South Prairie Avenue Waukesha, WI 53186 Re: File # 8155 – Substation Power Transformers, Amendment 1 To Whom it May Concern, Thank you for being such a valued partner. By signing this Amendment below, City of Denton and PROLEC-GE WAUKESHA, INC., agree that the Contract is hereby deemed amended to the updated Schedule of Charges, as shown in Attachment A. Except as amended by this Amendment, the Contract is not otherwise amended and all other terms and conditions of the Contract remain in full force and effect, as amended hereby. This Amendment may be executed in any number of counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument. Signatures transmitted electronically shall have the same effect as the delivery of original signatures. The City of Denton reserves the right to re-evaluate pricing as the market conditions change and can ask your firm to provide updated proposed pricing, including, but not limited to, a decrease in pricing or removal of individual line items, as a result of any such change. We look forward to future business with your firm. Regards, ____________________________ ___________________________ Christa Christian, CPPB Name: Procurement Authorized Representative City of Denton PROLEC-GE WAUKESHA, INC. Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 Matthew Haight © 2022 Prolec-GE Waukesha, Inc. 1 Denton Municipal Electric Service Quotation #Q92001373 RE: T2 in Denton, TX 7/16/2026 Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 Attachment A © 2022 Prolec-GE Waukesha, Inc. 2 Service Quotation #Q92001373 Date: 7/16/2026 Denton Municipal Electric 4850 N Masch Branch Rd Krum, TX 76249 Quote Number RE: T1 in Denton, TX CONTACT INFORMATION ……………………………………………………………………… Application Engineer Denton Municipal Electric Waukesha MOB 984.323.4979 jordan.nunez@prolec.energy Confidentiality Notice: This document contains privileged and confidential information belonging to the sender. The information is intended only for the use of the individual or entity named above. If you are not the intended recipient or addressee, you are notified that any disclosure, copying, distribution or taking any action based on the contents of this information is strictly prohibited. If you have received this document in error, please immediately notify the sender by telephone to arrange for return of the original documents. Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 © 2022 Prolec-GE Waukesha, Inc. 3 Table of Contents Table of Contents SCOPE OF WORK ......................................................................................................................................................... 4 PERFORMANCE ............................................................................................................................................................ 4 CLARIFICATIONS TO SCOPE OF WORK................................................................................................................. 5 SCHEDULE OF PRICING ............................................................................................................................................. 5 COMMENTS/EXCEPTIONS TO CONTRACT DOCUMENTS ................................................................................. 6 TERMS & CONDITIONS STATEMENT ...................................................................................................................... 6 CUSTOMER AUTHORIZATION ........................................................................................................................................................................... 7 WAUKESHA® SERVICE TECHNICIAN & SPECIALIST RATE SCHEDULE ........................................................................................................... 8 Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 © 2022 Prolec-GE Waukesha, Inc. 4 SCOPE OF WORK Prolec-GE Waukesha, Inc. Service Group (referred to as Waukesha® Service throughout the rest of this proposal) is pleased to provide crew and equipment to perform the following scope of work: Substation: Equipment: Masch Branch T2 Substation 4850 N Masch Branch Rd, Krum, TX 76249 Gallons of Oil: 9,768 Voltage: 138kV-25kV MVA: 25/33/50 25/33/50 MVA T1 Maintenance in TX •Mobilize Waukesha® Service personnel and equipment to Denton Municipal Electric station in Denton, TX. Note: Waukesha allows up to 2 hours of site orientation / site specific training at no cost. Additional training will be at additional costs at $150/hr. •Denton Municipal Electric personnel will be responsible for de-energization, disconnection, isolation, and grounding of equipment, toinclude all bushings, bus work, connections, etc. (as required). •Waukesha® Service to provide oil processing rig, boom crane, man lift, dry-air/nitrogen, gasket material, test equipment, and confinedspace entry requirements (as necessary) on site. •Waukesha® Service to perform installation work, per the following:o Install 138kV HV bushings •Waukesha® Service to seal up transformer and perform pressure test (3 PSI) to ensure no leaks.•Waukesha® Service to perform post-testing per the following: o Doble power factor – windings, bushingsoInsulation resistance – core & windingsoTTR o SFRAoControls CheckoutoOil sample for DGA/oil quality testing•Denton Municipal Electric personnel to perform reconnection, re-energization, ground removal, etc. (as required)•Waukesha® Service recommends minimum of 48 hours hold/soak period prior to re-energization. •Waukesha® Service to demobilize personnel and equipment from site and provide final report w/test results. PERFORMANCE Work is quoted based upon Waukesha® Service crews working 7 days a week, 8–12 hours per day and 24 hours per day while oil is processing. Work scope is estimated to take 3 Days to complete, depending on weather conditions. •Proposed Start Date:TBD •Availability of service personnel and equipment is subject to prior sale. Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 © 2022 Prolec-GE Waukesha, Inc. 5 CLARIFICATIONS TO SCOPE OF WORK Unless specifically addressed in scope of work, the following assumptions have been made in preparation of our offer: •Purchaser shall be responsible for switching, lock out and grounding of any equipment necessary to establish safe work area.•Purchaser shall provide suitable, free, clear, unlimited and compacted access route, roads and area around work location for access ofservice equipment.•Purchaser shall disconnect and reconnect all external protection, control and relay wiring, as required. •Purchaser shall disconnect and reconnect all external bushing terminations or bus work, as required. •Purchaser shall disassemble and reassemble any deluge systems, as required.•Waukesha® Service will compile all crating and waste material in designated area; however, purchaser shall be responsible for disposalof solid wastes. •Purchaser shall provide drum and dispose of all waste, flush and scrap oil generated in execution of work. •Purchaser shall provide communication and sanitation facilities. •No provisions have been included for secondary oil containment as may be required for compliance to local site SPCC programs. •If required, purchaser shall provide a PCB report showing PCB concentration of the unit within 90 days prior to start of scheduled work. If PCB concentration is higher than 49 PPM, Waukesha® Service will be unable to complete the work. If PCB concentration is 1–49 PPM, an additional decontamination charge will be assessed. Proper disposal of the oil shall bethe responsibility of the purchaser. •When oil handling is part of work scope, Waukesha® Service prefers to have a metals-in-oil screen done prior to start of job to detect anypotential silicone contamination. In the event that silicone is discovered during the processing, additional charges will apply for addition ofanti-foaming compounds and a decontamination fee after completion of job. •Waukesha® Service intends to utilize its own personnel and equipment; however, if scheduling conflicts occur, Waukesha® Servicereserves the right to hire subcontractors to assist with the work. SCHEDULE OF PRICING The pricing for the work scope as defined above is $48,200.00 for performance by TBD. Payment terms and conditions are subject to credit approval. Unless specifically noted, prices do not include: •Any site specific or customer required access and/or safety training •Any special and/or site-specific safety, PPE or environmental requirements •Use of union labor •Local Sales or Use tax Requested changes to work scope or delays outside the control of Waukesha® Service shall be billed in accordance with Waukesha® Service Rate Schedule (included). NOTE: Price is based on 3 Waukesha® Service technicians for 5 Days (2 travel days, 3 days on site). The above price is provided on Fixed basis, however, it is not a “not to exceed price”. If added time on site, parts or materials, added mob/demobs, additional oil processing / circulation / leak repair / etc., is required, this will be calculated & billed on a T&M basis, as applicable. Invoicing for any T&M adders will be calculated and billed on actual hours/expenses/materials. Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 © 2022 Prolec-GE Waukesha, Inc. 6 COMMENTS/EXCEPTIONS TO CONTRACT DOCUMENTS •None TERMS & CONDITIONS STATEMENT •Work shall be performed in accordance with Prolec-GE Waukesha, Inc. – Service & Components Division Terms and Conditions of Sale (attached) •Bid is valid for a period of 60 days Waukesha® Service thanks you for the opportunity to provide a quotation for this work. We look forward to your consideration of this offering and welcome any questions you may have regarding this quotation for your service requirements. Best Regards, Denton Municipal Electric Application Engineer Prolec GE Waukesha Ph# 984.323.4979 E-mail: jordan.nunez@prolec.energy Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 © 2022 Prolec-GE Waukesha, Inc. 7 CUSTOMER AUTHORIZATION Customer hereby requests that Waukesha® Service perform the above-referenced Services in accordance with the provisions of this quotation #Q92001373, including all commercial terms and clarifications and forms the basis of contract with Prolec-GE Waukesha, Inc. Customer’s Authorization / Purchase Order Number for Accounting Purposes: _________________ Billing Address: ________________________________ By: _____________________________ ________________________________ Name: _____________________________ ________________________________ Title: _____________________________ ________________________________ Date: _____________________________ Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 © 2022 Prolec-GE Waukesha, Inc. 8 WAUKESHA® SERVICE TECHNICIAN & SPECIALIST RATE SCHEDULE Waukesha® Service maintains a nationwide staff of trained and experienced field service specialists and technicians who are available to provide advisory assistance, installation, inspection, commissioning, testing, troubleshooting, start-up, technical studies and maintenance and repair services of electrical apparatus. Technical professionals are classified in two categories, dependent on the degree of expertise and complexity of the service required: Service Specialist The Service Specialist has specific experiences and/or educational training along with factory training and experience in design, assembly, installation or testing. This expert is required for special diagnosis, repairs, inspection, failure analysis and complex technical evaluations. Typical scopes of work for these services involve LTCs, engineering services, project management, forensics analysis, condition assessments, electrical testing, etc. Service Technician The Service Technician has specialized factory training and experience. This Technician can act as a consultant for customer’s personnel with respect to correct installation, testing, maintenance or service requirements consistent with Waukesha® Service guidelines. WAUKESHA® SERVICE SPECIALIST AND SERVICE TECHNICIAN RATES CLASSIFICATION HOURLY RATE DAILY PER DIEM HOURLY OVERTIME RATE HOURLY SUNDAY & HOLIDAY RATE Service Specialist $300 $300 $450 $600 Service Technician $250 $300 $375 $500 1.Hourly rate applies to all time worked or traveled during a workday. 2.Overtime rate applies to all hours worked in excess of eight hours on weekdays and all time worked or traveled on Saturdays.NOTE: Our standard workday is 10–12 hours based on site conditions. 3.Sunday and Holiday rate applies to all hours worked or traveled on Sundays and/or holidays. In lieu of Per Diem, charges for travel and living expenses will be billed at cost plus a 20% handling charge. Per Diem Unless requested otherwise from the purchaser, a daily per diem rate will be billed for each day required for project execution along with travel days to/from the project. Per Diem rates exclude the cost of airfare to/from the job site. Traveling Time Billing for traveling time will be done at the applicable rate based on actual time traveled. Traveling time and expenses for each technical professional will include leaving and returning to the employee’s headquarters. Minimum Billing Minimum billing for one day’s service will be charged for each day or fraction thereof that a technical professional spends on the customer’s premises. Standby Time When technical professionals are on the customer’s premises but are unable to perform the services requested because of circumstances beyond the control of Waukesha® Service personnel, the purchaser will be charged at the applicable rate. Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 © 2022 Prolec-GE Waukesha, Inc. 9 WAUKESHA® SERVICE TECHNICIAN & SPECIALIST RATE SCHEDULE (CONTINUED) OTHER CHARGES The following charges will be in addition to the service rates stated previously: A. Expendable Small Tools When a particular job requires the furnishing of small expendable tools not normally carried by the technical professional, a charge for such tools will be billed at the cost of acquisition. B. Material Furnished by Waukesha® Service All Waukesha® Service material used on the job will be billed at current prices. C. Material Purchased from Subcontractors or Other Vendors When the job requires the purchase of materials or services from subcontractors or other vendors, such items will be billed at cost plus an 20% handling charge. D. Special Tools and Equipment Furnished by Waukesha® Service Rental charge shall be made for all specialized tools, equipment and instruments. Refer to Waukesha® Service Equipment Rental Rate Schedule. E. Company Vehicle Mileage Rate Cost of mileage for standard company vehicles to travel to and from the standard job site will be billed at a rate of $1.25 per mile. Any vehicle requiring a CDL endorsement to drive shall be billed at a rate of $3.20 per mile for travel to and from the job site. PRODUCT WARRANTY WORK Product warranty work on Waukesha® Service-supplied equipment will be performed F.O.B. factory or at the customer’s site, at Waukesha® Service’s option. Work at the customer’s site will be accomplished during a normal eight-hour straight time day. If the purchaser requests that product warranty work be performed during any other time period, purchaser will be invoiced for the premium time portion of the work, i.e. the difference between the applicable rate and the overtime rate for the services performed. TERMS OF PAYMENT Net 30 days from date of invoice. TERMS AND CONDITIONS See Prolec-GE Waukesha, Inc. – Service & Components Division Terms and Conditions of Sale. Docusign Envelope ID: F9EA4F4F-9B43-83B9-8072-6274D09895F4 Certificate Of Completion Envelope Id: F9EA4F4F-9B43-83B9-8072-6274D09895F4 Status: Completed Subject: ***Purchasing Approval***8155 Substation Power Transformers, Amendment 1 Source Envelope: Document Pages: 11 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 1 Christa Christian AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Christa.Christian@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 9/3/2026 3:34:58 PM Holder: Christa Christian Christa.Christian@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christa Christian Christa.Christian@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/8/2026 8:57:10 AM Viewed: 9/8/2026 8:57:18 AM Signed: 9/8/2026 8:57:29 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Matthew Haight Anthony.cousins@prolec.energy Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 172.58.52.183 Sent: 9/8/2026 8:57:31 AM Resent: 9/14/2026 7:59:16 AM Viewed: 9/14/2026 8:50:50 AM Signed: 9/14/2026 9:15:07 AM Electronic Record and Signature Disclosure: Accepted: 9/11/2026 8:14:30 AM ID: e97f68ec-6be7-434f-bcce-4f4a5bbad6d1 Mark Zimmerer mark.zimmerer@cityofdenton.com Electric Engineering Supervisor Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/14/2026 9:15:09 AM Viewed: 9/14/2026 9:26:50 AM Signed: 9/14/2026 9:27:05 AM Electronic Record and Signature Disclosure: Accepted: 9/14/2026 9:26:49 AM ID: 26d0387a-75e3-4f2f-931c-0ebb621e0850 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 9/14/2026 9:27:06 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/8/2026 8:57:10 AM Certified Delivered Security Checked 9/14/2026 9:26:50 AM Signing Complete Security Checked 9/14/2026 9:27:05 AM Completed Security Checked 9/14/2026 9:27:06 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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