HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 22, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Northstar Construction, LLC, for construction of
Briercliff Park for the Parks and Recreation Department; providing for the expenditure of funds therefor;
and providing an effective date (CSP 8507 – awarded to Northstar Construction, LLC, in the not-to-exceed
amount of $2,565,340.80).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The City of Denton Parks and Recreation Department owns a 9.62-acre developed parcel
named Briercliff Park, located at 3200 State School Road, Denton, TX 76201. On May 17, 2022, City
Council approved John R McAdams Inc. for professional design services for the Briercliff Park Master Plan
(Ordinance 22-986). The Master Plan project consisted of public engagement, needs assessment,
conceptual designs, construction documents, and probable cost for the development.
The life cycle for a park master plan consists of the stages below. The project is currently in step nine (9).
1. Hire a consulting firm
2. Assessment & Rendering Creation
3. Community Engagement & Workshop Meetings
4. Board & Commissions Engagement
5. Final Adoption of Master Plan
6. Construction Document Creation
7. If applicable, Grant Writing/Application
8. Funding Allocation
9. Procurement Process/Construction
10. Grand Opening
From June to August 2022, McAdams, in coordination with Parks and Recreation staff, held a series
of planning meetings and conducted a site analysis of the existing park. This work resulted in an
initial conceptual rendering used to gather community feedback. In addition, the Development Service
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Review Team (Planning, Engineering, Wastewater, Solid Waste, Fire, Transportation) reviewed
the initial conceptual plan and provided input to McAdams.
Design development and construction documents continued through 2025 to prepare for project delivery.
The City entered into a contract for the sprayground component in July of 2026 with Kraftsman Play
through a cooperative agreement. The contract for Kraftsman is one of two contractor companies managing
the overall construction of Briercliff Park. A separate Competitive Sealed Proposal (8507) went out through
Purchasing for the general contracting firm that will oversee the remainder of the park and coordinate
overlapping construction activities at the combined restroom/pump house facility.
The City of Denton has been awarded a Local Parks Grant from the Texas Parks and Wildlife Department
(TPWD) in the amount of $750,000 for the renovation and development of Briercliff Park. All elements
relating to the grant scope must be completed no later than September 30, 2027.
The renovation of the neighborhood park at Briercliff Park has a total estimated cost of $2,565,340.80. This
estimate includes a $2,332,128 total base bid amount and a contingency of $233,212.80. A contingency
allowance, if any, is for the sole use of the City and will be subject to written authorization by the City’s
Project Manager and Program Manager.
Competitive Sealed Proposals were sent to 1,616 prospective suppliers, including 100 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Eleven (11) proposals were received, references were checked, and
proposals were evaluated based upon published criteria including personnel, schedule, written plan, safety,
and price. Best and Final Offer (BAFO) was requested from the top firm. Based upon this evaluation,
Northstar Construction, LLC was ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 911, 912, 913, 914, 931, and 988
Notifications sent for Solicitation sent in IonWave: 1,616
Number of Suppliers that viewed Solicitation in IonWave: 42
HUB-Historically Underutilized Business Invitations sent out: 194
SBE-Small Business Enterprise Invitations sent out: 527
Responses from Solicitation: 11
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2022, City Council approved John R McAdams Inc. for professional design services for
the Briercliff Park Master Plan. (Ordinance 22-986)
On January 9, 2023, the Parks, Recreation and Beautification Board approved the design of Briercliff Park
from John R McAdams, Inc (5-0).
RECOMMENDATION
Award a contract with Northstar Construction, LLC, for construction of Briercliff Park for the Parks and
Recreation Department, in a not-to-exceed amount of $2,565,340.80.
PRINCIPAL PLACE OF BUSINESS
Northstar Construction, LLC
Haltom City, TX
ESTIMATED SCHEDULE OF PROJECT
These contract items will be started upon approval, with a completion date on or before December 31, 2027.
The Texas Parks and Wildlife grant associated with this project requires that substantial completion be
achieved by September 30, 2027. The project timeline meets this requirement, and any remaining punch-list
items will be completed by October 31, 2027
FISCAL INFORMATION
These items and services will be funded from a combination of the following:
Requisition #177039 has been entered into the Purchasing software system in the amount of $2,332,128.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Monica Martin, 940-349-8232.
Legal point of contact: Leah Bush at 940-349-8333.
Funding Source Project Account Number Amount
Briercliff TPWD Local Park Grant 400358348.1341.40100 $750,000
Briercliff Park Improvements Park Dedication Fund 400358915.1341.40100 $556,332
Briercliff Park Improvements Development Funds 400358916.1341.40100 $1,025,796