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8596-004 - Contract Executed
Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Erica Garcia Lilly Cantu Playground PSA 8596-004PSA Not Applicable N/A SEPTEMBER 22, 2026 26-1498 City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 1 of 16 STANDARD AGREEMENT FOR ARCHITECTURAL RELATED PROFESSIONAL SERVICES This AGREEMENT is between the City of Denton, a Texas home-rule municipality ("CITY"), and Parkhill Smith & Cooper, Inc., with its corporate office at 640 Taylor Street, Suite 1900, Fort Worth, TX 76102 and authorized to do business in Texas, ("ARCHITECT"), for a PROJECT generally described as: Lily Cantu Inclusive Playground (the "PROJECT"). SECTION 1 Scope of Services A. The CITY hereby agrees to retain the ARCHITECT, and the ARCHITECT hereby agrees to perform, professional architectural services set forth in the Scope of Services attached hereto as Exhibit A. These services shall be performed in connection with the PROJECT. B. Additional services, if any, will be requested in writing by the CITY. CITY shall not pay for any work performed by ARCHITECT or its consultants, subcontractors and/or suppliers that has not been ordered in advance and in writing. It is specifically agreed that ARCHITECT shall not be compensated for any additional work resulting from oral orders of any person. SECTION 2 Compensation and Term of Agreement A. The ARCHITECT shall be compensated for all services provided pursuant to this AGREEMENT in an amount not to exceed $749,500.00 in the manner and in accordance with the fee schedule as set forth in Exhibit B. Payment shall be considered full compensation for all labor, materials, supplies, and equipment necessary to complete the services described in Exhibit A. B. Unless otherwise terminated pursuant to Section 6. D. herein, this AGREEMENT shall be for a term beginning upon the effective date, as described below, and shall continue for a period which may reasonably be required for the completion of the PROJECT, until the expiration of the funds, or completion of the PROJECT and acceptance by the CITY, whichever occurs first. ARCHITECT shall proceed diligently with the PROJECT to completion as described in the PROJECT schedule as set forth in Exhibit A. SECTION 3 Terms of Payment Payments to the ARCHITECT will be made as follows: Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 2 of 16 A. Invoice and Payment (1) The Architect shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in the PROJECT schedule as set forth in Exhibit A to reasonably substantiate the invoices. (2) The ARCHITECT will issue monthly invoices for all work performed under this AGREEMENT. Invoices for the uncontested performance of the particular services are due and payable within 30 days of receipt by City. (3) Upon completion of services enumerated in Section 1, the final payment of any balance for the uncontested performance of the services will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The CITY will exercise reasonableness in contesting any bill or portion thereof. No interest will accrue on any contested portion of the billing until mutually resolved. (5) If the CITY fails to make payment in full to ARCHITECT for billings contested in good faith within 60 days of the amount due, the ARCHITECT may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ARCHITECT shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. SECTION 4 Obligations of the ARCHITECT A. General The ARCHITECT will serve as the CITY's professional architect representative under this AGREEMENT, providing professional architectural consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The ARCHITECT shall perform its services: (1) with the professional skill and care ordinarily provided by competent architects practicing in the same or similar locality and under the same or similar circumstances and professional license; and Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 3 of 16 (2) as expeditiously as is prudent considering the ordinary professional skill and care of a competent architect. C. Subsurface Investigations (1) The ARCHITECT shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and architectural work to be performed hereunder. The ARCHITECT shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Exhibit A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ARCHITECT. D. Preparation of Architectural Drawings The ARCHITECT will provide to the CITY the original drawings of all plans in electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ARCHITECT shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Architect's Personnel at Construction Site (1) The presence or duties of the ARCHITECT 's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ARCHITECT or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the AGREEMENT Documents and any health or safety precautions required by such construction work. The ARCHITECT and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 4 of 16 (2) Except to the extent of specific site visits expressly detailed and set forth in Exhibit A, the ARCHITECT or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the AGREEMENT Documents, nor shall anything in the AGREEMENT Documents or this AGREEMENT between CITY and ARCHITECT be construed as requiring ARCHITECT to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ARCHITECT makes on-site observation(s) of a deviation from the AGREEMENT Documents, the ARCHITECT shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ARCHITECT shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the AGREEMENT Documents. F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ARCHITECT shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Exhibit A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ARCHITECT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ARCHITECT makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ARCHITECT 's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ARCHITECT to the CITY for periodic construction progress payments to the construction contractor will be based on the ARCHITECT 's knowledge, information, and belief from observation at the PROJECT site that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ARCHITECT to ascertain that the construction contractor has completed the work in exact accordance with the Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 5 of 16 AGREEMENT Documents; that the final work will be acceptable in all respects; that the ARCHITECT has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ARCHITECT is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. I. Right to Audit (1) ARCHITECT agrees that the CITY shall, until the expiration of five (5) years after final payment under this AGREEMENT, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ARCHITECT involving transactions relating to this AGREEMENT. ARCHITECT agrees that the CITY shall have access during normal working hours to all necessary ARCHITECT facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ARCHITECT reasonable advance notice of intended audits. (2) ARCHITECT further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this section together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ARCHITECT and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ARCHITECT for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 6 of 16 J. INSURANCE During the performance of the services under this Agreement, CONSULTANT shall maintain insurance in compliance with the requirements of Exhibit E which is attached hereto and made a part of this Agreement as if written word for word herein. K. Independent Consultant The ARCHITECT agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. The doctrine of respondeat superior shall not apply. L. Disclosure The ARCHITECT acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ARCHITECT further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this AGREEMENT and prior to final payment under the AGREEMENT. M. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ARCHITECT will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ARCHITECT to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. N. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current architectural practice standards which the ARCHITECT should have been aware of at the time this AGREEMENT was executed, the ARCHITECT shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities' published design criteria and/or practice standards criteria which are published after the date of this AGREEMENT which the ARCHITECT could not have been reasonably aware of, the ARCHITECT shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. O. Schedule Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 7 of 16 ARCHITECT shall manage the PROJECT in accordance with the schedule developed per Exhibit A to this AGREEMENT. P. Equal Opportunity (1) Equal Employment Opportunity: ARCHITECT and ARCHITECT’s agents shall not engage in any discriminatory employment practice. No person shall, on the grounds of race, sex, sexual orientation, age, disability, creed, color, genetic testing, or national origin, be refused the benefits of, or be otherwise subjected to discrimination under any activities resulting from this AGREEMENT. (2) Americans with Disabilities Act (ADA) Compliance: ARCHITECT and ARCHITECT’s agents shall not engage in any discriminatory employment practice against individuals with disabilities as defined in the ADA. SECTION 5 Obligations of the City A. City-Furnished Data ARCHITECT may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ARCHITECT as required for the ARCHITECT 's performance of its services. The CITY will perform, at no cost to the ARCHITECT, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ARCHITECT 's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-of-way, and access necessary for the ARCHITECT 's services or PROJECT construction. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 8 of 16 D. Timely Review The CITY will examine the ARCHITECT 's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the PROJECT schedule prepared in accordance with Exhibit A. E. Prompt Notice The CITY will give prompt written notice to the ARCHITECT whenever CITY observes or becomes aware of any development that affects the scope or timing of the ARCHITECT 's services or of any defect in the work of the ARCHITECT or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ARCHITECT will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ARCHITECT had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ARCHITECT from any damage or liability related to the presence of such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ARCHITECT’s negligence or if ARCHITECT brings such hazardous substance, contaminant or asbestos onto the PROJECT. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Section 4.E. regarding the ARCHITECT 's Personnel at Construction Site, and provisions providing for contractor indemnification of the CITY and the ARCHITECT for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ARCHITECT, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the architectural services performed. Only the CITY Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 9 of 16 will be the beneficiary of any undertaking by the ARCHITECT." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ARCHITECT and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this AGREEMENT. (4) Nothing contained in this Section H. shall be construed as a waiver of any right the CITY has to bring a claim against ARCHITECT. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY may secure Builders Risk/Installation insurance at the replacement cost value of the PROJECT. The CITY may provide ARCHITECT a copy of the policy or documentation of such on a certificate of insurance. J. Litigation Assistance The Scope of Services does not include costs of the ARCHITECT for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ARCHITECT, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ARCHITECT 's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. SECTION 6 General Legal Provisions A. Authorization to Proceed ARCHITECT shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 10 of 16 B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ARCHITECT, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ARCHITECT will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. C. Force Majeure The ARCHITECT is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ARCHITECT that prevent ARCHITECT’s performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated: a. by the City for its convenience upon 30 days' written notice to ARCHITECT. b. by either the CITY or the ARCHITECT for cause if either party fails substantially to perform through no fault of the other and the nonperforming party does not commence correction of such nonperformance within 5 days’ written notice or thereafter fails to diligently complete the correction. (2) If this AGREEMENT is terminated for the convenience of the City, the ARCHITECT will be paid for termination expenses as follows: a. Cost of reproduction of partial or complete studies, plans, specifications or other forms of ARCHITECT 'S work product; b. Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; c. The time requirements for the ARCHITECT 'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ARCHITECT will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 11 of 16 E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ARCHITECT for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ARCHITECT s personnel and subcontractors, and ARCHITECT 's compensation will be made. F. Indemnification IN ACCORDANCE WITH TEXAS LOCAL GOVERNMENT CODE SECTION 271.904, THE ARCHITECT SHALL INDEMNIFY OR HOLD HARMLESS THE CITY AGAINST LIABILITY FOR ANY DAMAGE COMMITTED BY THE ARCHITECT OR ARCHITECT’S AGENT, CONSULTANT UNDER CONTRACT, OR ANOTHER ENTITY OVER WHICH THE ARCHITECT EXERCISES CONTROL TO THE EXTENT THAT THE DAMAGE IS CAUSED BY OR RESULTING FROM AN ACT OF NEGLIGENCE, INTENTIONAL TORT, INTELLECTUAL PROPERTY INFRINGEMENT, OR FAILURE TO PAY A SUBCONTRACTOR OR SUPPLIER. CITY IS ENTITLED TO RECOVER ITS REASONABLE ATTORNEY’S FEES IN PROPORTION TO THE ARCHITECT’S LIABILITY. G. Assignment Neither party shall assign all or any part of this AGREEMENT without the prior written consent of the other party. H. Jurisdiction The law of the State of Texas shall govern the validity of this AGREEMENT, its interpretation and performance, and any other claims related to it. The venue for any litigation related to this AGREEMENT shall be Denton County, Texas. I. Severability and Survival If any of the provisions contained in this AGREEMENT are held for any reason to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability will not affect any other provision, and this AGREEMENT shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. Sections 5.F., 6.B., 6.D., 6.F., 6.H., and 6.I. shall survive termination of this AGREEMENT for any cause. J. Observe and Comply ARCHITECT shall at all times observe and comply with all federal and State laws and regulations and with all City ordinances and regulations which in any way affect this Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 12 of 16 AGREEMENT and the work hereunder, and shall observe and comply with all orders, laws ordinances and regulations which may exist or may be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance thereof shall be considered. ARCHITECT AGREES TO DEFEND, INDEMNIFY AND HOLD HARMLESS CITY AND ALL OF ITS OFFICERS, AGENTS AND EMPLOYEES FROM AND AGAINST ALL CLAIMS OR LIABILITY ARISING OUT OF THE VIOLATION OF ANY SUCH ORDER, LAW, ORDINANCE, OR REGULATION, WHETHER IT BE BY ITSELF OR ITS EMPLOYEES. K. Immigration Nationality Act ARCHITECT shall verify the identity and employment eligibility of its employees who perform work under this AGREEMENT, including completing the Employment Eligibility Verification Form (I-9). Upon request by CITY, ARCHITECT shall provide CITY with copies of all I-9 forms and supporting eligibility documentation for each employee who performs work under this AGREEMENT. ARCHITECT shall adhere to all Federal and State laws as well as establish appropriate procedures and controls so that no services will be performed by any ARCHITECT employee who is not legally eligible to perform such services. ARCHITECT SHALL INDEMNIFY CITY AND HOLD CITY HARMLESS FROM ANY PENALTIES, LIABILITIES, OR LOSSES DUE TO VIOLATIONS OF THIS PARAGRAPH BY ARCHITECT, ARCHITECT’S EMPLOYEES, SUBCONTRACTORS, AGENTS, OR LICENSEES. CITY, upon written notice to ARCHITECT, shall have the right to immediately terminate this AGREEMENT for violations of this provision by ARCHITECT. L. Prohibition On Contracts With Companies Boycotting Israel Architect acknowledges that in accordance with Chapter 2271 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this agreement, Architect certifies that Architect’s signature provides written verification to the City that Architect: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. M. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Architect certifies that Architect’s signature provides written verification to the City that Architect, pursuant to Chapters 2252 and 2270, Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 13 of 16 is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. N. Prohibition on Contracts with Companies Boycotting Certain Energy Companies Architect acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” and “company” shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By signing this agreement, Architect certifies that Architect’s signature provides written verification to the City that Architect: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. O. Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade Associations Architect acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate against a firearm entity or firearm trade association,” “firearm entity” and “firearm trade association” shall have the meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signing this agreement, Architect certifies that Architect’s signature provides written verification to the City that Architect: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. Failure to meet or maintain the requirements under this provision will be considered a material breach. P. Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned Companies The City of Denton may terminate this Contract immediately without any further liability if the City of Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter 2274, and Engineer is, or will be in the future, (i) owned by Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 14 of 16 or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or other designated country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia, or other designated country. Q. Prohibition Against Personal Interest in Contracts No officer, employee, independent consultant, or elected official of the City who is involved in the development, evaluation, or decision-making process of the performance of any solicitation shall have a financial interest, direct or indirect, in the Contract resulting from that solicitation as defined in the City’s Ethics Ordinance 23-1165 and in the City Charter chapter 2 article XI(Ethics). Any willful violation of this section shall constitute impropriety in office, and any officer or employee guilty thereof shall be subject to disciplinary action up to and including dismissal. Any violation of this provision, with the knowledge, expressed or implied, of the Contractor shall render the Contract voidable by the City. The Contractor shall complete and submit the City’s Conflict of Interest Questionnaire. R. Certificate of Interested Parties Electronic Filing In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that the City may not enter into this contract unless the Contractor submits a disclosure of interested parties (Form 1295) to the City at the time the Contractor submits the signed contract. The Texas Ethics Commission has adopted rules requiring the business entity to file Form 1295 electronically with the Commission. Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with Government Code 2252.908. The contractor shall: 1. Log onto the State Ethics Commission Website at: https://www.ethics.state.tx.us/filinginfo/1295/ 2. Register utilizing the tutorial provided by the State 3. Print a copy of the completed Form 1295 4. Enter the Certificate Number on page 2 of this contract. 5. Complete and sign the Form 1295 6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line. (EX: Contract 1234 – Form 1295) The City must acknowledge the receipt of the filed Form 1295 not later than the 30th day after Council award. Once a Form 1295 is acknowledged, it will be posted to the Texas Ethics Commission’s website within seven business days. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 15 of 16 S. Agreement Documents This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, which supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. This AGREEMENT may be executed in one or more counterparts and each counterpart shall, for all purposes, be deemed an original, but all such counterparts shall together constitute but one and the same instrument. The following attachments and schedules are hereby made a part of this AGREEMENT: Exhibit A - Scope of Services Exhibit B – Compensation & Hourly Rate Schedule Exhibit C - Project Limits Exhibit D – Master Plan/Project Phasing Exhibit E - Insurance These documents make up the AGREEMENT documents and what is called for by one shall be as binding as if called for by all. In the event of an inconsistency or conflict in any of the provisions of the AGREEMENT documents, the inconsistency or conflict shall be resolved by giving precedence first to the written AGREEMENT then to the AGREEMENT documents in the order in which they are listed above. The parties agree to transact business electronically. Any statutory requirements that certain terms be in writing will be satisfied using electronic documents and signing. Electronic signing of this document will be deemed an original for all legal purposes. Duly executed by each party’s designated representative to be effective on _____________________________ BY: ARCHITECT Parkhill Smith & Cooper, Inc, Authorized Agent, Title Full Name: ________________________ TEXAS ETHICS COMMISSION CERTIFICATE NUMBER Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Clint Wofford Partner 09/22/2026 2026-1505448 City of Denton, Texas Professional Services Agreement Revised Date: 3/22/22 Page 16 of 16 BY: CITY OF DENTON, TEXAS Cassey Ogden, Interim City Manager ATTEST: KRISTI GILBERT, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: ______________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. ___________________________ SIGNATURE ___________________________ TITLE ___________________________ DEPARTMENT Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Parks and Recreation Director of Parks and Recreation August 13, 2026 Ms. Monica Martin, PMP, CPRE Park Planning Manager City of Denton Parks and Recreation 1527 S. Mayhill Road Denton, Texas 76208 RE: Proposal for Professional Services (Phase 1 CDs) Lily Cantu Playground Project Address: North Lakes Park, 2001 W. Windsor Dr., Denton, TX 76208 Dear Ms. Martin: PARKHILL (A/E) is pleased to have the opportunity to provide Architectural, Landscape Architecture, and Engineering services to the City of Denton, 1527 S. Mayhill Road, Denton, Texas 76208 (CLIENT) for Lily Cantu Playground (PROJECT). PROJECT DESCRIPTION Project Site: The project site consists of approximately 4.5 acres of land located within North Lakes Park in the location of the current neighborhood playground. The existing playground is located within the center of the park just north of West Windsor Drive positioned between and existing parking lot that serves the baseball fields to the west and the playground to the east. Reference Exhibit C – Project Limits. The proposed playground will be located entirely in City of Denton, North Lakes Park property. Guiding Principles: The objective of the project is to create an all-abilities destination playground that honors the legacy of Lily Cantu. The playground should be designed for a wide range of ages and abilities allowing visitors to participate in play together. Provide sufficient accessible parking. Provide a playground that is both appealing and enjoyable for all abilities while being mindful of maintenance and durability. Build upon the pollinator theme established in the previous masterplan and incorporate the Cities’ identity while honoring the legacy of Lily Cantu and incorporating the community feedback provided to date. Project Elements: The program of development for the entire playground buildout shall include, but not be limited to, the following elements: Sound-Activated Lighting System and Shade Structure/common area with group seating (Can be re-imagined with different elements to compliment a common area/seating area for caregivers/family. This was originally planned to be a large art installation of colored panels with special lighting.). Elevated Ramp Platform. 4-10 Play Structures. Perimeter Fence. Lily Cantu Dedication Signage. ADA Parking Improvements. Donor Wall. Walking/therapy loop. Natural areas. Shade structures. Exhibit ADocusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Ms. Monica Martin Page 2 August 13, 2026 City of Denton Parks & Rec Department Seating. Trail Connectivity to existing southwest trail. Site lighting (with photometric plan). o Parking, Sidewalk/trail, playground. Wi-Fi. Caretaker amenities. ADA Restroom. Drinking fountain. Existing Pavilion Painting and Paving Renovations. Heritage Tree Deck. 5-12 y/o swing area. 2-5 y/o swing area. Musical Play. Educational Play. Tactile Play. Hammock Area. Major Parking Lot Improvements. Project Objective (Phase 1): Reference Exhibits C & D for Project Limits / Project Phasing, The Project is anticipated to be implemented in multiple construction phases as funding becomes available. The construction documents for Phase 1 will be organized to facilitate future phased implementation and may include bid alternates, additive alternates, or deductive alternates of the items listed below, as directed by the Owner, to provide flexibility during bidding. The Phase 1 budget is $4.2 Million, including soft cost. The following listed items will be the primary elements for design development and construction documentation of Phase 1: Sound-Activated Lighting System and Shade Structure/common area with group seating (Can be re-imagined with different elements to compliment a common area/seating area for caregivers/family. This was originally planned to be a large art installation of colored panels with special lighting.). Elevated Ramp Platform. 2-5 Play Structures. Perimeter Fence. Lily Cantu Dedication Signage. ADA Parking Improvements. Donor Wall. Walking/therapy loop. Natural areas. Shade structures. Seating. Trail Connectivity to existing southwest trail. Site lighting (with photometric plan). Wi-Fi. Conduit and utility stub-ups to possible future phases. BASIC PROFESSIONAL SERVICES – SCOPE OF WORK A/E shall provide the Basic Professional Services for the initial procurement of the PROJECT as defined as Phase 1 and detailed in Exhibit A, Exhibits C and Exhibit D. The Scope of Work is to include Landscape Architecture, Civil Engineering, Architecture, Structural Engineering, Electrical, Surveying, Irrigation services, Environmental, Geotechnical, and AV/Data. Basic Professional Services assumes one bidding process and one construction contract. Additional bidding events, rebidding, phased procurement, or multiple construction contracts beyond the initial procurement are excluded from the Basic Services and may be authorized as Additional Services. Exhibit ADocusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Ms. Monica Martin Page 3 August 13, 2026 City of Denton Parks & Rec Department PROJECT SCHEDULE A tentative schedule for submitting our work is as follows (The Pre-Design and Design will overlap): Pre-Design Services Est. 1-2 Months Design Services Est. 9-12 Months Construction Administration Services Est. 12-15 Months It is the A/E’s understanding that the PROJECT is to open during the month of September 2028. Changes to the above schedule may become necessary due to changes in scope or other circumstances beyond the A/E's control. Should the schedule extend more than three (3) months during the PROJECT through no fault of the A/E, the A/E shall be eligible for additional services. A detailed schedule will be provided after execution of the agreement and notice to proceed is received. COMPENSATION Compensation for the Basic Professional Services described in Exhibit A – Scope of Work shall be as provided in Exhibit B – Fee Schedule of this Proposal and shall be billed on percentage complete method unless otherwise noted. Should the scope of services described in Exhibit A change during the PROJECT, the compensation will be adjusted either up or down by a mutually agreed upon amount or based on an hourly rate method using A/E’s standard hourly rate schedule. REIMBURSABLE EXPENSES Reimbursable Expenses are in addition to the A/E’s Compensation for Basic Professional Services and will be billed at an invoice cost plus a fifteen (15%) percent markup for handling costs. Reimbursable Expenses include, but are not limited to travel, postage / shipping, reproductions / copies, color plots / prints, accessibility plan review and inspection fees and reports. These expenses shall be invoiced to a Not-to -Exceed Allowance as noted in Exhibit B – Fee Schedule. Invoices will be sent to: Ms. Monica Martin, PMP, CPRE Park Planning Manager City of Denton Parks and Recreation 1527 S. Mayhill Road Denton, Texas 76208 PARKHILL will also send invoices via the email address Monica.Martin@cityofdenton.com If this proposal meets your expectations, you may indicate your acceptance by returning one signed copy to our office. Upon receipt, we will wait to receive your Agreement. We will not proceed until the Agreement has been executed by both parties. We appreciate the opportunity to provide Professional Services to you and look forward to the successful completion of your project. If you have any questions, please do not hesitate to call us. Exhibit ADocusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Ms. Monica Martin Page 4 August 13, 2026 City of Denton Parks & Rec Department Sincerely, PARKHILL (A/E) CITY OF DENTON (CLIENT) By Signature: Clint Wofford, RLA Senior Landscape Architect | Partner Name: Title: Date: By Chad Davis, RLA Director of Landscape Architecture | Partner CW/ilc Enclosures: Exhibit A – Basic Professional Services – Scope of Work Exhibit B – Fee Schedule & Hourly Rate Schedule Exhibit C – Project Limits Exhibit D – Master Plan / Project Phasing Exhibit E – Insurance “The Texas Board of Architectural Examiners, P.O. Box 12337, Austin, Texas 78711-2337, (512) 305-9000, www.tbae.state.tx.us has jurisdiction over complaints regarding the professional practices of persons registered as architects and landscape architects in Texas.” Exhibit ADocusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Exhibit A | Scope of Work Page 1 of 6 EXHIBIT A BASIC PROFESSIONAL SERVICES – SCOPE OF WORK CITY OF DENTON | LILY CANTU PLAYGROUND The A/E shall provide the following Basic Professional Services: TASK 01 - PRE-DESIGN PHASE SERVICES TOPOGRAPHIC SURVEY After reviewing the existing 2023 topographic survey and tree survey of the park as provided by Owner, A/E believes that the majority, if not all, of the survey work which included 4-inch caliper or greater tree locations, and one (1’) foot minimal contour interval topographic survey has been completed. Upon initial review it is in the A/E’s opinion that the previously completed survey, provided by Owner for design efforts, can be used for the PROJECT. A/E shall conduct survey field verification of the project control points, benchmarks and ground elevation spot checks. It is possible that A/E will need additional survey information not included in this 2023 survey, including utility locations or other miscellaneous site features. The A/E survey allowance includes three survey site visits to verify and augment the existing survey for design use. SUBSURFACE UTILITY ENGINEERING (SUE) The A/E shall secure the services of a professional land surveyor to provide subsurface utility engineering (SUE) to manage risk regarding utilities. The SUE shall be performed pursuant to the American Society of Civil Engineers (ASCE) Standards Number CI-38-22, under Quality A that establish accuracy in the X, Y, and Z position of a utility. QL-A Designation – The highest level of subsurface utility information obtained by exposing underground utilities through nondestructive methods, such as vacuum excavation (potholing). QL-A provides the precise horizontal and vertical location of a utility, along with confirmation of its size, material, and other physical characteristics where observable. Allowance includes (2) QLA Sue test holes. GEOTECHNICAL INVESTIGATION AND REPORT The A/E shall secure the services of an independent geotechnical engineering company to investigate the engineering properties of the soils and to make recommendations on the design of the building foundation(s), paving, retaining walls, bridge footings/piers, etc. A total of five (5) borings will be taken across the project site with varying depths between ten (10) feet and thirty feet (30) to provide an understanding of the soil properties within the PROJECT site. ARCHEOLOGICAL SURVEY Cultural Resources Desktop Analysis Coordination with the THC will be through the submittal of a desktop analysis, which will provide analysis and information pertaining to: Project location and design, Soils; Topography and geology; Known archeological sites, National Register properties and districts, historic-aged buildings and structures, cemeteries, and historical markers within the project area; Previously conducted archeological surveys within 1 mile of the project area; Cultural resources probability assessment; and Recommendations. As a result of the coordination established through the desktop analysis, the THC will state whether: 1) a historically significant site is likely to be present at the project location, 2) additional action, if any, is needed Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC EXHIBIT A Exhibit A | Scope of Work Page 2 of 6 to protect the site, and 3) an archeological survey is necessary. An Archeological Survey will require an Additional Service. TASK 02 – DESIGN SERVICES PHASE SCHEMATIC DESIGN PHASE SERVICES The CLIENT has established the master plan, overall project budget, and desired program elements for the development of the PROJECT. This phase of development will serve to further develop the overall layout, park theming, and design direction to provide a framework of the project scope within the desired construction budget. The A/E shall use the current Master Plan program elements and Exhibit E – (Existing Master Plan) as the basis / guideline for the Schematic Design Phase. The A/E shall determine if the elements currently shown in the Master Plan should be modified or augmented to better fit a theme and or budget. The A/E shall revise the current concept as needed (up to two (2) revisions of the current concept) for presentation/discussion of possible alternatives, park theming concepts and a final layout/theming based on feedback provided from Staff input. Meetings: One (1) SD phase kick-off meeting, one (1) SD concept review meeting with staff and up to three (3) virtual meetings with Staff to discuss various items during this phase of development. Deliverables: Up to two (2) SD Phase Conceptual Revisions and Theming Concepts, 100% SD Design Review Submittal, up to seven (7) photo realistic renderings, and a preliminary Opinion of Probable Construction Cost (OPCC) which delineates Phase 1 and future phases to complete the full master planned project. DESIGN DEVELOPMENT PHASE SERVICES This phase, which only includes development of the phase one scope, will serve as a continuation of the Schematic Design Phase offering a deeper exploration into the details of the site and structure designs. The A/E shall prepare drawings and other documents to fix and describe the size and character of the project regarding site, architectural, civil, structural, and electrical systems, materials, and other elements as appropriate. The A/E shall coordinate with governmental authorities and provide information requested for compliance with applicable codes, ordinances and laws. The A/E shall coordinate with local utility providers as necessary to obtain information regarding impacts and how those impacts may affect the project cost. Meetings: One (1) DD phase kick-off meeting following CLIENT approval of the SD phase to move forward into the Design Development Phase, one (1) pre-application/development meeting, two (2) DD design review meetings to go over staff comments following submittal review, one (1) Parks & Recreation Board presentation (includes public engagement), one (1) City Council presentation, and up to four (4) virtual meetings with Staff as necessary to discuss various items during this phase of development. Deliverables: up to ten (10) photo realistic renderings, 50% DD Design Review Submittal, *100% DD/50% CD Design Review Submittal, and Updated Opinion of Probable Construction Cost at each deliverable. *The 100% DD review will be combined with the 50% Construction Document set to help compress the schedule. CONSTRUCTION DOCUMENT PHASE SERVICES Upon approval of the Design Development documents, the A/E shall develop plans, coordinate the various elements and systems, develop construction details and prepare the material/technical specifications setting forth in detail the requirements for construction of the project. The A/E shall meet all applicable City of Denton design and construction standards, coordinate plans with City Departments, meet all state regulations and submit construction documents to the CLIENT for development review at the intervals noted below. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC EXHIBIT A Exhibit A | Scope of Work Page 3 of 6 The Basic Services for Construction Documentation shall provide only the PHASE 1 area to be constructed. Plans will include, but not be limited to, the following: Layout, quantity summary, demolition, grading, drainage, site utilities, hardscape, landscape, irrigation, tree protection, construction details, materials schedules, equipment and product specifications, signage, and accessibility compliance documentation. Meetings: One (1) CD phase kick-off meeting following CLIENT approval to move forward into the Construction Document Phase, two (2) CD design review meetings to go over departmental comments following submittal review, one (1) City Council presentation, and up to six (6) meetings to discuss various items during this phase of development. Deliverables: 85% CD Design Review Submittal, 100% CD Design Review, Permit Submittals, Bid-Issue Construction Documents, Project Manual (Front End Documents & Technical Specifications), and Updated Opinion of Probable Construction Cost at each deliverable. BIDDING AND NEGOTIATION PHASE SERVICES The A/E shall provide/perform the following services: Assist in preparation of necessary bidding information/forms, answer questions from Bidders and prepare Addenda as necessary, review substitution requests from subcontractors, assist in pre-bid meeting/ proposal meeting, inform and assist CLIENT in connection with CLIENT’s responsibility for filing documents required for approval of governmental authorities having jurisdiction of the PROJECT. CONSTRUCTION ADMINSTRATION AND OBSERVATION PHASE SERVICES The A/E shall visit the site at intervals as agreed upon by the CLIENT and A/E in writing below to become familiar with the progress and quality of the Work completed, and to determine, in general, if the Work is being performed in a manner indicating that the Work, when completed, will be in accordance with the Contract Documents. The project landscape architect shall participate in monthly OAC meetings virtually when said meeting is not designated as an on-site meeting. However, the A/E shall not be required to make exhaustive or continuous on-site observations to check the quality or quantity of the Work. On the basis of on-site observation, the A/E shall keep the CLIENT informed on the progress and quality of the Work. The A/E shall review shop drawings and other submittal information for the purpose of ascertaining conformance with the design intent and Construction Documents, provide responses to requests for information (RFI) or clarifications, prepare Construction Change Requests and Change Orders (as required), attend on-site OAC meetings once a month to review pay applications and the project’s construction progress, assist the CLIENT in conducting the substantial completion and final completion observations, and assist the CLIENT with closeout procedures. Meetings/Site Visits: The A/E shall assist CLIENT with pre-construction meeting, attend up to fifteen (15) on-site meetings to review pay applications and the project’s construction progress, up to five (5) additional on-site meetings, one (1) substantial completion observation and one (1) final completion observation. Except as expressly stated in the Scope of Work, the A/E shall not be responsible to supervise, direct or have control over Work of CLIENT’s Contractors, subcontractors or other service/material providers, including any designated General Contractor / Construction Manager of CLIENT or any subcontractors thereof nor have any responsibility for the Contractor’s means, methods, techniques, sequences or procedures selected by Contractors nor for the Contractors’ safety precautions or programs in connection with Work. These rights and responsibilities are solely those of and between the CLIENT and the applicable Contractors. The CLIENT agrees that the A/E is not responsible for the job-site condition or on- site worker safety, except as otherwise expressly stated in the Scope of Work. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC EXHIBIT A Exhibit A | Scope of Work Page 4 of 6 Except unless prohibited by applicable law, the A/E shall not be responsible for any acts or omissions of the Contractors, including any subcontractor, any entity performing any portions of Work or any agent or employee of any of them. The A/E does not guarantee the performance of any of the Contractors and shall not be responsible for the Contractors’ failure to perform or furnish any applicable Work in accordance with the Contract Documents or any applicable laws, codes, rules or regulations. The A/E shall not be responsible for any delays in the execution of the Work caused by the General Contractor / Construction Manager. RECORD DRAWING PHASE SERVICES The A/E shall transfer information provided by the Contractor on their Construction Document Markups/As-Built Drawings after construction is completed to digital files (AutoCAD/PDF) and provide these files to the CLIENT. TASK 3 - SUPPLEMENTAL SERVICES AV SOUND/LIGHTING DESIGN A/E will design sound activated lighting system at location of the caregiver’s shade structure including: Programmable string or rope lights with individual control of color and intensity of each element or section. Control system for lighting that is triggered by sound and/or motion of visitors within the environment, and by a system control touch panel for operator control and maintenance. Audio system provides sound effects and tonal sounds triggered by sound and/or motion and sequenced with the lighting changes. Utilize artificial intelligence tools to recognize voice commands to change color and/or intensity in sections of the lighting or as a whole, and sequence those changes with sound effects and tonal elements. Program ten (10) different presets. Within each preset there can be color ranges or sequences of colors that are then manipulated by motion and sound or by voice commands. Any additional presets can be provided as an additional service. WI-FI DESIGN A/E will design Wi-Fi system throughout playground area for public Wi-Fi access. ADDITIONAL SERVICES If the Budget or Scope for Phase One is increased beyond that established in this contract, or Exhibit E – Master Plan, or if additional bid packages are required, or if additional submittals for Development Review are required beyond the number stipulated in Basic Services, Professional Services required to include said changes shall be considered Additional Services, and compensation for A/E's services shall be adjusted appropriately according to the magnitude of the change. All changes in service shall be agreed to in writing by both CLIENT and A/E prior to any supplemental services being provided. Additional Services Task– Additional Phases of Bid Services and Construction Administration The A/E will assist in providing additional Bid and Construction Administration Services after the completion of items defined as Phase 1. If the items identified as Alternates are to be constructed under separate construction contracts, a new bid package would be required. If the Project is bid or constructed under multiple contracts beyond the initial procurement due to phased funding or Owner-directed sequencing, services associated with preparing revised bid documents, updating opinions of probable construction cost, reissuing specifications, bidding assistance, construction administration, record drawing revisions, or other services required for subsequent construction phases shall be considered Additional Services and authorized by amendment or separate agreement. Compensation and Schedule for these Additional services will be negotiated per phase to better understand the size and complexity of the future additions. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC EXHIBIT A Exhibit A | Scope of Work Page 5 of 6 Additional Services are services that are not specifically included in the Basic Professional Services (i.e. additional meetings beyond those described above, subdividing the project into multiple sets and/or bids, “fly-through” animations, additional renderings, etc.). Said services shall be described and compensation established and authorized by the CLIENT in writing prior to the A/E providing said services. Additional Services shall be attached to the Agreement as an Amendment. The following Additional Services are not included in the Basic Professional Services but can be provided upon request and written authorization by the CLIENT. The following services are not included in this Agreement but are available to CLIENT upon written authorized approval and mutual agreement. Payment of City of Denton review fees associated with City of Denton Civil Engineering Plans, Landscape, and Tree Preservation Plans. Assistance with fund raising efforts with the Denton Parks Foundation to include identification of individual components, playground areas, and other sponsorship opportunities. Zoning Compliance Plan. Renderings, models, or mock-ups other than what is defined in Basic Services. Storm Water Pollution Prevent Plan (SWPPP). Project Website. Site Entitlement and Platting Services. CLOMR. LOMR. Hydraulic modeling Flood Studies. Delineation of Waters of the United States and Section 404 Permit Review. Nation Wide Permit 42 Pre-Construction Notification. Environmental/Corps of Engineers/FEMA permits. Meetings (beyond those listed in the Scope description). Procurement of Public Art and Artist Selection. Grant Applications and related documents. Additional site visits beyond those stipulated in the Scope definition during Construction. Assistance by A/E to City in the resolution of construction-contract disputes between City and its Contractor, or contract-related claims against City, are not a part of the Scope of this Proposal. However, such services may be provided as Additional Services by separate agreement or amendment, as provided for herein, to this Agreement. Water Supply Study. Additional property acquisitions. If additional properties are acquired and added to the park, adjustments to the Professional Services Agreement may be required. Platting. Archeological Survey. A/V design of additional presets, audio content design, creation and programming for lighting system past the included presets. EXCLUSIONS The intent of this Basic Services (Scope of Work) is to include only the services specifically listed herein for this PROJECT. Services specifically excluded from the Basic Professional Services include, but are not limited to the following: Fees for Permits and Advertising. Asbestos and Hazardous Materials Studies. Field Surveying or Production of Related Maps for Purposes of Determining Off-Site Utility Locations or Construction Control / Layout. Design of Off-Site Utility Services or Drainage Facilities to more than 100 feet from the Project Site Boundary. Construction Inspection Services. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC EXHIBIT A Exhibit A | Scope of Work Page 6 of 6 Construction Materials Testing. Full-time or More Frequent than Provided as Basic Professional Services and Detailed Observation of the Contractor’s Work-in-Progress. Environmental Impact Statement(s), Assessment(s) or Permit(s). Development of FEMA LOMR and CLOMR Submittals. Traffic Engineering Reports or Studies. Submittals and/or Coordination with the United States Army Corps of Engineers. Texas Department of Health Demolition Notification. Commissioning and Special Inspections. ITEMS AND SERVICES TO BE PROVIDED BY THE CLIENT The CLIENT shall provide the following items and services to the A/E in the performance of the PROJECT upon request. Boundary Survey for project site. Topographic survey for project site. Existing data the CLIENT has on file concerning the project, as available. As-built plans/digital files for the existing facilities and / or utilities, as available. Assist the A/E in obtaining any required data and information from local utility companies, as available. Standard details and specifications in digital format. Assist the A/E in requiring appropriate utility companies to expose underground utilities within the right-of-way and/or easements, as required. Plan coordination/approval with franchise utility companies. Conducting assessments, acquiring easements, filing required documentation and coordinating with property owners regarding right-of-way or easement acquisition. Public Art. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Exhibit B | Fee Schedule Page 1 of 1 EXHIBIT B FFE SCHEDULE CITY OF DENTON | LILY CANTU PLAYGROUND TASK 01 – PRE DESIGN PHASE SERVICES $ 47,500.00 a. Topographic Survey Allowance $ 15,000.00 b. Subsurface Utility Engineering (SUE) $ 12,500.00 c. Geotechnical Investigation and Report $ 15,000.00 d. Archeological Desktop Analysis $ 5,000.00 TASK 02 – DESIGN PHASE SERVICES $ 595,000.00 a. Schematic Design Phase $ 119,000.00 b. Design Development Phase $ 148,750.00 c. Construction Document Phase $ 178,500.00 d. Bidding and Negotiation Phase $ 20,825.00 e. Construction Administration and Observation Phase $ 119,000.00 f. Record Drawing Phase $ 8,925.00 TASK 03 – SUPPLEMENTAL SERVICES $ 99,500.00 a. AV Sound/Lighting Design $ 77,500.00 b. Wi-Fi Design $ 22,000.00 Subtotal Basic Professional Services $ 742,000.00 Reimbursable Expenses $ 7,500.00 Total Basic Professional Services plus Reimbursables $ 749,500.00 Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Client:Project: Agreement Date: Location: CLASSIFICATION HOURLY RATE CLASSIFICATION HOURLY RATE CLASSIFICATION HOURLY RATE $84.00 Architect $210.00 Architect $327.00 $97.00 Civil Engineer $254.00 Civil Engineer $352.00 Electrical Engineer $244.00 Electrical Engineer $346.00 $134.00 Interior Designer $182.00 Interior Designer $259.00 Landscape Architect $196.00 Landscape Architect $277.00 $142.00 Mechanical Engineer $237.00 Mechanical Engineer $335.00 Structural Engineer $244.00 Structural Engineer $314.00 $157.00 Survey Tech $190.00 Professional Land Surveyor $293.00 Other Professional $180.00 Other Professional $270.00 $171.00 Architect $256.00 Architect $417.00 Architect $171.00 Civil Engineer $296.00 Civil Engineer $425.00 Civil Engineer $184.00 Electrical Engineer $285.00 Electrical Engineer $412.00 Electrical Engineer $185.00 Interior Designer $200.00 Interior Designer $356.00 Interior Designer $158.00 Landscape Architect $213.00 Landscape Architect $356.00 Landscape Architect $158.00 Mechanical Engineer $277.00 Mechanical Engineer $396.00 Mechanical Engineer $177.00 Structural Engineer $282.00 Structural Engineer $415.00 Structural Engineer $176.00 Survey Tech $231.00 Professional Land Surveyor $355.00 Survey Tech $149.00 Other Professional $213.00 Other Professional $341.00 Other Professional $155.00 Architect $310.00 Architect $185.00 Civil Engineer $351.00 Civil Engineer $207.00 Electrical Engineer $344.00 Electrical Engineer $210.00 Interior Designer $239.00 Interior Designer $166.00 Landscape Architect $259.00 Landscape Architect $166.00 Mechanical Engineer $332.00 Mechanical Engineer $203.00 Structural Engineer $310.00 Structural Engineer $200.00 Professional Land Surveyor $262.00 Survey Tech $163.00 Other Professional $237.00 Other Professional $164.00 The Schedule of Charges is incorporated into the Agreement for Services provided, effective January 1, 2026 through December 31, 2026. After December 31, 2026, invoices will reflect the Schedule of Charges currently in effect. SUPPORT STAFF V Parkhill Hourly Rate Schedule January 1, 2026 through December 31, 2026 SUPPORT STAFF I PROFESSIONAL LEVEL III PROFESSIONAL LEVEL VI SUPPORT STAFF II SUPPORT STAFF III SUPPORT STAFF IV PROFESSIONAL LEVEL V PROFESSIONAL LEVEL II SUPPORT STAFF VI PROFESSIONAL LEVEL IV PROFESSIONAL LEVEL VII PROFESSIONAL LEVEL I EXHIBIT B City of Denton 2001 W. Windsor Dr., Denton, TX 76208 Lily Cantu Playground at North Lakes Park August 13, 2026 Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC 300 ft N➤➤N Image © 2026 Vexcel Imaging US, Inc.Image © 2026 Vexcel Imaging US, Inc. EXHIBIT C - PROJECT LIMITS PROJECT LIMITS Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC MARCH 17, 2025 PROJECT #: 22283 LIBRADA “LILY” CANTÚ PLAYGROUND CURRENT MASTER PLAN NORTH 0’30’60’ ENVIRONMENTAL EDUCATION COMMUNITY EMBANKMENT SLIDE TACTILE PAVING MUSIC PLAY PAVILION PAVING, PAINT, AND FURNISHINGS IMPROVEMENTS VEHICULAR DROP-OFF AND TRAIL CONNECTION TO PAVILION AND PLAYGROUND EXISTING MAIN PAVILION ACCESSIBLE TRAIL IMPROVEMENTS GROUP SEATING ELEVATED RAMP PLATFORM FLEXIBLE SEATING LILY CANTU DEDICATION SIGNAGE SENSORY FENCE PANELS 5-12 GRADUATED PLAY INTERACTIVE LIGHTING FLEXIBLE SEATING ADA ACCESSIBLE RESTROOM NATURAL PLAY ELEMENT THERAPY WALKING LOOP 2-5 PLAY ZONE SENSORY FENCE PANELS ENTRY GATEWAY & PLAYGROUND SIGNAGE 2-5 SWING ZONE FLOWER SHADE STRUCTURE, TYP. ENTRY GATEWAY & PLAYGROUND SIGNAGE 5-12 SPINNING & ROCKING ZONE ELEVATED RAMP PLATFORM PERIMETER FENCE HAMMOCK RETREAT EMBANKMENT SLIDE HERITAGE TREE DECK 5-12 SWING ZONE EXHIBIT D - MASTER PLAN / PHASING PHASE 1 SCOPE AREA. REFER TO CONTRACT FOR SCOPE ELEMENT LIST REMAINING PHASES SCOPE AREA. REFER TO CONTRACT FOR SCOPE ELEMENT LIST PHASE AREA LEGEND Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Exhibit E INSURANCE REQUIREMENTS Respondent’s attention is directed to the insurance requirements below. It is highly recommended that respondents confer with their respective insurance carriers or brokers to determine in advance of Proposal/Bid submission the availability of insurance certificates and endorsements as prescribed and provided herein. If an apparent low respondent fails to comply strictly with the insurance requirements, that respondent may be disqualified from award of the contract. Upon contract award, all insurance requirements shall become contractual obligations, which the successful ARCHITECT shall have a duty to maintain throughout the course of this contract. STANDARD PROVISIONS: Without limiting any of the other obligations or liabilities of the ARCHITECT, the ARCHITECT shall provide and maintain until the contracted work has been completed and accepted by the City of Denton, Owner, the minimum insurance coverage as indicated hereinafter. As soon as practicable after notification of contract award, ARCHITECT shall file with the Purchasing Department satisfactory certificates of insurance including any applicable addendum or endorsements, containing the contract number and title of the project. ARCHITECT may, upon written request to the Purchasing Department, ask for clarification of any insurance requirements at any time; however, ARCHITECT shall not commence any work or deliver any material until he or she receives notification that the contract has been accepted, approved, and signed by the City of Denton. All insurance policies proposed or obtained in satisfaction of these requirements shall comply with the following general specifications, and shall be maintained in compliance with these general specifications throughout the duration of the AGREEMENT, or longer, if so noted: • Each policy shall be issued by a company authorized to do business in the State of Texas with an A.M. Best Company rating of at least A- or better. • Any deductibles or self-insured retentions shall be declared in the proposal. If requested by the City, the insurer shall reduce or eliminate such deductibles or self-insured retentions with respect to the City, its officials, agents, employees, and volunteers; or, the ARCHITECT shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. • Liability policies shall be endorsed to provide the following: o Name as Additional Insured the City of Denton, its Officials, Agents, Employees, and volunteers. Not applicable for Professional Liability Policies o That such insurance is primary to any other insurance available to the Additional Insured with respect to claims covered under the policy and that this insurance applies separately to each insured against whom claim is Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC made or suit is brought. The inclusion of more than one insured shall not operate to increase the insurer's limit of liability. o Provide a Waiver of Subrogation in favor of the City of Denton, its officials, agents, employees, and volunteers. • Cancellation: City requires 30 day written notice should any of the policies described on the certificate be cancelled or materially changed before the expiration date. • Should any of the required insurance be provided under a claims made form, ARCHITECT shall maintain such coverage continuously throughout the term of this contract and, without lapse, for a period of three years beyond the contract expiration, such that occurrences arising during the contract term which give rise to claims made after expiration of the contract shall be covered. • Should any of the required insurance be provided under a form of coverage that includes a general annual aggregate limit providing for claims investigation or legal defense costs to be included in the general annual aggregate limit, the ARCHITECT shall either double the occurrence limits or obtain Owners and ARCHITECT Protective Liability Insurance. • Should any required insurance lapse during the contract term, requests for payments originating after such lapse shall not be processed until the City receives satisfactory evidence of reinstated coverage as required by this contract, effective as of the lapse date. If insurance is not reinstated, City may, at its sole option, terminate this agreement effective on the date of the lapse. SPECIFIC ADDITIONAL INSURANCE REQUIREMENTS: All insurance policies proposed or obtained in satisfaction of this AGREEMENT shall additionally comply with the following specifications, and shall be maintained in compliance with these additional specifications throughout the duration of the AGREEMENT, or longer, if so noted: A. COMMERCIAL GENERAL LIABILITY INSURANCE Commercial General Liability Insurance including, but not limited to, Premises/Operations, Personal & Advertising Injury, Products/Completed Operations, Independent ARCHITECT, and Contractual Liability with minimum combined bodily injury (including death) and property damage limits of $1,000,000.00 per occurrence and $2,000,000.00 general aggregate. B. PROFESSIONAL LIABILITY INSURANCE If ARCHITECT is a licensed or certified person who renders professional services, then Professional Liability Insurance to provide coverage against any claim which the ARCHITECT becomes legally obligated to pay as damages arising out of the performance of professional services caused by any negligent error, omission or act with minimum limits of $1,000,000.00 per claim, $2,000,000.00 annual aggregate. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC SUBCONTRACTING LIABILITY (1) Without limiting any of the other obligations or liabilities of the ARCHITECT, the ARCHITECT shall require each Subcontractor performing work under the contract, at the Subcontractor’s own expense, to maintain during the engagement with the CITY, types and limits of insurance that are appropriate for the services/work being performed, comply with all applicable laws and are consistent with industry standards. The Subcontractor’s liability insurance shall name ARCHITECT as an additional insured. (2) ARCHITECT shall obtain and monitor the certificates of insurance from each Subcontractor. ARCHITECT must retain the certificates of insurance for the duration of the contract and shall have the responsibility of enforcing insurance requirements among its Subcontractors. The CITY shall be entitled, upon request and without expense, to receive copies of these certificates. Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton Ethics Code, Ordinance 18-757. By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACCExhibit CIQ Parkhill Smith & Cooper, Inc. X 8/24/2026 CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. City of Denton Ethics Code Ordinance Number 18-757 Definitions: Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption) City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use. Per the City of Denton Ethics Code, Section 2-273. – Prohibitions (3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year. Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Docusign Envelope ID: 510983E0-4FA1-848E-82CD-B55121954ACC Certificate Of Completion Envelope Id: 510983E0-4FA1-848E-82CD-B55121954ACC Status: Completed Subject: Please Docusign: City Council Contract 8596-004 Lilly Cantu Playground PSA Source Envelope: Document Pages: 36 Signatures: 6 Envelope Originator: Certificate Pages: 6 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 8/19/2026 2:59:01 PM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 8/20/2026 12:31:42 PM Viewed: 8/20/2026 12:31:51 PM Signed: 8/20/2026 12:32:54 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 8/20/2026 12:32:56 PM Viewed: 8/20/2026 1:27:15 PM Signed: 8/20/2026 1:28:03 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Leah Bush leah.bush@cityofdenton.com Assistant City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/20/2026 1:28:05 PM Viewed: 8/24/2026 10:51:56 AM Signed: 8/24/2026 11:55:37 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Clint Wofford cwofford@Parkhill.com Partner Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 209.71.140.222 Sent: 8/24/2026 11:55:40 AM Viewed: 8/24/2026 12:56:01 PM Signed: 8/24/2026 1:21:32 PM Electronic Record and Signature Disclosure: Accepted: 8/24/2026 12:56:01 PM ID: dd5c7624-43f3-4ca8-bf33-0f5d7dab8165 Signer Events Signature Timestamp Jennifer Basham Jennifer.Basham@cityofdenton.com Director of Parks and Recreation Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/24/2026 1:21:35 PM Viewed: 8/24/2026 1:32:14 PM Signed: 8/24/2026 3:29:10 PM Electronic Record and Signature Disclosure: Accepted: 8/24/2026 1:32:14 PM ID: 9dc60817-c014-495a-a6e4-035b78e1a4b7 Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 8/24/2026 3:29:13 PM Viewed: 9/23/2026 1:57:59 PM Signed: 9/23/2026 1:58:17 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Cassey Ogden Cassey.Ogden@cityofdenton.com Interim City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/23/2026 1:58:19 PM Viewed: 9/23/2026 5:18:58 PM Signed: 9/23/2026 5:19:05 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Kristin Gilbert Kristi.Gilbert@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 198.49.140.10 Sent: 9/23/2026 5:19:08 PM Viewed: 9/24/2026 9:11:07 AM Signed: 9/24/2026 9:11:32 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 8/20/2026 12:32:56 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 8/24/2026 3:29:13 PM Viewed: 8/25/2026 8:30:19 AM Electronic Record and Signature Disclosure: Not Offered via Docusign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 9/24/2026 9:11:34 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Monica Martin monica.martin@cityofdenton.com Program Area Manager-Aquatics City of Denton Security Level: Email, Account Authentication (None) Sent: 9/24/2026 9:11:35 AM Electronic Record and Signature Disclosure: Accepted: 8/24/2026 9:05:30 PM ID: f5f004c4-2bfc-4d2b-8e08-a3a6bc9e4205 Erica Garcia Erica.Garcia@cityofDenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Sent: 9/24/2026 9:11:36 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/20/2026 12:31:42 PM Envelope Updated Security Checked 8/21/2026 9:01:21 AM Certified Delivered Security Checked 9/24/2026 9:11:07 AM Signing Complete Security Checked 9/24/2026 9:11:32 AM Completed Security Checked 9/24/2026 9:11:36 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Clint Wofford, Jennifer Basham, Monica Martin How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. 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