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Home My WebLink About9018 - Formal Amendment 1 Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 Not Applicable 9018FILE City Website Kayla Clark APRIL 12, 2029 SEPTEMBER 22, 2026 26-1501 1 THE STATE OF TEXAS § § COUNTY OF DENTON § FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND CIVICPLUS, LLC 9018 THIS FIRST AMENDMENT TO CONTRACT 9018 (this “Amendment”) by and between the City of Denton, Texas (“City”) and CIVICPLUS, LLC (“Contractor”) to that certain contract executed on March 20, 2026, in the original not-to-exceed amount of $66,830.60 (the “Agreement”); for services related to the ADA compliance with the city website. WHEREAS, the City deems it necessary to further expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $69,599.39 with this First Amendment for an aggregate not-to- exceed amount of $136,429.99; and WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement amount to provide an additional $69,599.39 for additional services and materials to be provided in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of $136,429.99. 2. The additional goods/services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for goods/services related to the city website add-on to comply with the latest Web Content Accessibility Guidelines (WCAG) at Level AA and ADA accessibility, are hereby authorized to be performed by Contractor. For and in consideration of the additional goods/services to be performed by Contractor, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 2 IN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by and through their respective duly authorized representatives and officers on this date_______________________________________. ATTEST: CITY SECRETARY By: _______________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT APPROVED AS TO FORM: MACK REINWAND, CITY ATTORNEY BY: _______________________________ “CONTRACTOR” CIVICPLUS, LLC By: _____________________________ AUTHORIZED SIGNATURE, TITLE CITY OF DENTON Cassey Ogden, Interim City Manager By: _____________________________ Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 Sr. VP of Customer Success Interim Director of Marketing and Communications Kayla Herrod Marketing and Communications 09/22/2026 KRISTI GILBERT, CivicPlus 302 South 4th St. Suite 500 Manhattan, KS 66502 US Statement of Work Quote #:Q-126632-1 CivicPlus Pricing Approval Date: 6/4/2026 10:01 AM Expires On:9/25/2026 Client: City of Denton, TX Bill To: DENTON CITY, TEXAS SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD Jennifer Gladden 2283276817 jennifer.gladden@civicplus.com Net 30 One-time(s) QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 DocAccess Implementation Implementation of DocAccess USD 0.00 Recurring Service(s) QTY PRODUCT NAME DESCRIPTION 12 Month Value 1.00 DocAccess DocAccess is a document accessibility platform that scans, converts, and monitors PDF documents on websites to support ADA and Section 508 compliance efforts for users with disabilities. USD 25,917.92 Initial Term 10/1/2026 - 4/12/2029, Renewal Term 4/13 each calendar year Initial Term Invoice Schedule Year One Annual Total invoiced upon the signature date of this Agreement, subject to proration if the term begins at signing. Subsequent Annual Totals invoiced every 12 months starting at Renewal Term. Page 1 of 3 Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 Exhibit A Annual Subscription One Time Fees Annual Total Year One USD 13,811.06 USD 0.00 USD 13,811.06 Year Two USD 27,213.82 USD 27,213.82 Year Three USD 28,574.51 USD 28,574.51 Subtotal USD 69,599.39 Annual Recurring Services Starting Year 4 USD 30,003.24 The Annual Recurring Services subscription fee for the Products (as described above) included in this SOW areprorated and co-termed to align with the Client’s current billing schedule and the Annual Recurring Services amount will subsequently be added to Client's Term and regularly scheduled annual invoices under the terms of the Agreement.This Statement of Work ("SOW") shall be subject to the terms and conditions oIWKHQHJRWLDWHGWHUPVLQWKH&LYLF3OXV0DVWHU 6HUYLFHV$JUHHPHQW&RQWUDFWDQGWKHDSSOLFDEOH'RF$FFHVV6ROXWLRQVDQG6HUYLFHV7HUPVDQG&RQGLWLRQV DWWDFKHGDQGLQFRUSRUDWHGKHUHWR(collective, the "Agreement"). By signing this SOW, Client expressly agreesto the terms and conditions of the Agreement, as though set forth herein. Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein. Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW. If the customer has subscribed to the DocAccess services, which is evidenced by the DocAccess line item shown above, the covered domains for the service shall be limited to: https://www.cityofdenton.com/, https://www.cityofdenton.gov Page 2 of 3 Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 Acceptance of Quote # Q-126632-1 The undersigned acknowledges having read, understood, and agreed to be bound by the binding terms and conditions incorporated into this SOW. This SOW shall become effective as of the date of the last signature below (“Effective Date”). For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus ___________________________________ By (please sign): ___________________________________ By (please sign): ___________________________________ Printed Name: ___________________________________ Printed Name: ___________________________________ Title: ___________________________________ Title: ___________________________________ Date: ___________________________________ Date: ___________________________________ Organization Legal Name: ___________________________________ Billing Contact: ___________________________________ Title: ___________________________________ Billing Phone Number: ___________________________________ Billing Email: ___________________________________ Billing Address: ___________________________________ Mailing Address: (If different from above) ___________________________________ PO Number: (Info needed on Invoice (PO or Job#) if required) Page 3 of 3 Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 DocAccess Terms Customer understands and agrees the use of the DocAccess accessibility services (the "Services") is subject to the following terms: 1. Shared Responsibility Model. Customer acknowledges and agrees that accessibility obligations are shared: 1. CivicPlus: Provides automated accessibility enhancements by converting PDFs to an HTML transcript designed to align with WCAG 2.1 Level AA standards. 2. Customer: Remains responsible for overall accessibility compliance of the digital environment in which DocAccess is implemented, including but not limited to the context, labeling, links to original content, and content external to DocAccess transcripts. 2. The Services are intended to run on public-facing PDFs and, where supported, non- public-facing digital environments (such as learning management systems or internal document repositories). Where Customer elects to use the Services on non-public-facing environments, Customer acknowledges and agrees that: 1. Customer shall not use the Services to process documents containing (i) ŜťŪîôĲťϙôîŪèÍťĖĺĲϙŘôèĺŘîŜϙÍŜϙîôƱĲôîϙŪĲîôŘϙťēôϙ>ÍıĖīƅϙ(îŪèÍťĖĺĲÍīϙĖČēťŜϙ ÍĲîϙŘĖŽÍèƅϙèťϙϼ͑͏ϙϟϟϟϙЯϙ͐͑͒͑ČϽϙϼЊ>(ГϽϠϙϼĖĖϽϙŕŘĺťôèťôîϙēôÍīťēϙ ĖĲċĺŘıÍťĖĺĲϙÍŜϙîôƱĲôîϙŪĲîôŘ HIPAA, (iii) Social Security numbers, (iv) ŕÍƅıôĲťϙèÍŘîϙîÍťÍϠϙĺŘϙϼŽϽϙÍĲƅϙĺťēôŘϙîÍťÍϙèīÍŜŜĖƱôîϙÍŜϙŜôĲŜĖťĖŽôϠϙèĺĲƱîôĲťĖÍīϠϙ or high-risk under applicable law (collectively, "Prohibited Data"); 2. Customer represents and warrants that documents submitted for processing do not contain Prohibited Data and that Customer has implemented reasonable controls to prevent the submission of Prohibited Data; 3. bĺťēĖĲČϙĖĲϙťēĖŜϙČŘôôıôĲťϙîôŜĖČĲÍťôŜϙĖŽĖèīŪŜϙÍŜϙÍϙŜèēĺĺīϙĺƯĖèĖÍīϙĺŘϙ otherwise authorizes CivicPlus to access, receive, or maintain student ôîŪèÍťĖĺĲϙŘôèĺŘîŜϙŪĲîôŘϙ>(ϟϙĖŽĖèīŪŜϙôƄŕŘôŜŜīƅϙîĖŜèīÍĖıŜϙÍĲƅϙŘĺīôϙÍŜϙÍϙ ŜèēĺĺīϙĺƯĖèĖÍīϙĺŘϙĺťēôŘϙ>(-designated party; 4. In the event Customer submits Prohibited Data to the Services in violation of this Section, Customer assumes all risk and liability arising from such submission. CivicPlus shall have no liability for any claims, losses, regulatory actions, or damages arising from or related to the processing of Prohibited Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 Data submitted by Customer, and any such processing shall be deemed outside the scope of the Services; and 5. CivicPlus maintains commercially reasonable administrative, physical, and technical safeguards consistent with SOC 2 standards to protect data processed through the Services. Information regarding CivicPlus' security practices is available upon request. 3. The Service facilitates accessibility but does not guarantee compliance under all laws, in all contexts, or for all content types. 4. The Service is built to generate accessibility-enhanced transcripts that aim to conform in all material respects to WCAG 2.1 Level AA. Customer understands that: 1. Automated accessibility conversion may yield imperfect results due to complexities inherent in original content (such as complex tables, interactive graphics). 2. Accessibility performance may vary across assistive technologies and devices. 5. In the event of defect in the Services, Customer agrees to promptly report reproducible accessibility defects to CivicPlus and provide reasonable cooperation to assist with remediation. 6. Customer shall use the Service and accessibility features solely to enhance access to PDFs in native or linked contexts where disabled users require accessible alternatives. 7. bĺϙ®ÍŘŘÍĲťƅϙĺċϙ(ƄťôŘĲÍīϙĺıŕīĖÍĲèôϟϙēôϙôŘŽĖèôϙîĺôŜϙĲĺťϙŘôıôîĖÍťôϙĺťēôŘϙ elements of Customer’s digital properties (such as website navigation, non- PDF content accessibility, multimedia outside the DocAccess viewer). Customer remains responsible for satisfying Accessibility Laws outside of DocAccess transcript content. 8. (ƄťôŘĲÍīϙIĲťôČŘÍťĖĺĲŜϙÍĲîϙēĖŘî-Party Tools. Customer acknowledges that integrations with third-party plug-ins, translation engines, assistive technologies, or other external services are governed by their respective terms. CivicPlus disclaims responsibility for accessibility performance attributable to third-party tools. 9. (ĲîϙŜôŘϙ(ƄŕôŘĖôĲèôϟϙŪŜťĺıôŘϙÍèħĲĺſīôîČôŜϙťēÍťϙ(ĲîϙŜôŘŜϙıÍƅϙÍèèôŜŜϙ accessible transcripts through the Service viewer, and that transcripts may include navigation, search, translation, and assisted technologies. The quality of these Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 ôƄŕôŘĖôĲèôŜϙıÍƅϙîôŕôĲîϙĺĲϙťēôϙ(ĲîϙŜôŘЍŜϙîôŽĖèôϠϙÍŜŜĖŜťĖŽôϙťôèēĲĺīĺČĖôŜϠϙÍĲîϙ network conditions. 10. Live Assistance Services. Where included, live assistance (such as interpreter access or visual support) is provided solely as a supplement to automated accessibility and does not constitute legal compliance. 11. Customer shall not alter, suppress, or remove accessibility annotations, metadata, or structural markup created by the Service. 12. Service-Dependent Accessibility. Customer acknowledges and agrees that the accessibility enhancements provided by the Service (including, without limitation, the conversion of PDF documents into accessible HTML transcripts) are generated and maintained dynÍıĖèÍīīƅϙÍĲîϙÍŘôϙĲĺťϙŕôŘıÍĲôĲťϙıĺîĖƱèÍťĖĺĲŜϙťĺϙťēôϙŪĲîôŘīƅĖĲČϙ documents. 13. (ƯôèťϙĺċϙôŘŽĖèôϙôŘıĖĲÍťĖĺĲϙĺŘϙ(ƄŕĖŘÍťĖĺĲϟϙŕĺĲϙôƄŕĖŘÍťĖĺĲϙĺŘϙťôŘıĖĲÍťĖĺĲϙĺċϙ Customer’s right to use the Service for any reason: 1. Accessible HTML transcripts and related accessibility features will no longer be automatically available; 2. Documents will revert to their original, non-enhanced format as hosted or published by Customer; and 3. CivicPlus will have no obligation to maintain, host, or provide access to accessibility-enhanced versions of Customer documents. 14. Customer Responsibility for Continued Accessibility. Customer is solely responsible for ensuring ongoing compliance with applicable accessibility laws and standards following termination of the Service, including by implementing alternative accessibility solutions or permanently remediating source documents where required. 15. No Reliance on Post-Termination Availability. Customer shall not rely on the continued availability of accessibility enhancements after the Service ends and agrees that the Service is intended as an ongoing accessibility solution, not a one- time or permanent remediation of content. 16. Customer understands that ongoing accessibility post termination of the Services requires the Customer to download the HTML. 17. Resource Optimization. CivicPlus may implement reasonable technical and ĺŕôŘÍťĖĺĲÍīϙıôÍŜŪŘôŜϙťĺϙıÍĲÍČôϙôŘŽĖèôϙŕôŘċĺŘıÍĲèôϙÍĲîϙŕŘĺèôŜŜĖĲČϙôƯĖèĖôĲèƅϟϙ Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 ŪèēϙıôÍŜŪŘôŜϙıÍƅϙĖĲèīŪîôϠϙſĖťēĺŪťϙīĖıĖťÍťĖĺĲϠϙĖîôĲťĖƱèÍťĖĺĲϙĺċϙîŪŕīĖèÍťôϙ documents, deduplication of identical content across domains, and prioritization of document processing. These measures are intended to reduce unnecessary processing and improve Service performance and do not alter the accessibility functionality of the Service for documents processed through the Service. 18. Volume Management. Customer’s Service plan includes document processing capacity appropriate to the Customer’s organization type and size. CivicPlus may monitor document processing volume to ensure use of the Service remains consistent with the scope of Customer’s plan. If Customer’s usage materially exceeds typical processing volumes for similarly situated customers or otherwise exceeds the scope of Customer’s plan, CivicPlus may work with Customer to manage document scope or processing volume. This may include, by way of example, excluding archived, outdated, or non-public-facing content from automated processing. CivicPlus will provide reasonable notice prior to implementing any material adjustments and will work with Customer in good faith to maintain accessibility coverage within the applicable plan parameters. 19. Plan Parameters. Customer’s Service plan includes document processing capacity as described in the applicable Order Form or service agreement. Accessing, viewing, or downloading previously generated accessible transcripts does not count toward document processing limits. CivicPlus may update processing parameters or plan thresholds from time to time to ŘôƲôèťϙèēÍĲČôŜϙĖĲϙôŘŽĖèôϙċŪĲèťĖĺĲÍīĖťƅϠϙŪŜťĺıôŘϙĺŘČÍĲĖƏÍťĖĺĲϙŜĖƏôϠϙîĺèŪıôĲťϙŕĺŘťċĺīĖĺϠϙĺŘϙ Service performance requirements. CivicPlus will provide Customer with reasonable advance notice of any material changes to such parameters. Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton Ethics Code, Ordinance 18-757. By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 CivicPlus, LLC CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. City of Denton Ethics Code Ordinance Number 18-757 Definitions: Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption) City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use. Per the City of Denton Ethics Code, Section 2-273. – Prohibitions (3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year. Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 Docusign Envelope ID: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 Certificate Of Completion Envelope Id: 5B6FEFC2-D034-86F4-80C0-5B72734EA8E9 Status: Completed Subject: Please DocuSign: City Council Contract 9018- City website- Formal amendment Source Envelope: Document Pages: 12 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Kayla Clark AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 901B Texas Street Denton, TX 76209 kayla.clark@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 8/20/2026 7:42:13 AM Holder: Kayla Clark kayla.clark@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Kayla Clark kayla.clark@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 8/20/2026 7:45:27 AM Viewed: 8/20/2026 7:45:36 AM Signed: 8/20/2026 7:47:53 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 8/20/2026 7:47:55 AM Viewed: 8/20/2026 9:35:56 AM Signed: 8/20/2026 11:29:33 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Leah Bush leah.bush@cityofdenton.com Assistant City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/20/2026 11:29:36 AM Viewed: 8/20/2026 12:23:48 PM Signed: 8/20/2026 12:26:36 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Amy Vikander vikander@civicplus.com Sr. VP of Customer Success CivicPlus,LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 64.6.123.178 Sent: 8/24/2026 7:58:50 AM Resent: 8/24/2026 12:04:02 PM Viewed: 8/24/2026 12:17:28 PM Signed: 8/24/2026 12:17:42 PM Electronic Record and Signature Disclosure: Accepted: 8/24/2026 11:43:28 AM ID: f35b9996-d43d-4964-b5ce-26d134f717ba Signer Events Signature Timestamp Kayla Herrod Kayla.herrod@cityofdenton.com Interim Director of Marketing and Communications Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2603:8080:fa00:3a71:a583:6e4c:c6b8:47de Sent: 8/24/2026 12:17:44 PM Viewed: 8/24/2026 1:26:34 PM Signed: 8/24/2026 1:27:06 PM Electronic Record and Signature Disclosure: Accepted: 8/24/2026 1:26:34 PM ID: edbd8aa8-43c6-4cbc-887b-d227f6b60c7b Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 8/24/2026 1:27:09 PM Viewed: 9/23/2026 11:59:53 AM Signed: 9/23/2026 12:00:33 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Cassey Ogden Cassey.Ogden@cityofdenton.com Interim City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/23/2026 12:00:35 PM Viewed: 9/23/2026 3:17:30 PM Signed: 9/23/2026 3:17:35 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Kristin Gilbert Kristi.gilbert@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 198.49.140.10 Sent: 9/23/2026 3:17:37 PM Viewed: 9/24/2026 7:12:49 AM Signed: 9/24/2026 7:13:26 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 8/20/2026 7:47:55 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Carbon Copy Events Status Timestamp Amy Vikander Contractsrequest@civicplus.com SVP of Customer Success Security Level: Email, Account Authentication (None) Sent: 8/24/2026 7:58:53 AM Viewed: 8/24/2026 11:22:28 AM Electronic Record and Signature Disclosure: Accepted: 8/20/2026 1:22:57 PM ID: 4aa3d043-44d4-4201-a3be-73f72337bf9b Jennifer Gladden jennifer.gladden@civicplus.com Security Level: Email, Account Authentication (None) Sent: 8/20/2026 1:14:20 PM Viewed: 8/20/2026 1:14:48 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 8/24/2026 1:27:09 PM Viewed: 8/25/2026 6:28:34 AM Electronic Record and Signature Disclosure: Not Offered via Docusign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 9/24/2026 7:13:28 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Justin Harmon Justin.Harmon@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 9/24/2026 7:13:29 AM Electronic Record and Signature Disclosure: Accepted: 8/11/2026 9:10:55 AM ID: 4735f3f5-b66b-4e19-bb17-8365d2512479 Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/20/2026 7:45:27 AM Envelope Updated Security Checked 8/24/2026 11:28:43 AM Certified Delivered Security Checked 9/24/2026 7:12:49 AM Signing Complete Security Checked 9/24/2026 7:13:26 AM Completed Security Checked 9/24/2026 7:13:29 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 1:59:03 PM Parties agreed to: Amy Vikander, Kayla Herrod, Amy Vikander, Justin Harmon How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. 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By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.