HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet Amend 1City of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 22, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a contract between the City of Denton and Civic Plus,
LLC, amending the contract approved by Purchasing on March 20, 2026, in the not-to-exceed amount of
$66,830.60; said first amendment for an additional plug-in to the City’s existing website, known as
DocAccess, to support compliance in accordance with new government accessibility guidelines for
Marketing and Communications; providing for the expenditure of funds therefor; and providing an effective
date (File 9018 – providing for an additional first amendment expenditure amount not-to-exceed
$69,599.39, with the total contract amount not-to-exceed $136,429.99).
INFORMATION/BACKGROUND
Since 2021, Civic Plus, LLC has worked to rebuild the City of Denton website to improve search function
capability, assisting residents in finding the content they need, improving Americans with Disabilities Act
(ADA) compliance options, providing a more sophisticated content management system (CMS) that has
improved efficiencies and workflow for staff making changes to the website, and providing more dynamic
content organization tools that have improved the user experience for residents visiting the website. As a
result of these improvements, the City of Denton website now has an expected lifecycle until 2036.
The contract renewal executed in March 2026 allows for the continued hosting and maintenance of the
City’s public-facing website and provides for the uninterrupted service of the website that is critical to
ensuring operational efficiency and functionality for citizens and city departments.
By April 26, 2027, the City is required to comply with the latest Web Content Accessibility Guidelines
(WCAG) at Level AA, which ensure websites and digital content are accessible to people with disabilities
through requirements like color contrast, keyboard navigation, captions, and clear structure.
The proposed contract amendment is for an additional plug-in feature, known as DocAccess, that will
automatically convert the thousands of PDF documents hosted on the City’s website into ADA accessible
and WCAG-compliant files. Civic Plus. LLC has also confirmed that the tool is compatible with Laserfiche,
one of the city’s main document repositories, and Swagit, Denton Television’s partial production contractor
for public meetings.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On March 19, 2026, Purchasing approved a contract renewal with Civic Plus, LLC, in the not-to-exceed
amount of $66,830.60.
RECOMMENDATION
Award Amendment No. 1 with Civic Plus, LLC, to provide the DocAccess upgrade for the City’s public-
facing website in the not-to-exceed amount of $69,599.39, for a total amended contract in the not-to-exceed
amount of $136,429.99.
PRINCIPAL PLACE OF BUSINESS
CivicPlus, LLC
Manhattan, KS
ESTIMATED SCHEDULE OF PROJECT
This contract will expire on April 12, 2029.
FISCAL INFORMATION
These services will be funded from Marketing and Communications Software Licenses account
106001.7803. Requisition #176658 has been entered into the Purchasing software system in the amount of
$13,811.06. The remaining amount will be budgeted in future fiscal years to align with the contract terms
and expenditures.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Contract
Exhibit 3: Ordinance and Amendment 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this amendment, contact: Justin Harmon, 940-349-8171.
Legal point of contact: Leah Bush at 940-349-8333.