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HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Christine Taylor DATE: September 22, 2026 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with BuzzClan, LLC, as the primary vendor, WorkNow LLC dba NoHat Staffing, as the secondary vendor, and LC Personnel, Inc. dba Labor Finders, as the tertiary vendor for temporary labor services to be used by various City of Denton departments for the Purchasing Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 9048 – awarded to BuzzClan, LLC, primary, WorkNow LLC dba NoHat Staffing, secondary, and LC Personnel, Inc. dba Labor Finders, tertiary, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $350,000.00). INFORMATION/BACKGROUND This RFP is for temporary employment services to various operations throughout the City limits, including but not limited to parks services, water and wastewater utilities, street construction and repair services, electric utility services, and landfill operations on an as-needed basis. City departments utilize temporary labor on an as-needed basis for seasonal or project-based tasks that do not require a full-time position. Utilizing a staffing firm allows for general labor tasks to be completed faster since the assigned employees are not City of Denton employees and therefore not required to follow the same onboarding process. The contract requires a staffing firm to provide temporary labor services with the ability to perform general maintenance tasks such as yard care and other tasks as assigned. Solid Waste uses temporary labor services to pick up litter and debris around the landfill, stream cleaning and washing trucks and equipment, and picking up and unloading solid waste on residential routes. Parks use temporary labor services for trash cleanup after large events and grounds maintenance on an as-needed basis. In fiscal year 2024, the City spent $61,140 on temporary labor services; in fiscal year 2025, the City spent $63,361; and, to date in fiscal year 2026, the City has spent $40,843. Year Amount Year 1 $65,000 Year 2 65,000 Year 3 65,000 Year 4 65,000 Year 5 65,000 Contingency 25,000 Total $350,000 City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com The contract has the following assigned skilled levels for the City to request: Level I – entry-level position with zero to two (2) years of verifiable, applicable experience. Level II- intermediate skill set with two (2) but less than five (5) years of verifiable, applicable experience. Level III – advanced skill set with at least five (5) years of verifiable, applicable experience. Vendor Award* BuzzClan, LLC Primary WorkNow LLC dba NoHat Staffing Secondary LC Personnel, Inc. dba Labor Finders Tertiary *If the Primary contractor fails to provide a suitable candidate for the position requested, then the Secondary contractor will be called. If the Secondary contractor fails to provide a suitable candidate for the position requested, then the Tertiary contractor will be called. After reference checks, staff feels that BuzzClan, LLC is an established business that has experience working with larger entities and possesses the competence to perform the work requested in a timely manner. Below is the information BuzzClan, LLC, NoHat, and Labor Finders provided regarding the wages they pay their employees who will be assigned to the City’s contract. Position Description BuzzClan Hourly Rate of Employees NoHat Hourly Rate of Employees Labor Finders Hourly Rate of Employees Temporary Labor Level I $17.21 $21.12 $13.00 Temporary Labor Level II $17.79 $25.08 $14.00 Temporary Labor Level III $18.32 $29.04 $15.00 Request for Proposals was sent to 462 prospective suppliers, including 28 Denton firms. In addition, specifications were placed on the Procurement website for prospective suppliers to download and advertised in the local newspaper. Twelve proposals were received, references were checked, and proposals were evaluated based upon published criteria, including price, compliance with specifications, and probable performance. Best and Final Offers (BAFO) were requested from the top firms. Staff recommends awarding to a primary, secondary, and tertiary vendor as follows, as shown on Exhibit 2, for a combined not-to- exceed amount of $350,000. NIGP Code Used for Solicitation: 962 - (Service Only) - Miscellaneous Services, No. 2 (Not Otherwise Classified) Notifications sent for Solicitation sent in IonWave: 462 Number of Suppliers that viewed Solicitation in IonWave: 85 HUB-Historically Underutilized Business Invitations sent out: 65 SBE-Small Business Enterprise Invitations sent out: 189 Responses from Solicitation: 11 RECOMMENDATION Award a contract with BuzzClan, LLC, as the primary vendor, WorkNow LLC dba NoHat Staffing, as the secondary vendor, and LC Personnel, Inc. dba Labor Finders, as the tertiary vendor, for temporary labor services to be used by various City of Denton departments for the Purchasing Department, for a one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $350,000. PRINCIPAL PLACE OF BUSINESS BuzzClan, LLC Flower Mound, TX WorkNow LLC dba NoHat Staffing Richmond, TX LC Personnel, Inc. dba Labor Finders Cedar Park, TX ESTIMATED SCHEDULE OF PROJECT This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year periods, with all terms and conditions remaining the same. FISCAL INFORMATION These products and services will be funded through the using department’s budget on an as-needed basis. The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Pricing Evaluation Exhibit 3: Ordinance and Contracts Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Lori Hewell, 940-349-7100. Legal point of contact: Leah Bush at 940-349-8333.