HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: September 22, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with LeadsOnline, LLC, for the purchase of the
LeadSuite and NightHawk Investigation System for the Police Department, which is the sole provider of
this software, in accordance with Texas Local Government Code 252.022, which provides that procurement
of commodities and services that are available from one source are exempt from competitive bidding, and
if over $100,000, shall be awarded by the governing body; providing for the expenditure of funds therefor;
and providing an effective date (File 9092 – awarded to LeadsOnline, LLC, in the three (3) year not-to-
exceed amount of $118,956.47).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
LeadsOnline has been utilized by the Police Department since 2005. The provider maintains a confidential
database accessible electronically exclusively by Law Enforcement Agencies for the sole purpose of
identifying stolen merchandise and persons suspected of buying and/or selling such goods. The system
automates the process of uploading the data and integrates with the cases stored in the Police Record
Management System, Athena. This integration eliminates the need for a manual search of information or
physically traveling to a pawn/secondhand store to search properties.
NightHawk is a cell phone mapping and analysis system that provides additional capabilities for criminal
investigations. It integrates suspects’ digital activity (e.g., calls, texts, social media) with law enforcement
data (e.g., ankle monitors, license plate readers, gunshot detectors) into unified visuals. NightHawk
automatically generates visual link charts to reveal connections between suspects, places, and events via
powerful relationship mapping. This saves a tremendous amount of time for investigators, as well as
provides timely case leads. By being able to develop evidence more quickly, it will allow for quicker follow-
up and identify/preserve evidence that otherwise may perish due to its time-sensitive nature. The system
also has other uses and applications beyond the collection of evidence in criminal cases, which includes
uses in fugitive apprehension and missing persons.
LeadsOnline LeadSuite and NightHawk System is designed specifically for criminal investigations, which
is the exclusive proprietary property and is protected under the United States Copyright Act (17 U.S.C.), as
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
well as by all applicable state and international copyright laws, and by the Lanham Act (15 U.S.C. §§1051-
1141n).
Projected Spend
FY26-27 FY27-28 FY28-29 Total
LeadSuite $22,722.52 $23,404.20 $24,106.33 $70,233.05
NightHawk 15,763.50 16,236.42 16,723.50 48,723.42
Total $38,486.02 $39,640.62 $40,829.83 $118,956.47
Section 252.022 of the Local Government Code provides that procurement of sole source commodities and
services are exempt from competitive bidding, if over $100,000, shall be awarded by the governing body.
RECOMMENDATION
Award with a contract to LeadsOnline, LLC, as a sole source supplier, for the purchase of the LeadSuite
and NightHawk Investigation System for the Police Department, in a three (3) year not-to-exceed amount
of $118,956.47.
PRINCIPAL PLACE OF BUSINESS
LeadsOnline LLC
Plano, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from Police Technology Budget 830003.7803. A requisition will be entered
into the Purchasing software system in the amount of $38,486.02 at the beginning of FY 27. The estimated
annual expenditure for a fiscal year is $40,000 and is included in the adopted budget. The remaining will
be budgeted in future fiscal years to align with the contract terms and expenditures. The City will only pay
for items purchased and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Michael Christian, 940-349-7875.
Legal point of contact: Leah Bush at 940-349-8333.