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HomeMy WebLinkAbout8434 - Informal Amendment 5 Executed DocuSign Transmittal Coversheet File Name Purchasing Contact Docusign Envelope ID: 1A075426-1B39-8F79-827A-2EED21CF63ED 8434 - Utility and Misc. Bill Printing and Mailing Services, Amendment 5 Christina Dormady Procurement 901 B Texas St., Denton, TX 76209  (940) 349-7100 OUR CORE VALUES Inclusion  Collaboration  Quality Service  Strategic Focus  Fiscal Responsibility September 25, 2026 Formmaker Software Inc. dba Kubra 955 Freeport PKWY Suite 200 Coppell, TX 75019-4459 Ref: 8434 – Utility and Misc. Bill Printing and Mailing Services, Amendment 5 Dear João Blackburn: The City of Denton (COD) has reviewed and accepts the addition of the following new line items to contract 8434 with your firm: Line # Item Description Old Price New Price 2 Print Statements/Letters (Simplex) (Includes preprocessing and print; paper included in Materials section.) $0.042 $0.04431 2a Print Statements/Letters (Simplex) additional pages (Includes preprocessing and print; paper included in Materials section.) $0.042 $0.04431 2c Print Statements/Letters Additional price (Duplex) (Includes preprocessing and print; paper included in Materials section.) $0.042 $0.04431 2d Print Statements/Letters Additional price (Duplex) additional pages (Includes preprocessing and print; paper included in Materials section.) $0.042 $0.04431 5 Migration Cost of 3 years' worth of PDF's $0.004 $0.00422 6 Storage of replica Statements/Letters for City of Denton and Customer view $0.010 $0.01055 10 Custom Programming as needed $175.000 $184.625 19 Roll Fed Color Printing - Fee applied per color impress and includes the actual application of the ink on a document. This fee includes the actual service of printing and the ink consumables $0.016 $0.0168 20 Outer Mailing Envelope - Custom Custom #10 OME , 24 WW, WINDOW - 1 3/4 X 4 1/4 , 1 Color , Artline (Includes $0.026 per package for automated insertion of 1 BRE and up to 2 inserts. The $0.026 insertion cost will apply even if the City elects to procure it's own envelopes.) $0.074 $0.07738 21 Outer Mailing envelope - Generic Generic #10 MNE 24WW, Window, 1 3/4 x 4 1/4, 1 color, Artline (Includes $0.026 per package for automated insertion of 1 BRE and up to 2 inserts. The $0.026 insertion cost will apply even if the City elects to procure it's own envelopes. $0.057 $0.06042 22 Business Reply Envelope - Cutom Custom 3 5/8 x 8 5/8 - BRE - 24 # WW - WDW, 1 color $0.038 $0.04003 23 Business Reply Envelope - Generic Generic 3 5/8 x 8 5/8 - BRE - 24 # WW - WDW, 1 Color $0.027 $0.02820 24 9x12 Flat Outer mailing Envelope - Generic 9 1/2 x 12 - 24 #, Open Side, 1 Color, Bottom Window - 3 5/8" x 2 1/2", Artline $0.376 $0.39470 Docusign Envelope ID: 1A075426-1B39-8F79-827A-2EED21CF63ED Procurement 901 B Texas St., Denton, TX 76209  (940) 349-7100 OUR CORE VALUES Inclusion  Collaboration  Quality Service  Strategic Focus  Fiscal Responsibility 25 8.5 x 11 Roll Paper 24# 2-up, 24#, Roll Fed White Paper $0.013 $0.01327 27 Special Handling - Manual Insertion - Oversized Envelopes 9x12 $0.750 $0.79125 28 Optional 4 Color Front/Back Custom Envelopes (Includes $0.026 per package for automated insertion of 1 BRE and up to 2 inserts. The $0.026 insertion cost will apply even if the City elects to procure it's own envelopes.) $0.074 $0.07738 29 Electronic Archive $0.010 $0.01055 The City of Denton reserves the right to re-evaluate pricing as the market conditions change and can ask your firm to provide updated proposed pricing, including, but not limited to, a decrease in pricing or removal of individual line items, as a result of any such change. All terms and conditions of the contract shall apply. If your firm is in agreement, please sign and return this letter to my attention. Signatures transmitted electronically shall have the same effect as the delivery of original signatures. We look forward to future business with your firm. Regards, ___________________________ ___________________________ Christina Dormady, Buyer Rick Watkin Procurement or Authorized Representative City of Denton Formmaker Software Inc. dba Kubra Docusign Envelope ID: 1A075426-1B39-8F79-827A-2EED21CF63ED FormMaker Software, LLC., dba KUBRA 955 Freeport PKWY, STE 200, Coppell, TX 75019-4459 T 905.624.2220 • F 905.624.2886 • www.kubra.com September 16, 2026 Christina Dormady Buyer City of Denton 901 B Texas St., Denton, TX 76209 Attention: Christina Dormady, Buyer Re: Upcoming Service Pricing Adjustment Effective October 1, 2026 Dear Christina, Thank you for your continued trust in KUBRA as your solutions provider. We value the partnership we have built with the City of Denton. We are writing to inform you of an upcoming adjustment to our service fees and professional fees that will take effect on October 1, 2026, in alignment with your renewal period. Why This Change is Necessary Over the past year, global inflationary pressures have compounded significantly, affecting multiple facets of operating expenses, including technology infrastructure, security compliance, talent acquisition, and support services. This is reflected in the most recent PPI reading from June, 2026 reporting a 5% increase. As a result, KUBRA has absorbed substantial increases in costs to continue to deliver the reliability, security, and performance that our clients expect. Updated Pricing Structure In response, we will be implementing an annual price increase of 5% across our standard service and materials fees and professional services fees. The new pricing, effective October 1, 2026, will be as follows: Services Monthly Units Current Rate (Per Unit) New Rate (Per Unit) NCOA Update Change Fee (waived) 250 N/A N/A Print Statements/Letters (Simplex) (Includes preprocessing and print; paper included in Materials section.) 56000 $0.04200 $0.04431 Print Statements/Letters (Simplex) additional pages (Includes preprocessing and print; paper included in Materials section.) 800 $0.04200 $0.04431 Print Alternate Deduct per Statements/Letters if City provides paper and envelopes (Simplex) 56000 N/A N/A Docusign Envelope ID: 1A075426-1B39-8F79-827A-2EED21CF63ED FormMaker Software, LLC., dba KUBRA 955 Freeport PKWY, STE 200, Coppell, TX 75019-4459 T 905.624.2220 • F 905.624.2886 • www.kubra.com Print Statements/Letters Additional price (Duplex) (Includes preprocessing and print; paper included in Materials section.) 56000 $0.04200 $0.04431 Print Statements/Letters Additional price (Duplex) additional pages (Includes preprocessing and print; paper included in Materials section.) 200 $0.04200 $0.04431 Print Alternate Deduct per Statements/Letters if City provides paper and envelopes (Duplex) 56000 N/A N/A Print Suppression Fee (waived) 20000 N/A N/A Cost to fold flyers for inserting (56,000 to 112,000) 112000 N/A N/A Insert flyers, brochures, etc. (56,000 to 112,000). Insertion cost moved to Materials section (line items 20 & 21), charged per package. 112000 N/A N/A Migration Cost of 3 years' worth of PDF's 4106874 $0.00400 $0.00422 Additional Services Current Rate New Rate Storage of replica Statements/Letters for City of Denton and Customer view – (Per Month) $0.01000 $0.01055 Internal Bill Search Tool (waived) N/A N/A Diverted Bill Technology Fee (waived) N/A N/A Reporting Cost (waived) N/A N/A Custom Programming as needed (Professional Services) – (Per Hour) $175.00000 $184.62500 Implementation and Startup Cost (Include Worksheet) (Waived) N/A N/A Cost to Integrate Billing History page with Paymentus (included) N/A N/A Additional Cost / Ongoing Cost - Worksheet not covered above N/A N/A Consumables/Materials* Current Rate (Per Unit) New Rate (Per Unit) Roll Fed Color Printing - Fee applied per color impress and includes the actual application of the ink on a document. This fee includes the actual service of printing and the ink consumables $0.01600 $0.01680 Outer Mailing Envelope - Custom Custom #10 OME, 24 WW, WINDOW - 1 3/4 X 4 1/4, 1 Color, Artline (Includes $0.026 per package for automated insertion of 1 BRE and up to 2 inserts. The $0.026 insertion cost will apply even if the City elects to procure it's own envelopes.) $0.07357 $0.07738 Outer Mailing envelope - Generic Generic #10 MNE 24WW, Window, 1 3/4 x 4 1/4, 1 color, Artline (Includes $0.026 per package for automated insertion of 1 BRE and up to 2 inserts. The $0.026 insertion cost will apply even if the City elects to procure it's own envelopes.) $0.05742 $0.06042 Docusign Envelope ID: 1A075426-1B39-8F79-827A-2EED21CF63ED FormMaker Software, LLC., dba KUBRA 955 Freeport PKWY, STE 200, Coppell, TX 75019-4459 T 905.624.2220 • F 905.624.2886 • www.kubra.com Business Reply Envelope - Custom Custom 3 5/8 x 8 5/8 - BRE - 24 # WW - WDW, 1 color $0.03812 $0.04003 Business Reply Envelope - Generic Generic 3 5/8 x 8 5/8 - BRE - 24 # WW - WDW, 1 Color $0.02686 $0.02820 9x12 Flat Outer mailing Envelope - Generic 9 1/2 x 12 - 24 #, Open Side, 1 Color, Bottom Window - 3 5/8" x 2 1/2", Artline $0.37590 $0.39470 8.5 x 11 Roll Paper 24# 2-up, 24#, Roll Fed White Paper $0.01264 $0.01327 Inserts (Legal Size, Full Color, Front/Back) (Inserts quoted based on specifications) Priced Per Request Priced Per Request Special Handling - Manual Insertion - Oversized Envelopes 9x12 $0.75000 $0.79125 Optional 4 Color Front/Back Custom Envelopes (Includes $0.026 per package for automated insertion of 1 BRE and up to 2 inserts. The $0.026 insertion cost will apply even if the City elects to procure it's own envelopes.) $0.07357 $0.07738 Electronic Archive $0.01000 $0.01055 *Consumables (paper and envelopes) are not subject to a cap on price increases. Consumables fees may be increased throughout the applicable Term to reflect the rising cost of consumables as established by public articles from at least two pulp and paper mills. What You Need to Do No immediate action is required. Your updated pricing will take effect upon renewal of your existing agreement or as outlined in the terms of our current engagement. If you have any questions or wish to discuss these changes in greater detail, please don’t hesitate to contact your KUBRA Client Success Manager: João Blackburn Senior Client Success Manager M: 210.500.4380 E: joao.blackburn@kubra.com We remain committed to delivering exceptional service and innovation, and we are grateful for the opportunity to continue supporting your organization. Thank you for your partnership. Warm regards, ___________________________ Tara Mondelli Vice President, Client Success FormMaker Software, LLC. Docusign Envelope ID: 1A075426-1B39-8F79-827A-2EED21CF63ED FormMaker Software, LLC., dba KUBRA 955 Freeport PKWY, STE 200, Coppell, TX 75019-4459 T 905.624.2220 • F 905.624.2886 • www.kubra.com Acknowledgment of Receipt By signing below, the City of Denton acknowledges receipt of this pricing adjustment notice. Signature: ___________________________ Name: ___________________________ Title: ___________________________ Date: ___________________________ CC: Joao Blackburn, Senior Client Success Manager, KUBRA Christa Foster, Director, Customer Service,City of Denton Docusign Envelope ID: 1A075426-1B39-8F79-827A-2EED21CF63ED 9/28/2026 Buyer Christina Dormady Certificate Of Completion Envelope Id: 1A075426-1B39-8F79-827A-2EED21CF63ED Status: Completed Subject: ***Purchasing Approval***8434 - Utility and Misc. Bill Printing and Mailing Services, Amendment 5 Source Envelope: Document Pages: 7 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 1 Christina Dormady AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 christina.dormady@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 9/25/2026 10:16:36 AM Holder: Christina Dormady christina.dormady@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 9/25/2026 10:20:16 AM Viewed: 9/25/2026 10:20:25 AM Signed: 9/25/2026 10:20:36 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Christa Christian Christa.christian@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 9/25/2026 10:20:37 AM Viewed: 9/25/2026 11:14:05 AM Signed: 9/25/2026 11:14:11 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Rick Watkin Rick.Watkin@kubra.com President & CEO Security Level: Email, Account Authentication (None)Signature Adoption: Drawn on Device Using IP Address: 24.226.100.129 Signed using mobile Sent: 9/25/2026 11:14:13 AM Viewed: 9/27/2026 6:47:05 PM Signed: 9/27/2026 6:47:11 PM Electronic Record and Signature Disclosure: Accepted: 9/27/2026 6:47:05 PM ID: 9d04b4ab-61af-435b-b0be-0310bf1dae68 Christina Dormady christina.dormady@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 9/27/2026 6:47:13 PM Viewed: 9/28/2026 8:26:28 AM Signed: 9/28/2026 8:26:39 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 9/28/2026 8:26:40 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Barb Taylor barb.taylor@kubra.com Security Level: Email, Account Authentication (None) Sent: 9/28/2026 8:26:41 AM Electronic Record and Signature Disclosure: Not Offered via Docusign João Blackburn joao.blackburn@kubra.com Security Level: Email, Account Authentication (None) Sent: 9/28/2026 8:26:41 AM Viewed: 9/28/2026 10:14:08 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Autumn Perkins Autumn.perkins@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 9/28/2026 8:26:42 AM Electronic Record and Signature Disclosure: Accepted: 12/1/2025 10:23:26 AM ID: c93c42f5-4a18-4a4a-8eab-bb10ad83ee1a Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 9/25/2026 10:20:16 AM Certified Delivered Security Checked 9/28/2026 8:26:28 AM Signing Complete Security Checked 9/28/2026 8:26:39 AM Completed Security Checked 9/28/2026 8:26:42 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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