HomeMy WebLinkAboutExhibit 1 - Agenda Information Sheet Amendment 6City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: October 13, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a sixth amendment to a Professional Services Agreement between the City of
Denton and Halff Associates, Inc., amending the contract approved by City Council on November 6, 2018,
in the not-to-exceed amount of $837,900.00, amended by Amendments 1-5 approved by Purchasing and
City Council, said sixth amendment to provide design for full-depth reconstruction and utility
improvements on Ferguson Street & College Street as well as City of Denton IT fiber conduit design on
Locust Street for the Capital Projects Department; providing for the expenditure of funds therefor; and
providing an effective date (File 6590-041 – providing for an additional sixth amendment expenditure
amount not-to-exceed $401,884.00, with the total contract amount not-to-exceed $2,432,693.00). The
Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
In November 2018, City Council approved a contract with Halff Associates, Inc. for the design of the Elm
and Locust Phase 2 Project. Staff has reevaluated the project scope of Elm and Locust Phase 2 to incorporate
full-depth pavement reconstruction and replacement of water and sanitary sewer mains for Ferguson Street
and College Street into the project design. The scope will also include the addition of fiber conduit design
for the City of Denton’s Information Technology (IT) department.
The purpose of this amendment is to provide funding to address pavement revisions on Ferguson Street and
College Street, additional utility scope, alternative culvert layouts for North Pecan Creek crossing, and
right-of-way acquisition assistance, including supplemental design survey. On November 8, 2022, voters
approved the Denton County Transportation Road Improvement Bond Program Package (TRIP 2022),
which includes this project. The County contributed an initial $2,000,000 toward satisfactory completion
of the project out of the total County commitment of $7,000,000 (Ordinance 23-1679).
The first amendment to the contract included funding to add utility improvements and survey costs on
Austin Street to the project. The second amendment to the contract was to provide a 5% billing rate
reduction due to Covid-19. The third amendment to the contract provided funding to address drainage
revisions and Texas Department of Transportation (TxDOT) permit coordination. The fourth amendment
to the contract included funds to provide a drainage study which identified the need for a larger drainage
City Hall
215 E. McKinney Street
Denton, Texas
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system incorporating the Oakland Street area along North Pecan Creek. The fifth amendment to the contract
included funding to revise the plans for Elm Street and Locust Street to incorporate full-depth pavement
reconstruction and utility scope surrounding the square.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On November 6, 2018, City Council approved a contract with Halff Associates, Inc., in the not-to-exceed
amount of $837,900 (Ordinance 18-1662).
On January 12, 2021, City Council approved a third amendment with Halff Associates, Inc., in the not-to-
exceed amount of $177,840, for a total not-to-exceed amount of $1,056,040 (Ordinance 21-017).
On June 28, 2022, City Council approved a fourth amendment with Halff Associates, Inc., in the not-to-
exceed amount of $84,000, for a total not-to-exceed amount of $2,030,809 (Ordinance 22-1248).
On February 6, 2024, City Council approved a fifth amendment with Halff Associates, Inc., in the not-to-
exceed amount of $890,769 (Ordinance 24-155).
On October 5, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Amendment No. 6 with Halff Associates, Inc., to provide design for full-depth reconstruction and
utility improvements on Ferguson Street & College Street as well as City of Denton IT fiber conduit design
on Locust Street for the Capital Projects Department, in a not-to-exceed amount of $401,884, for a total
amended contract amount of $2,432,693.
PRINCIPAL PLACE OF BUSINESS
Halff Associates, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project design revision will be started upon approval, followed by Right-Of-Way acquisition, then
construction. Construction is estimated to take 24 months.
FISCAL INFORMATION
These services will be funded from a combination of the accounts in the chart below.
Elm Locust Ph 2 Ferguson College 350569469 $150,484.00
Other Water Project Funding 630452517 $75,250.00
Wastewater Projects – C.O. 640431541 $75,250.00
Citywide Fiber Replacement 830056747 $12,900.00
Elm/Locust Ph 2 Drainage Real Estate 650161561 $88,000.00
Purchase Order #187638 will be revised to include the second amendment amount of $401,884. The total
amended amount of this contract is $2,432,693.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, Ordinances, and Amendments 1-5
Exhibit 3: Ordinance and Amendment 6
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Taylor Holt, 940-349-7324.
Legal point of contact: Leah Bush at 940-349-8333.