HomeMy WebLinkAboutExhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Christine Taylor
DATE: October 13, 2026
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with USIC Locating Services, LLC, for utility locating
and marking of all existing and future installed utility lines for Denton Municipal Electric, Technology
Services, Water, and Wastewater Departments; providing for the expenditure of funds therefor; and
providing an effective date (RFP 9036 – awarded to USIC Locating Services, LLC, for one (1) year, with
the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$10,526,000.00). The Public Utilities Board recommends approval (5 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Texas One Call Law, found in Chapter 251 of the Texas Utilities Code, is designed to protect
underground infrastructure by requiring coordination between excavators and utility owners. Under this
law, any excavation in Texas must be preceded by a notification to Texas 811 at least two (2) business days
before digging begins. Once the notification is submitted, Texas811 alerts all utility owners, including the
City of Denton, that underground lines in the requested area must be located and clearly marked.
Historically, the City of Denton used a mixed approach in which various utility departments located their
own facilities. In 2009, Denton Municipal Electric (DME) shifted to using a third-party contractor to
perform electric line locates, reducing internal workload for DME staff. Over the years, the City’s other
utilities, fiber, water, and wastewater, have also transitioned to using a third-party locator service. This
contract will provide locates for electric, fiber, water, and wastewater infrastructure within the City’s utility
service area.
Department Year 1* Year 2* Year 3* Year 4* Year 5*
Electric $800,000.00 $825,000.00 $850,000.00 $875,000.00 $900,000.00
Fiber 310,000.00 320,000.00 330,000.00 340,000.00 350,000.00
Water 435,000.00 450,000.00 463,000.00 475,000.00 490,000.00
Wastewater 435,000.00 450,000.00 463,000.00 475,000.00 490,000.00
Annual Total $1,980,000.00 $2,045,000.00 $2,106,000.00 $2,165,000.00 $2,230,000.00
NTE $10,526,000.00
*Estimated annual expenses. Actual expenses will be based on the number of field locates completed.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 437 prospective suppliers, including 28 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Four (4) proposals were received, references were checked, and proposals were
evaluated based upon published criteria, including price, safety, compliance with specifications, and
probable performance. Best and Final Offer (BAFO) was requested from the top firm. Based upon this
evaluation, USIC Locating Services, LLC was ranked the highest and determined to be the best value for
the City.
NIGP Code Used for Solicitation:
962 - (Service Only) - Miscellaneous
Services, No. 2 (Not Otherwise
Classified)
Notifications sent for Solicitation sent in IonWave: 437
Number of Suppliers that viewed Solicitation in IonWave: 30
HUB-Historically Underutilized Business Invitations sent out: 56
SBE-Small Business Enterprise Invitations sent out: 178
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 5, 2026, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with USIC Locating Services, LLC, for utility locating and marking of all existing and
future installed utility lines for Denton Municipal Electric, Technology Services, Water, and Wastewater
Departments, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $10,526,000.
PRINCIPAL PLACE OF BUSINESS
USIC Locating Services, LLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Electric Operations and Maint. account 600200.7899, Water
Distribution outside contracted services account 630200.6545, Wastewater Collections outside contracted
services account 640200.6545, and Technology Services IT Communications outside contracted services
account 830201.7899. Each department will enter a requisition into the Purchasing software system in the
current fiscal year. The remaining amount will be budgeted in future fiscal years to align with the contract
terms and expenditures. These products and services will be utilized on an as-needed basis. The City will
only pay for items purchased and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Chris Lutrick, 940-349-7152.
Legal point of contact: Leah Bush at 940-349-8333.