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Home My WebLink About6400 - Amendment 2 Name Change Executed 1 THE STATE OF TEXAS § § COUNTY OF DENTON § SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND INTEGRATED COMPUTER SYSTEMS, INC. 6400 THIS SECOND AMENDMENT TO CONTRACT 6400 (this “Amendment”) by and between the City of Denton, Texas (“City”) and INTEGRATED COMPUTER SYSTEMS, INC. (“Supplier”) to that certain contract executed on April 9, 2019, in the original not-to-exceed amount of $3,090,863.53 (the “Agreement”), Amendment 1 executed on March 19, 2024, in the amount of $772,000.00; for services related to the licensing and vendor support for the Computer Aided Dispatch (CAD) System, the Law Enforcement Records Management System (RMS), and the Mobile Data System (MDS) for the Technology Services Department. WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and WHEREAS, on April 9, 2019, City Council awarded a contract to Integrated Computer Systems, Inc., in the amount of $3,090,863.53 for services related to the licensing and vendor support for the Computer Aided Dispatch (CAD) System, the Law Enforcement Records Management System (RMS), and the Mobile Data System (MDS) for the Technology Services Department; and WHEREAS, on March 19, 2024, City Council awarded a First Amendment to Integrated Computer Systems, Inc., in the amount of $772,000.00, for continued licensing and vendor support for the Computer Aided Dispatch (CAD) System, the Law Enforcement Records Management System (RMS), and the Mobile Data System (MDS) for the Technology Services Department; and NOW THEREFORE, the City and Supplier (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Second Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement to replace any reference to INTEGRATED COMPUTER SYSTEMS, INC. (“Supplier”) to VERSATERM PUBLIC SAFETY US, INC. (“Supplier”). The Parties hereto agree that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 2 IN WITNESS WHEREOF, the City and the Supplier, have each executed this Amendment, by and through their respective duly authorized representatives and officers on this date_______________________________________. “SUPPLIER” VERSATERM PUBLIC SAFETY US, INC. By: _____________________________ THERESA ROSALES, VP FINANCE “BUYER” CITY OF DENTON By: _____________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO FORM: MACK REINWAND, CITY ATTORNEY By: _________________________________ Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 10/09/2026 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 CONTRACTBYANDBETWEEN CITYOFDENTON, TEXASANDINTEGRATEDCOMPUTERSYSTEMS, INC. CONTRACT6400) THISCONTRACTismadeandenteredintothis date ______________________, by andbetweenINTEGRATEDCOMPUTERSYSTEMS, INC., acorporation, whoseaddressis 3499FM1461, McKinney, Texas75071, hereinafterreferredtoas "Contractor" or "Supplier" and theCITYOFDENTON, TEXAS, ahomerulemunicipalcorporation, hereinafterreferredtoas City," tobeeffectiveuponapprovaloftheDentonCityCouncilandsubsequentexecutionofthis ContractbytheDentonCityManagerorhisdulyauthorizeddesignee. Forandinconsiderationofthecovenantsandagreementscontainedherein, andforthe mutualbenefitstobeobtainedhereby, thepartiesagreeasfollows: SCOPEOFSERVICES Suppliershallprovideproductsand/orservicesin document RFP6400 - SupplyandImplementationofComputerAidedDispatchSystem, LawEnforcement RecordsManagementSystem, andMobileDataSystem, acopyofwhichisonfileattheofficeof PurchasingAgentandincorporatedhereinforallpurposes. TheContractconsistsofthiswritten agreementandthefollowingitemswhichareattachedheretoandincorporatedhereinbyreference: a) SpecialTermsandConditions b) RFP6400 (onFileattheOfficeofthePurchasing Agent); c) CityofDentonStandardTermsandConditions C; d) InsuranceRequirements D e) CertificateofInterestedPartiesElectronicFiling (Exhibit "E"); f) (Exhibit "F"); g) (Exhibit "G"); h) (Exhibit "H"); i) j) k) l) FormCIQ ConflictofInterestQuestionnaire L. ThesedocumentsmakeuptheContractdocumentsandwhatiscalledforbyoneshallbe asbindingasifcalledforbyall. Intheeventofaninconsistencyorconflictinanyoftheprovisions oftheContractdocuments, theinconsistencyorconflictshallberesolvedbygivingprecedence firsttothewrittenagreementthentothecontractdocumentsintheorderinwhichtheyarelisted ProhibitiononContractswithCompaniesBoycottingIsrael Supplier acknowledgesthatinaccordancewithChapter2270oftheTexasGovernmentCode, Cityis prohibitedfromenteringintoacontractwithacompanyforgoodsorservicesunlessthecontractcontains awrittenverificationfromthecompanythatit: (1) doesnotboycottIsrael; and (2) willnotboycottIsrael duringthetermofthecontract. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 tothosetermsinSection808.001oftheTexasGovernmentCode. Bysigningthisagreement, Supplier certifiesthatSupplierswrittenverificationtotheCitythatSupplier: (1) doesnot boycottIsrael; and (2) willnotboycottIsraelduringthetermoftheagreement. Failuretomeetor maintaintherequirementsunderthisprovisionwillbeconsideredamaterialbreach. ProhibitionOnContractsWithCompaniesDoingBusinesswithIran, Sudan, oraForeign TerroristOrganization Section2252oftheTexasGovernmentCoderestrictsCITYfromcontractingwithcompaniesthatdo businesswithIran, Sudan, oraforeignterroristorganization. Bysigningthisagreement, Suppliercertifies thatSupplierswrittenverificationtotheCitythatSupplier, pursuanttoChapter 2252, isnotineligibletoenterintothisagreementandwillnotbecomeineligibletoreceivepayments underthisagreementbydoingbusinesswithIran, Sudan, oraforeignterroristorganization. Failureto meetormaintaintherequirementsunderthisprovisionwillbeconsideredamaterialbreach. Thepartiesagreetotransactbusinesselectronically. Anystatutoryrequirementsthatcertainterms beinwritingwillbesatisfiedusingelectronicdocumentsandsigning. Electronicsigningofthis documentwillbedeemedanoriginalforalllegalpurposes. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 INWITNESSWHEREOF, thepartiesofthesepresentshaveexecutedthisagreementin theyearanddayfirstabovewritten. CONTRACTOR THISAGREEMENTHASBEEN BY: ______________________________ BOTHREVIEWED ANDAPPROVED AUTHORIZEDSIGNATUREastofinancialandoperationalobligations andbusinessterms. Date: _______________________________ PrintedName: ________________________ SIGNATURE PRINTEDNAME Title: _______________________________ TITLE PHONENUMBER DEPARTMENT EMAILADDRESS APPROVEDASTOLEGALFORM: TEXASETHICSCOMMISSION AARONLEAL, CITYATTORNEY CERTIFICATENUMBER BY: __________________________________ CITYOFDENTON, TEXAS ATTEST: ROSARIOS, CITYSECRETARY BY: ______________________ TODDHILEMAN BY: _________________________________ CITYMANAGER Date: Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 ExhibitA SpecialTermsandConditions 1. TotalContractAmount Thecontracttotalforservicesshallnotexceed $3,090,863.53forSupplyandImplementationof ComputerAidedDispatchSystem, LawEnforcementRecordsManagementSystem, andaMobile DataSystem. PricingshallbeperExhibit Gattached. AFireRecordsManagementSystemis specificallyexcludedfromthetermsofthisContractandSupplierwillnotprovideaFireRecords ManagementSystemtotheCity. 2. ContractTerms Thecontracttermwillbeone (1) year, effectivefromdateofaward. TheCityandtheSupplier shallhavetheoptiontorenewthiscontractforanadditionalfour (4) one-yearperiods. ThecontractshallcommenceupontheissuanceofaNoticeofAwardbytheCityofDentonand shallautomaticallyreneweachyear, fromthedateofawardbyCityCouncil. Atthesoleoptionof theCityofDenton, thecontractmaybefurtherextendedasneeded, nottoexceedatotalofsix (6) months. 3. PriceEscalationandDe-escalation PricesquotedforthecommoditiesorservicesdescribedintheContractmustbefirmforaperiod ofoneyearfromdateofcontractaward. Anyrequestforpriceadjustmentmustbebasedonthe U.SDepartmentofLabor, BureauofLaborStatistics, ProducerPriceIndex (PPI) forData Management, InformationTransformation, andRelatedServices (PCU5182105182104). The pricewillbeincreasedordecreasedbasedupontheannualpercentagechangeinthePPI. The maximumescalationwillnotexceed +/- 8% foranyindividualyear. Theescalationwillbe determinedannuallyattherenewaldate. ShouldthePPIchangeexceedaminimumthreshold valueof +/-1%, thenthestatedeligiblecontractpricesshallbeadjustedinaccordancewiththePPI changenottoexceedthe8% limitperyear. TheContractor shouldprovidedocumentationas percentageofeachcostassociatedwiththeunitpricesquotedforconsideration. Requestmustbesubmittedinwritingwithsupportingevidenceforneedofsuchincreasetothe PurchasingManageratleast60dayspriortocontractexpirationofeachyear. Contractormustalso providesupportingdocumentationasjustificationfortherequest. Uponreceiptofsuchrequest, theCityofDentonreservestherighttoeither: accepttheescalation ascompetitivewiththegeneralmarketpriceatthetime, andbecomeeffectiveupontherenewal dateofthecontractawardorrejecttheincreaseswithin30calendardaysafterreceiptofaproperly submittedrequest. Ifaproperlysubmittedincreaseisrejected, theContractormayrequest cancellationofsuchitemsfromtheContractbygivingtheCityofDentonwrittennotice. Cancellationwillnotgointoeffectfor15calendardaysafteradeterminationhasbeenissued. Pre- priceincreasepricesmustbehonoredonordersdateduptotheofficialdateoftheCityofDenton approvaland/orcancellation. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Therequestcanbesentbye-mailto: purchasing@cityofdenton.comnotingtheContractnumber. TheCityofDentonreservestherighttoaccept, reject, ornegotiatetheproposedpricechanges. 4. ServiceLevelObligations A. TheContractorshallmakeallhostedContractorproductsavailabletotheCityfor atleastninety-ninepercent (99%) ofthetime (determinedmonthly), seven (7) days aweek, twenty-four (24) hoursperday, notincludinganyunavailabilitythat (i) results failure ofacommunication serviceorotheroutsideserviceorequipmentnotwithinthe controlofContractor. ObligationshereinareforhostedContractorproductsonly. Hostedthird-partyproductswillhavespecificobligationsinaseparateagreement withtheCity. 1. Onamonthlybasis, inarrearsandnolaterthanthefifteenth (15th) calendarday ofthesubsequentmonthfollowingthereportingmonth, Contractorshall providereportstoCitydescribingtheperformanceoftheservicesandof Contractorascomparedtotheservicelevelstandardsdescribedherein. The reportsshallbeinaformagreed-tobyCity, and, innocase, containnolessthan thefollowinginformation: (a) actualperformancecomparedtotheservicelevel standarddescribedherein; (b) thecauseorbasisfornotmeetingtheservice levelstandardsdescribedherein; (c) thespecificremedialactionsContractor hasundertakenorwillundertaketoensurethattheservicelevelstandards describedhereinwillbesubsequentlyachieved; andanyperformancecreditdue toCityasdescribedherein. ContractorandCitywillmeetasoftenasshallbe reasonablyrequestedbyCitytoreviewtheperformanceofContractorasit relatestotheservicelevelstandardsdescribedherein. Contractorshall, without request. 2. Cityshallbedueaperformancecreditintheamountof20% oftheservicefees as calculatedonamonthlybasisforthereportingmonth) foreachfull1% reductioninpercentageuptime. Notwithstandingtheforegoing, Contractorwill useitsbesteffortstominimizetheimpactordurationofanyoutage, interruption, ordegradationofservice. B. productsmaybeinterruptedasaresultofanactofGod, eventsbeyondthe Contractorproducts, Contractoragreestomaintainacommerciallyreasonable ofsuchinterruption. 5. Integration, DataControl, Import, ExportandLocation TheContractorshallsupportstandardintegrationtechniquessuchaswebservices (SOAP, REST, XML) forexchangingstructuredinformationorautomatedprogramminginterfaces (APIs). City Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 anduserinterfacesforusewithanyexistingorfutureCitysystemsandinfrastructure. Forpurposes ofthisAgreement, suchdevelopmentshallbedeemedanauthorizedmodificationbutwillnotbe supportedbyContractorunlessprovidedforinthisAgreement. Functionalityandcompatibility ofCitydevelopedmacroswillbesoleresponsibilityofCity. Anysuchmacrosoruserinterfaces developedbyCityshallbecomethepropertyofCity. Themethodandmeansofprovidingtheservicesshallbeundertheexclusivecontrol, management, andsupervisionoftheContractor, givingdueconsiderationtotherequestsofCity. Theservices includingdatastorage), shallbeprovidedbyContractororanypreviouslyapproved subcontractor, solelyfromwithinthecontinentalUnitedStatesandoncomputinganddatastorage devicesresidingtherein. TheContractorshallensurethatallelectronictransmissionorexchangeofsystemandapplication datawithCityand/oranyotherpartiesexpresslydesignatedbyCityshalltakeplaceviaencrypted securemeans. TheContractorshallalsoensurethatalldataexchangedshallbeusedexpressly andsolelyforthepurposesenumeratedintheAgreement. Datashallnotbedistributed, repurposed orsharedacrossotherapplications, environments, orbusinessunitsoftheContractor. The ContractorshallensurethatnoCitydataofanykindshallbecopied, modified, destroyed, deleted, transmitted, exchangedorotherwisepassedtoothervendorsorinterestedpartiesexceptonacase- by-casebasisasspecificallyagreedtoinwritingbyCity. AccesstoCitydatabyContractorfrom outsidethecontinentalUnitedStatesisprohibited. 6. TransitionandContentDisposition UponexpirationorterminationoftheservicesunderthisAgreement: A. TheContractormayimmediatelydiscontinuetheservicesandCityshallimmediately ceaseaccessingtheservicesandapplication. Contractorshallwithinfive (5) calendar upon machinereadableformat. ThisprovisionshallalsoapplytoallCitydatathatisinthe possessionofsubcontractors, agentsorauditorsofContractor. Suchdatatransfershall bedoneatnocosttotheCity. OnceContractorhasreceivedwrittenconfirmationfrom thirty (30) calendardayspurgeorphysicallydestroyallCitydatafromitshostedservers orfilesandprovideCitywithwrittencertificationwithinfive (5) calendardaysthatsuch purgeand/orphysicaldestruction hasoccurred. Securedisposalshallbeaccomplished StandardsandTechnologySpecialPublication800-88ormostcurrentindustry standard. B. TheContractorshallprovidetoCityand/orasuccessorserviceproviderassistance requestedbyCitytoeffecttheorderlytransitionoftheservices, inwholeorinpart, to Cityortothesuccessorserviceprovider. Duringthetransitionperiod, theapplication andCitydataaccessshallcontinuetobemadeavailabletoCitywithoutalteration. Such transitionservicesshallbeprovidedonatimeandmaterialsbasisiftheCityoptsto Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 returntoitsownserversorCitychoosesasuccessorserviceprovider. ThisSectionshall survivetheterminationofthisAgreement. 7. DataSecurity Contractorshallatalltimesduringthetermprovideandmaintainup-to-datesecuritywithrespect s, (c) Contractor'sphysical facilities, and (d) Contractor'snetworks, topreventunauthorizedaccessor "hacking" ofCity'sdata. ContractorshallprovidesecurityforitsnetworksandallInternetconnectionsconsistentwithbest practicesobservedbywell-managedapplicationsandsoftwareworkinginthefinancialservices industry, andwillpromptlyinstallallpatches, fixes, upgrades, updatesandnewversionsofany securitysoftwareitemploys. Contractorwillmaintainappropriatesafeguardstorestrictaccessto City'sdatatothoseemployees, agentsorserviceprovidersofContractorwhoneedtheinformation tocarryoutthepurposesforwhichitwasdisclosedtoContractor. Forinformationdisclosedin electronicform, Contractoragreesthatappropriatesafeguardsincludeelectronicbarriers (e.g., firewalls", TransportLayerSecurity (TLS), SecureSocketLayer \[SSL\] encryption, ormost currentindustrystandardencryption, intrusionprevention/detectionorsimilarbarriers) andsecure authentication (e.g. passwordprotected) accesstotheCity'sConfidentialInformation (asdefined intheStandardPurchaseTermsandConditions) andhostedCitydata. Forinformationdisclosed inwrittenform, ContractoragreesthatappropriatesafeguardsincludesecuredstorageofCity's controlledaccess. Contractoralsowillestablishandmaintainanyadditionalphysical, electronic, administrative, technicalandproceduralcontrolsandsafeguardstoprotecttheCity'sdatathatare nolessrigorousthanacceptedindustrypractices (including, asperiodicallyamendedorupdated, InformationSecurityManagementSystems RequirementsandISO-IEC27002:2005 Codeof PracticeforInternationalSecurityManagement, NationalInstituteofStandardsandTechnology NIST) SpecialPublication800-53Revision4oritssuccessor, theInformationTechnology Library (ITIL) standards, theControlObjectivesforInformationandrelatedTechnology (COBIT) standardsorotherapplicableindustrystandardsforinformationsecurity), andshallensurethatall suchcontrolsandsafeguards, includingthemannerinwhichConfidentialInformationiscollected, accessed, used, stored, processed, disposedofanddisclosed, complywithapplicabledata protectionandprivacylaws, aswellasthetermsandconditionsofthisAgreement. 8. IntellectualPropertyRightsandLicense: A. PRODUCT: Allmaterials, including, butnotlimitedto, software, programs, sourcecode andobjectcode, commentstothesourceorobjectcode, specifications, documents, velopedbyvendorin connectionwiththeprovisionoftheServicestoCity, orjointlybyCityandSupplier, or bySupplierpursuanttospecificationsorinstructionsprovidedbyCity, shallbelong exclusivelytoSupplier. CityacknowledgesthattheProduc Supplier. B. PRE-EXISTINGINTELLECTUALPROPERTY: Notwithstandinganyprovisionofthis Agreementtothecontrary, anyroutines, methodologies, processes, libraries, toolsor technologiescreated, adaptedorusedbySupplierinitsbusinessgenerally, includingall Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 remainthesolepropertyofSupplier, andtheCityshallhavenointerestinorclaimtothe DevelopmentTools, exceptasnecessarytoexerciseitsrightsintheProducts. Inaddition, notwithstandinganyprovisionofthisAgreementtothecontrary, Suppliershallbefreeto useanyideas, concepts, orknow-howdevelopedoracquiredbySupplier duringthe performanceofthisAgreementtotheextentobtainedandretainedbySupplier rightsdescribedinSection8.a above, nothinginthisAgreementshallbeconstruedto precludevendorfromusingtheDevelopmentToolsforusewiththirdpartiesforthebenefit ofvendor. C. THIRDPARTYLICENSES: InadditiontoanyotherfeessetforthinthisAgreement, the Cityshallberequiredtopurchaseanyapplicablethirdpartylicensesforanythirdparty productsthatarenecessaryforvendortodesignanddeveloptheProduct. Suchthirdparty productsmayinclude, butarenotlimitedto: server-sideapplications, clipart, "back-end" applications, music, stockimages, oranyothercopyrightedworkwhichvendordeems necessarytopurchaseonbehalfoftheCitytodesignanddeveloptheProduct. Intheevent anysuchthirdpartyproductcausestheContractamounttoexceedtheamountlistedin ExhibitA, Section1, thevendorshallobtaintheCity'spriorwrittenconsentbefore incorporatingsuchthirdpartyproductintotheproduct. TheSuppliershallprovidetheCity withalistofallthirdpartyproductsuponlaunchoftheproduct. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 ExhibitC StandardPurchaseTermsandConditions ThesestandardTermsandConditionsandtheTermsandConditions, Specifications, Drawings contracts/purchaseordersissuedbytheCityofDentonhereinafterreferredtoastheCityorBuyer andtheSellerorrespondenthereinafterreferredtoasContractororSupplier. Anydeviationsmust Supplier. TheContractoragreesthatthecontractshallbegovernedbythefollowingtermsandconditionsin ExhibitF, ExhibitJandExhibitK, unlessexceptionsaredulynotedandfullynegotiated. Unless otherwisespecifiedinthecontract, Sections3, 4, 5, 6, 7, 8, 20, 21, and36shallapplyonlytoa solicitationtopurchasegoods, andsections9, 10, 11, 22and32shallapplyonlytoasolicitation of-way. 1. . TheContractorshallfullyandtimelyprovideall theterms, covenants, andconditionsoftheContractandallapplicableFederal, State, andlocal laws, rules, andregulations, exceptwheredelaysarecausedbytheperformanceoftheCity. 2. EFFECTIVEDATE/TERM. UnlessotherwisespecifiedintheSolicitation, thisContractshall beeffectiveasofthedatethecontractissignedbytheCity, andshallcontinueineffectuntilall obligationsareperformedinaccordancewiththeContract. 3. CONTRACTORTOPACKAGEDELIVERABLES: Intheeventsoftwareisshippedvia packagedelivery, theContractorwillpackagedeliverablesinaccordancewithgoodcommercial practiceandshallincludeapackinglistshowingthedescriptionofeachitem, thequantityandunit priceunlessotherwiseprovidedintheSpecificationsorSupplementalTermsandConditions, each shippingcontainershallbeclearlyandpermanentlymarkedasfollows: (a) TheContractor'sname priceagreementnumberifapplicable, (c) Containernumberandtotalnumberofcontainers, e.g. box1of4boxes, and (d) thenumberofthecontainerbearingthepackinglist. TheContractorshall bearcostofpackaging. Deliverablesshallbesuitablypackedtosecurelowesttransportationcosts andtoconformtoalltherequirementsofcommoncarriersandanyapplicablespecification. The City'scountorweightshallbefinalandconclusiveonshipmentsnotaccompaniedbypacking lists. 4. SHIPMENTUNDERRESERVATIONPROHIBITED: TheContractorisnotauthorizedto shipthedeliverablesunderreservationandnotenderofabillofladingwilloperateasatenderof deliverables. 5. TITLE & RISKOFLOSS: TitletoandriskoflossofthedeliverablesshallpasstotheCity onlywhentheCityactuallyreceivesandacceptsthedeliverables. 6. DELIVERYTERMSANDTRANSPORTATIONCHARGES: Deliverablesshallbe shippedF.O.B. pointofdeliveryunlessotherwisespecifiedintheSupplementalTermsand Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 alldeliveryandtransportationcharges. TheCityshallhavetherighttodesignatewhatmethodof transportationshallbeusedtoshipthedeliverables. Theplaceofdeliveryshallbethatsetforth thepurchaseorder. 7. RIGHTOFINSPECTIONANDREJECTION: TheCityexpresslyreservesallrightsunder law, including, butnotlimitedtotheUniformCommercialCode, toinspectthedeliverablesat deliverybeforeacceptingthem, andtorejectdefectiveornon-conformingdeliverables. IftheCity furnish, orcausetobefurnished, withoutadditionalcharge, allreasonablefacilitiesandassistance totheCitytofacilitatesuchinspection. 8. NOREPLACEMENTOFDEFECTIVETENDER: Everytenderordeliveryofdeliverables mustfullycomplywithallprovisionsoftheContractastotimeofdelivery, quality, andquantity. Anynon-complyingtendershallconstituteabreachandtheContractorshallnothavetherightto substituteaconformingtender; provided, wherethetimeforperformancehasnotyetexpired, the ContractormaynotifytheCityoftheintentiontocureandmaythenmakeaconformingtender withinthetimeallottedinthecontract. 9. PLACEANDCONDITIONOFWORK: TheCityshallprovidetheContractoraccesstothe siteswheretheContractoristoperformtheservicesasrequiredinorderfortheContractorto performtheservicesinatimelyandefficientmanner, inaccordancewithandsubjecttothe applicablesecuritylaws, rules, andregulations. TheContractoracknowledgesthatithassatisfied essentialcharacteristicsoftheworksites, thequalityandquantityofmaterials, equipment, labor andfacilitiesnecessarytoperformtheservices, andanyotherconditionorstateoffactwhichcould underthecontract. TheContractor herebyreleasesandholdstheCityharmlessfromandagainstanyliabilityorclaimfordamagesof anykindornatureiftheactualsiteorserviceconditionsdifferfromexpectedconditions. Thecontractorshall, atalltimes, exercisereasonableprecautionsforthesafetyoftheiremployees, 10. WORKFORCE A. TheContractorshallemployonlyorderlyandcompetentworkers, skilledintheperformance oftheserviceswhichtheywillperformundertheContract. B. TheContractor, itsemployees, subcontractors, andsubcontractor'semployeesmaynotwhile engagedinparticipatingorrespondingtoasolicitationorwhileinthecourseandscopeof deliveringgoodsorservicesunderaCityofDentoncontractorontheCity'sproperty . i. useorpossessafirearm, includingaconcealedhandgunthatislicensedunderstatelaw, exceptasrequiredbythetermsofthecontract; or ii. useorpossessalcoholicorotherintoxicatingbeverages, illegaldrugsorcontrolled substances, normaysuchworkersbeintoxicated, orundertheinfluenceofalcoholordrugs, on thejob. C. IftheCityortheCity'srepresentativenotifiestheContractorthatanyworkerisincompetent, disorderlyordisobedient, hasknowinglyorrepeatedlyviolatedsafetyregulations, haspossessed anyfirearms, orhaspossessedorwasundertheinfluenceofalcoholordrugsonthejob, the Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 ContractorshallimmediatelyremovesuchworkerfromContractservices, andmaynotemploy suchworkeragainonContractserviceswithouttheCity'spriorwrittenconsent. Immigration: TheContractorrepresentsandwarrantsthatitshallcomplywiththerequirements oftheImmigrationReformandControlActof1986and1990regardingemploymentverification andretentionofverificationformsforanyindividualshiredonorafterNovember6, 1986, who willperformanylabororservicesundertheContractandtheIllegalImmigrationReformand ImmigrantResponsibi 11. COMPLIANCEWITHHEALTH, SAFETY, ANDENVIRONMENTAL REGULATIONS: TheContractor, itsSubcontractors, andtheirrespectiveemployees, shall complyfullywithallapplicablefederal, state, andlocalhealth, safety, andenvironmentallaws, ordinances, rulesandregulationsintheperformanceoftheservices, includingbutnotlimitedto thosepromulgatedbytheCityandbytheOccupationalSafetyandHealthAdministration (OSHA). Incaseofconflict, themoststringentsafetyrequirementshallgovern. TheContractorshall indemnifyandholdtheCityharmlessfromandagainstallclaims, demands, suits, actions, judgments, fines, penaltiesandliabilityofeverykindarisingfromthebreachoftheCon obligationsunderthisparagraph. EnvironmentalProtection: TheRespondentshallbeincompliancewithallapplicablestandards, orders, orregulationsissuedpursuanttothemandatesoftheCleanAirAct (42U.S.C. §7401et seq.) andtheFederalWaterPollutionControlAct, asamended, (33U.S.C. §1251etseq.). 12. INVOICES: A. TheContractorshallsubmitseparateinvoicesinduplicateorviae-mailoneachpurchaseorder orpurchase releaseaftereachdelivery. IfpartialshipmentsordeliveriesareauthorizedbytheCity, aseparate invoicemustbesentforeachshipmentordeliverymade. B. ProperInvoicesmustincludeauniqueinvoicenumber, thepurchaseorderordelivery ordernumberandthemasteragreementnumberifapplicable, t thenameofthepointofcontactfortheDepartment. Invoicesshallbeitemizedand transportationcharges, ifany, shallbelistedseparately. Acopyofthebillofladingandthefreight waybill, whenapplicable, shallbeattach addressand, ifapplicable, thetaxidentificationnumberontheinvoicemustexactlymatchthe Cityma C. Invoicesforlaborshallincludeacopyofalltime-sheetswithtradelaborrateanddeliverables ordernumberclearlyidentified. Invoicesshallalsoincludeatabulationofwork-hoursatthe appropriateratesandgroupedbyworkordernumber. Timebilledforlaborshallbelimitedto hoursactuallyworkedattheworksite. D. UnlessotherwiseexpresslyauthorizedintheContract, theContractorshallpassthroughall Subcontractandotherauthorizedexpensesatactualcostwithoutmarkup. E. Federalexcisetaxes, Statetaxes, orCitysalestaxesmustnotbeincludedintheinvoiced amount. TheCitywillfurnishataxexemptioncertificateuponrequest. 13. PAYMENT: A. AllproperinvoicesneedtobesenttoAccountsPayable. Approvedinvoiceswillbepaidwithin Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 inAccountsPayable, whicheverislater. B. Ifpaymentisnottimelymade, (perparagraphA); interestshallaccrueontheunpaid balanceatthelesseroftheratespecifiedinTexasGovernmentCodeSection2251.025orthe maximumlawfulrate; except, ifpaymentisnottimelymadeforareasonforwhichtheCity maywithholdpaymenthereunder, interestshallnotaccrueuntilten (10) calendardaysafter thegroundsforwithholdingpaymenthavebeenresolved. C. IfpartialshipmentsordeliveriesareauthorizedbytheCity, theContractorwillbepaidforthe partialshipmentordelivery, asstatedabove, providedthattheinvoicematchestheshipmentor delivery. D. TheCitymaywithholdorsetofftheentirepaymentorpartofanypaymentotherwiseduethe Contractortosuchextentasmaybenecessaryonaccountof: i. deliveryofdefectiveornon-conformingdeliverablesbytheContractor; ii. thirdpartyclaims, whicharenotcoveredbytheinsurancewhichtheContractoris requiredtoprovide, arefiledorreasonableevidenceindicatingprobablefilingofsuch claims; iii. failureoftheContractortopaySubcontractors, orforlabor, materialsorequipment; whichisnotcoveredbyinsurancerequiredtobeprovidedbytheContractor; v. rea timespecifiedintheContract, andthattheunpaidbalancewouldnotbeadequateto coveractualordamagesfortheanticipateddelay; vi. failureoftheContractortosubmitproperinvoiceswithpurchaseordernumber, withall requiredattachmentsandsupportingdocumentation; or vii. failureoftheContractortocomplywithanymaterialprovisionoftheContract Documents. E. NoticeisherebygiventhatanyawardedfirmwhoisinarrearstotheCityofDentonfor delinquenttaxes, theCitymayoffsetindebtednessowedtheCitythroughpaymentwithholding. F. Paymentwillbemadebycheckunlessthepartiesmutuallyagreetopaymentbycreditcardor electronictransfer offunds. TheContractoragreesthatthereshallbenoadditionalcharges, surcharges, orpenaltiestotheCityforpaymentsmadebycreditcardorelectronicfundstransfer. G. Theawardingorcontinuationofthiscontractisdependentupontheavailabilityoffunding. The thiscontract. TheabsenceofAppropriatedorotherlawfullyavailablefundsshallrenderthe ContractnullandvoidtotheextentfundsarenotAppropriatedoravailableandanydeliverables deliveredbutunpaidshallbereturnedtotheContractor. TheCityshallprovidetheContractor writtennoticeofthefailureoftheCitytomakeanadequateAppropriationforanyfiscalyearto paytheamountsdueundertheContract, orthereductionofanyAppropriationtoanamount insufficienttopermittheCitytopayitsobligationsundertheContract. Intheeventofnoneor inadequateappropriationoffunds, therewillbenopenaltynorremovalfeeschargedtotheCity. 14. TRAVELEXPENSES: Alltravel, lodgingandperdiemexpensesinconnectionwiththe ContractshallbepaidbytheContractor, unlessotherwisestatedinthecontractterms. Duringthe termofthiscontract, thecontractorshallbillandtheCityshallreimbursecontractorforall reasonableandapprovedoutofpocketexpenseswhichareincurredintheconnectionwiththe performanceofdutieshereunder. Notwithstandingtheforegoing, expensesforthetimespentby thecontractorintravelingtoandfromCityfacilitiesshallnotbereimbursed, unlessotherwise negotiated. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 15. FINALPAYMENTANDCLOSE-OUT: A. IfaDBE/MBE/WBEProgramPlanisagreedtoandtheContractorhasidentified Subcontractors, theContractorisrequiredtosubmitaContractClose-OutMBE/WBECompliance ReporttothePurchasingManagernolaterthanthe15thcalendardayaftercompletionofallwork underthecontract. Finalpayment, retainage, orbothmaybewithheldiftheContractorisnotin compliancewiththerequirementsasacceptedbytheCity. B. Themakingandacceptanceoffinalpaymentwillconstitute: i. awaiverofallclaimsbytheCityagainsttheContractor, exceptclaims (1) whichhave beenpreviouslyassertedinwritingandnotyetsettled, (2) arisingfromdefectiveworkappearing afterfinalinspection, (3) arisingfromfailureoftheContractortocomplywiththeContractorthe undertheContract, includingbutnotlimitedtoindemnityandwarrantyobligations, or (5) arising otherthanthosepreviouslyassertedinwritingandnotyetsettled. 16. SPECIALTOOLS & TESTEQUIPMENT: IfthepricestatedontheOfferincludesthecost ofanyspecialtoolingorspecialtestequipmentfabricatedorrequiredbytheContractorforthe purposeoffillingthisorder, suchspecialtoolingequipmentandanyprocesssheetsrelatedthereto shallbecomethepropertyoftheCityandshallbeidentifiedbytheContractorassuch. 17. RIGHTTOAUDIT: A. TheCityshallhavetherighttoauditandmakecopiesofthebooks, recordsandcomputations pertainingtotheContract. TheContractorshallretainsuchbooks, records, documentsandother evidencepertainingtotheContractperiodandfiveyearsthereafter, exceptifanauditisinprogress orauditfindingsareyetunresolved, inwhichcaserecordsshallbekeptuntilallaudittasksare completedandresolved. Thesebooks, records, documentsandotherevidenceshallbeavailable, withinten (10) businessdaysofwrittenrequest. Further, theContractorshallalsorequireall Subcontractors, materialsuppliers, andotherpayeestoretainallbooks, records, documentsand otherevidencepertainingtotheContract, andtoallowtheCitysimilaraccesstothosedocuments. Allbooksandrecordswillbemadeavailablewithina50mileradiusoftheCityofDenton. The costoftheauditwillbebornebytheCityunlesstheauditrevealsanoverpaymentof1% orgreater. Ifanoverpaymentof1% orgreateroccurs, thereasonablecostoftheaudit, includinganytravel costs, mustbebornebytheContractorwhichmustbepayablewithinfive (5) businessdaysof receiptofaninvoice. B. FailuretocomplywiththeprovisionsofthissectionshallbeamaterialbreachoftheContract fthe includedraftsandelectronicfiles, evenifsuchdraftsorelectronicfilesaresubsequentlyusedto generateorprepareafinalprinteddocument. 18. SUBCONTRACTORS: A. IftheContractoridentifiedSubcontractorsinaDBE/MBE/WBEagreedtoPlan, theContractor shallcomplywithallrequirementsapprovedbytheCity. TheContractorshallnotinitiallyemploy anySubcontractorexceptasprovidedintheCo anySubcontractoridentifiedinthePlan, unlessthesubstitutehasbeenacceptedbytheCityin writing. NoacceptancebytheCityofanySubcontractorshallconstituteawaiverofanyrightsor remediesoftheCitywithrespecttodefectivedeliverablesprovidedbyaSubcontractor. IfaPlan hasbeenapproved, theContractorisadditionallyrequiredtosubmitamonthlySubcontract Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 AwardsandExpendituresReporttotheProcurementManager, nolaterthanthetenthcalendarday ofeachmonth. B. WorkperformedfortheContractorbyaSubcontractorshallbepursuanttoawrittencontract betweentheContractorandSubcontractor. Thetermsofthesubcontractmaynotconflictwiththe termsofthe Contract, andshallcontainprovisionsthat: i. requirethatalldeliverablestobeprovidedbytheSubcontractorbeprovidedinstrict accordancewiththeprovisions, specificationsandtermsoftheContract; ii. prohibittheSubcontractorfromfurthersubcontractinganyportionoftheContract withoutthepriorwrittenconsentoftheCityandtheContractor. iii. requireSubcontractorstosubmitallinvoicesandapplicationsforpayments, including anyclaimsforadditionalpayments, damagesorotherwise, totheContractorinsufficient timetoenabletheContractortoincludesamewithitsinvoiceorapplicationforpayment totheCityinaccordancewiththetermsoftheContract; iv. requirethatallSubcontractorsobtainandmaintain, throughoutthetermoftheir contract, insuranceinthetypeandamountsspecifiedfortheContractor, withtheCity beinganamedinsuredasitsinterestshallappear; and v. requirethattheSubcontractorindemnifyandholdtheCityharmlesstothesameextent astheContractorisrequiredtoindemnifytheCity. C. TheContractorshallbefullyresponsibletotheCityforallactsandomissionsofthe SubcontractorsjustastheContractorisresponsiblefortheContractor'sownactsandomissions. NothingintheContractshallcreateforthebenefitofanysuchSubcontractoranycontractual relationshipbetweentheCityandanysuchSubcontractor, norshallitcreateanyobligationonthe partoftheCitytopayortoseetothepaymentofanymoneysdueanysuchSubcontractorexcept asmayotherwiseberequiredbylaw. D. TheContractorshallpayeachSubcontractoritsappropriateshareofpaymentsmadetothe Contractornotlaterthanten (10) calendardaysafterreceiptofpaymentfromtheCity. 19. WARRANTY-PRICE: A. TheContractorwarrantsthepricesquotedintheOfferarenohigherthantheContractor's currentpricesonordersbyothersforlikedeliverablesundersimilartermsofpurchase. B. TheContractorcertifiesthatthepricesintheOfferhavebeenarrivedatindependentlywithout consultation, communication, oragreementforthepurposeofrestrictingcompetition, astoany matterrelatingtosuchfeeswithanyotherfirmorwithanycompetitor. C. Inadditiontoanyotherremedyavailable, theCitymaydeductfromanyamountsowedtothe Contractor, orotherwiserecover, anyamountspaidforitemsinexcessoftheContractor'scurrent pricesonordersbyothersforlikedeliverablesundersimilartermsofpurchase. 20. WARRANTY TITLE: TheContractorwarrantsthatithasgoodandindefeasibletitletoall deliverablesfurnishedundertheContract, andthatthedeliverablesarefreeandclearofallliens, claims, securityinterestsandencumbrances. TheContractorshallindemnifyandholdtheCity harmlessfromandagainstalladversetitleclaimstothedeliverables. 21. WARRANTY DELIVERABLES: ThewarrantyperiodfortheSoftwarewillcommence uponGoLiveandwillcontinuefor1yearunlessCityhasagreedtoadifferentwarrantyperiodin Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 aseparateagreementthathasbeenmutuallyexecutedbyCityandContractor, inwhichcasethe warrantyperiodwillbeasstatedinsuchagreementsubjecttotheremainderofthisagreement. For IntegrationFrameworksoftwareproductsandtheAthenasoftwaresuite, thewarrantyperiodshall commenceasstatedintheapplicableagreementandwillcontinuefor1year, asstateinthe C RFP. ForSoftwarethatisapplicationsoftwarethatisprovidedonaperunitbasis, thewarrantyperiodforsubsequentunitslicensedistheremainder (ifany) oftheinitialwarranty periodor, iftheinitialwarrantyperiodhasexpired, theremainder (ifany) ofthetermofthe applicableSoftwareMaintenanceandSupportAgreement. Duringtheapplicablewarrantyperiod, Contractor warrantsthattheunmodifiedSoftware, when usedproperlyandinaccordancewiththisAgreement, willbefreefromareproducibledefectthat eliminatesthefunctionalityorsuccessfuloperationofafeaturecriticaltotheprimaryfunctionality orsuccessfuloperationofthesystem. Whethersuchdefectoccurswillbedeterminedsolelywith referencetotheDocumentation. ForSoftwareinvolvingradiofrequencysystemsandProducts, theprimaryfunctionalityofavoicecommunicationsystemissubscriber-to-subscriber, subscriber- todispatcher, anddispatcher-to-subscribervoicecommunication; andtheprimaryfunctionalityof adatacommunicationsystemispoint-to-pointdataC. transmission. Contractordoesnotwarrant thatCi useoftheSoftwareorProductswillbeuninterruptedorerror-free. Beforetheexpirationoftheapplicablewarrantyperiod, CitymustnotifyContractorinwritingif theSoftwaredoesnotconformtothiswarranty. Uponreceiptofsuchnotice, Contractor will investigatethewarrantyclaim. Ifthisinvestigationconfirmsavalidwarrantyclaim, Contractor will (atitsoptionandatnoadditionalchargetoCity) repairthedefect, replacethedefective Softwarewiththesameorequivalentsoftware, orrefundthepriceofthedefectiveSoftwareor individualProductinwhichtheSoftwareisembeddedorforwhichitwasprovided. Suchaction willbethefullextentofContractor'sliabilityandCity'ssoleremedyforabreachofthiswarranty. Iftheinvestigationindicatesthewarrantyclaimisnotvalid, thenContractormayinvoiceCityfor respondingtotheclaimonatimeandmaterialsbasisusingContractor'scurrentlaborrates. 22. WARRANTY SERVICES: TheContractorwarrantsandrepresentsthatallservicestobe providedtheCityundertheContractwillbefullyandtimelyperformedinagoodandworkmanlike mannerinaccordancewithgenerallyacceptedindustrystandardsandpractices, theterms, conditions, andcovenantsoftheContract, andallapplicableFederal, Stateandlocallaws, rules orregulations. TheContractorwarrantsandrepresentsthatserviceswillbeperformedsoasto ensurethatallservicesperformedarecorrectandappropriateforthepurposescontemplatedinthis Agreementandthatindustrycertificationsareprovidedforsuchservices. A. TheContractormaynotlimit, excludeordisclaimtheforegoingwarrantyoranywarranty impliedbylaw, andanyattempttodososhallbewithoutforceoreffect. B. UnlessotherwisespecifiedintheContract, thewarrantyperiodshallbeatleastoneyearfrom theDate. Ifduringthewarrantyperiod, oneormoreoftheabovewarrantiesarebreached, the Contractorshallpromptlyuponreceiptofdemandperformtheservicesagaininaccordancewith abovestandardatnoadditionalcosttotheCity. Allcostsincidentaltosuchadditionalperformance shallbebornebytheContractor. TheCityshallendeavortogivetheContractorwrittennoticeof thebreachofwarrantywithinthirty (30) calendardaysofdiscoveryofthebreachwarranty, but Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 C. IftheContractorisunableorunwillingtoperformitsservicesinaccordancewiththeabove standardasrequiredbytheCity, theninadditiontoanyotheravailableremedy, theCitymay reducetheamountofservicesitmayberequiredtopurchaseundertheContractfromthe Contractor, andpurchaseconformingservicesfromothersources. Insuchevent, theContractor shallpaytotheCityupondemandtheincreasedcost, ifany, incurredbytheCitytoprocuresuch servicesfromanothersource. 23. ACCEPTANCEOFINCOMPLETEORNON-CONFORMINGDELIVERABLES: If, insteadofrequiringimmediatecorrectionorremovalandreplacementofdefectiveornon- conformingdeliverables, theCitypreferstoacceptit, theCitymaydoso. Ifanysuchacceptance occurspriortofinalpayment, theCitymaydeductsuchamountsasarenecessarytocompensate theCityforthediminishedvalueofthedefectiveornon-conformingdeliverables. Iftheacceptance occursafterfinalpayment, suchamountwillberefundedtotheCitybytheContractor. 24. RIGHTTOASSURANCE: WheneveronepartytotheContractingoodfaithhasreasonto assuranceoftheintenttoperform. Intheeventthatnoassuranceisgivenwithinthetimespecified afterdemandismade, thedemandingpartymaytreatthisfailureasananticipatoryrepudiationof theContract. 25. STOPWORKNOTICE: TheCitymayissueanimmediateStopWorkNoticeintheevent theContractorisobservedperforminginamannerthatisinviolationofFederal, State, orlocal guidelines, orinamannerthatisdeterminedbytheCitytobeunsafetoeitherlifeorproperty. Uponnotification, theContractorwillceaseallworkuntilnotifiedbytheCitythattheviolationor unsafeconditionhasbeencorrected. 26. DEFAULT: TheContractorshallbeindefaultundertheContractiftheContractor (a) failsto fully, timelyandfaithfullyperformanyofitsmaterialobligationsundertheContract, (b) failsto provideadequateassuranceofperformanceunderParagraph24, (c) becomesinsolventorseeks reliefunderthebankruptcylawsoftheUnitedStatesor (d) makesamaterialmisrepresentationin theCity. 27. TERMINATIONFORCAUSE: IntheeventofadefaultbytheContractor, theCityshall havetherighttoterminatetheContractforcause, bywrittennoticeeffectiveten (10) calendar days, unlessotherwisespecified, afterthedateofsuchnotice, unlesstheContractor, withinsuch reasonablesatisfactionthatsuchdefaultdoesnot, infact, existAdditionally, intheeventofa defaultbytheContractor, theCitymay 3) yearsandanyOffersubmittedbytheContractormaybedisqualifiedforuptothree (3) years. AllrightsandremediesundertheContractarecumulativeandarenotexclusiveofanyotherright orremedyprovidedbylaw. 28. TERMINATIONWITHOUTCAUSE: TheCityshallhavetherighttoterminatethe notice. Uponreceiptofanoticeoftermination, theContractorshallpromptlyceaseallfurtherwork pursuanttotheContract, withsuchexceptions, ifany, specifiedinthenoticeoftermination. The CityshallpaytheContractor, totheextentoffundsAppropriatedorotherwiselegallyavailable forsuchpurposes, forallgoodsdeliveredandservicesperformedandobligationsincurredpriorto thedateofterminationinaccordancewiththetermshereof. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 29. FRAUD: FraudulentstatementsbytheContractoronanyOfferorinanyreportordeliverable requiredtobesubmittedbytheContractortotheCityshallbegroundsfortheterminationofthe ContractforcausebytheCityandmayresultinlegalaction. 30. DELAYS: A. TheCitymaydelayscheduleddeliveryorotherduedatesbywrittennoticetotheContractorif theCitydeemsitisinitsbestinterest. Ifsuchdelaycausesanincreaseinthecostofthework undertheContract, theCityandtheContractorshallnegotiateanequitableadjustmentforcosts incurredbytheContractorintheContractpriceandexecuteanamendmenttotheContract. The Contractormustassertitsrighttoanadjustmentwithinthirty (30) calendardaysfromthedateof receiptofthenoticeofdelay. Failuretoagreeonanyadjustedpriceshallbehandledunderthe DisputeResolutionprocessspecifiedinparagraph49. However, nothinginthisprovisionshall excusetheContractorfromdelayingthedeliveryasnotified. B. Neitherpartyshallbeliableforanydefaultordelayintheperformanceofitsobligationsunder thisContractif, whileandtotheextentsuchdefaultordelayiscausedbyactsofGod, fire, riots, civilcommotion, labordisruptions, sabotage, sovereignconduct, oranyothercausebeyondthe reasonablecontrolofsuchParty. Intheeventofdefaultordelayincontractperformancedueto anyoftheforegoingcauses, thenthetimeforcompletionoftheserviceswillbeextended; provided, however, insuchanevent, aconferencewillbeheldwithinthree (3) businessdaysto establishamutuallyagreeableperiodoftimereasonablynecessarytoovercometheeffectofsuch failuretoperform. 31. INDEMNITY: A. Definitions: i. "IndemnifiedClaims" shallincludeanyandallclaims, demands, suits, causesofaction, judgmentsandliabilityofeverycharacter, typeordescription, includingallreasonable costsandexpensesoflitigation, mediationorotheralternatedisputeresolutionmechanism, includingattorneyandotherprofessionalfeesfor: (1) damagetoorlossofthepropertyof anyperson (including, butnotlimitedtotheCity, theContractor, theirrespectiveagents, officers, employeesandsubcontractors; theofficers, agents, andemployeesofsuch subcontractors; andthirdparties); and/or (2) death, bodilyinjury, illness, disease, worker's compensation, lossofservices, orlossofincomeorwagestoanyperson (includingbutnot subcontractors, andthirdparties), ii. "Fault" shallincludethesaleofdefectiveornon- conformingdeliverables, negligence, willfulmisconductorabreachofanylegallyimposed strictliabilitystandard. B. THECONTRACTORSHALLDEFEND (ATTHEOPTIONOFTHECITY), INDEMNIFY, ANDHOLDTHECITY, ITSSUCCESSORS, ASSIGNS, OFFICERS, EMPLOYEESANDELECTEDOFFICIALSHARMLESSFROMANDAGAINSTALL INDEMNIFIEDCLAIMSDIRECTLYARISINGOUTOF, INCIDENTTO, CONCERNINGORRESULTINGFROMTHEFAULTOFTHECONTRACTOR, OR THECONTRACTOR'SAGENTS, EMPLOYEESORSUBCONTRACTORS, INTHE PERFORMANC CONTRACT. NOTHINGHEREINSHALLBEDEEMEDTOLIMITTHERIGHTSOF THECITYORTHECONTRACTOR (INCLUDING, BUTNOTLIMITEDTO, THE RIGHTTOSEEKCONTRIBUTION) AGAINSTANYTHIRDPARTYWHOMAYBE Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 LIABLEFORANINDEMNIFIEDCLAIM. 32. INSURANCE: Thefollowinginsurancerequirementsareapplicable, inadditiontothespecific insurancerequirementsdetailedinAppendixAforservicesonly. Thesuccessfulfirmshallprocure andmaintaininsuranceofthetypesandintheminimumamountsacceptabletotheCityofDenton. TheinsuranceshallbewrittenbyacompanylicensedtodobusinessintheStateofTexasand satisfactorytotheCityofDenton. A. GeneralRequirements: i. TheContractorshallataminimumcarryinsuranceinthetypesandamountsindicated andagreedto, assubmittedtotheCityandapprovedbytheCitywithintheprocurement process, forthedurationoftheContract, includingextensionoptionsandholdoverperiods, andduringanywarrantyperiod. ii. endorsementsrequiredtotheCityasverificationofcoveragepriortocontractexecution andwithinfourteen (14) calendardaysafterwrittenrequestfromtheCity. Failureto providetherequiredCertificateofInsurancemaysubjecttheOffertodisqualificationfrom considerationforaward. TheContractormustalsoforwardaCertificateofInsurancetothe Citywheneverapreviouslyidentifiedpolicyperiodhasexpired, oranextensionoptionor holdoverperiodisexercised, asverificationofcontinuingcoverage. iii. TheContractorshallnotcommenceworkuntiltherequiredinsuranceisobtainedand untilsuchinsurancehasbeenreviewedbytheCity. ApprovalofinsurancebytheCityshall notrelieveordecreasetheliabilityoftheContractorhereunderandshallnotbeconstrued tobealimitationofliabilityonthepartoftheContractor. iv. TheContractormustsubmitcertificatesofinsurancetotheCityforallsubcontractors priortothesubcontractorscommencingworkontheproject. companieslicensedtodobusinessintheStateofTexasatthetimethepoliciesareissued andshallbewrittenbycompanieswithA.M. BestratingsofA- VIIorbetter. TheCity InsuranceFund. vi. AllendorsementsnamingtheCityasadditionalinsured, waivers, andnotices of cancellationendorsementsaswellastheCertificateofInsuranceshallcontainthe solicitationnumberandthefollowinginformation: CityofDenton MaterialsManagementDepartment 901BTexasStreet Denton, Texas76209 seshallnotapplytotheCitywheretheCityisanadditional insuredshownonanypolicy. ItisintendedthatpoliciesrequiredintheContract, covering boththeCityandtheContractor, shallbeconsideredprimarycoverageasapplicable. viii. IfinsurancepoliciesarenotwrittenforamountsagreedtowiththeCity, theContractor shallcarryUmbrellaorExcessLiabilityInsuranceforanydifferencesinamountsspecified. IfExcessLiabilityInsuranceisprovided, itshallfollowtheformoftheprimarycoverage. ix. TheCityshallbeentitled, uponrequest, atanagreeduponlocation, andwithout expense, toreviewcertifiedcopiesofpoliciesandendorsementstheretoandmaymakeany reasonablerequestsfordeletionorrevisionormodificationofparticularpolicyterms, conditions, limitations, orexclusionsexceptwherepolicyprovisionsareestablishedbylaw Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 orregulationsbindinguponeitherofthepartiesheretoortheunderwriteronanysuch policies. x. TheCityreservestherighttoreviewtheinsurancerequirementssetforthduringthe effectiveperiodoftheContractandtomakereasonableadjustmentstoinsurancecoverage, limits, andexclusionswhendeemednecessaryandprudentbytheCitybaseduponchanges instatutorylaw, courtdecisions, theclaimshistoryoftheindustryorfinancialcondition oftheinsurancecompanyaswellastheContractor. xi. TheContractorshallnotcauseanyinsurancetobecancelednorpermitanyinsurance tolapseduringthetermoftheContractorasrequiredintheContract. xii. TheContractorshallberesponsibleforpremiums, deductiblesandself-insured retentions, ifany, statedinpolicies. Alldeductiblesorself-insuredretentionsshallbe disclosedontheCertificateofInsurance. xiii. TheContractorshallend noticeoferosionoftheaggregatelimitsbelowoccurrencelimitsforallapplicable ndrequirementsare requiredminimumsandarenotintendedtolimittheresponsibility orliabilityofthe Contractor. B. SpecificCoverageRequirements: Specificinsurancerequirementsarecontainedinthe solicitationinstrument. 33. CLAIMS: Ifanyclaim, demand, suit, orotheractionisassertedagainsttheContractorwhich arisesunderorconcernstheContract, orwhichcouldhaveamaterialadverseeffect onthe oftothe Citywithinten (10) calendardaysafterreceiptofnoticebytheContractor. SuchnoticetotheCity shallstatethedateofnotificationofanysuchclaim, demand, suit, orotheraction; thenamesand addressesoftheclaimant(s); thebasisthereof; andthenameofeachpersonagainstwhomsuch claimisbeingasserted. Suchnoticeshallbedeliveredpersonallyorbymailandshallbesentto theCityandtotheDentonCityAttorney. PersonaldeliverytotheCityAttorneyshallbetoCity Hall, 215EastMcKinneyStreet, Denton, Texas76201. 34. NOTICES: Unlessotherwisespecified, allnotices, requests, orothercommunicationsrequired orappropriatetobegivenundertheContractshallbeinwritingandshallbedeemeddelivered three (3) businessdaysafterpostmarkedifsentbyU.S. PostalServiceCertifiedorRegistered Mail, ReturnReceiptRequested. Noticesdeliveredbyothermeansshallbedeemeddeliveredupon receiptbytheaddressee. Routinecommunicationsmaybemadebyfirstclassmail, telefax, or othercommerciallyacceptedmeans. NoticestotheContractorshallbesenttotheaddressspecified totheCityshallbeaddressedtotheCityat901BTexasStreet, Denton, Texas76209andmarked totheattentionofthePurchasingManager. 35. RIGHTSTOBID, PROPOSALANDCONTRACTUALMATERIAL: Allmaterial submittedbytheContractortotheCityshallbecomepropertyoftheCityuponreceipt. Any portionsofsuchmaterialclaimedbytheContractortobeproprietarymustbeclearlymarkedas such. DeterminationofthepublicnatureofthematerialissubjecttotheTexasPublicInformation Act, Chapter552, andTexasGovernmentCode. 36. NOWARRANTYBYCITYAGAINSTINFRINGEMENTS: TheContractorrepresents Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 andwarrantstotheCitythat: (i) theContractorshallprovidetheCitygoodandindefeasibletitle tothedeliverablesand (ii) thedeliverablessuppliedbytheContractorinaccordancewiththe specificationsintheContractwillnotinfringe, directlyorcontributorily, anypatent, trademark, copyright, tradesecret, oranyotherintellectualpropertyrightofanykindofanythirdparty; that noclaimshavebeenmadebyanypersonorentitywithrespecttotheownershiporoperationof thedeliverablesandtheContractordoesnotknowofanyvalidbasisforanysuchclaims. The Contractorshall, atitssoleexpense, defend, indemnify, andholdtheCityharmlessfromand againstallliability, damages, andcosts (includingcourtcostsandreasonablefeesofattorneysand difapplicable, licenserights, anditsuseofthedeliverablesinfringestheintellectualpropertyrightsofanythirdparty; or (ii) Intheeventofanysuchclaim, theCityshallhavetherighttomonitorsuchclaimoratitsoption engageitsownseparatecounseltoactasco- aydiminish theproduction, development, ordeliveryofsuchdeliverableswillnotimpactsuchwarrantiesof Contractor. 37. CONFIDENTIALITY: InordertoprovidethedeliverablestotheCity, Contractormay inventions, employeeinformation, tradesecrets, confidentialknow-how, confidentialbusiness information, and otherinformationwhichtheCityoritslicensorsconsiderconfidential) ConfidentialInformationisthevaluablepropertyoftheCityand/oritslicensorsandany unauthorized use, disclosure, dissemination, orotherreleaseoftheConfidentialInformationwill substantiallyinjuretheCityand/oritslicensors. TheContractor (includingitsemployees, subcontractors, agents, orrepresentatives) agreesthatitwillmaintaintheConfidentialInformation instrictconfidenceandshallnotdisclose, disseminate, copy, divulge, recreate, orotherwiseuse theConfidentialInformationwithoutthepriorwrittenconsentoftheCityorinamannernot expresslypermittedunderthisAgreement, unlesstheConfidentialInformationisrequiredtobe disclosedbylaworanorderofanycourtorothergovernmentalauthoritywithproperjurisdiction, providedtheContractorpromptlynotifiestheCitybeforedisclosingsuchinformationsoasto permittheCityreasonabletimetoseekanappropriateprotectiveorder. TheContractoragreesto useprotectivemeasuresnolessstringentthantheContractoruseswithinitsownbusinesstoprotect itsownmostvaluableinformation, whichprotectivemeasuresshallunderallcircumstancesbeat leastreasonablemeasurestoensurethecontinuedconfidentialityoftheConfidentialInformation. 38. OWNERSHIPANDUSEOFDELIVERABLES: A. Patents. Astoanypatentablesubjectmattercontainedinthedeliverables, theContractoragrees todisclosesuchpatentablesubjectmattertotheCity. B. Copyrights. Astoanydeliverablescontainingcopyrightablesubjectmatter, theContractor agreestoexecute, acknowledge, anddeliverandcauseeachofitsemployeesprovidingservicesto theCityhereundertoexecute, acknowledge, anddeliverawork-made-for-hireagreement, ina formtobereasonablyapprovedbytheCity, totheCityupondeliveryofsuchdeliverablestothe CityoratsuchothertimeastheCitymayrequest. causetobeexecuted, acknowledged, anddelivered) instrumentsorpaperssuchasthosedescribed Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 inthisParagraph38a., b., andc. shallcontinueaftertheterminationofthisContractwithrespect tosuchdeliverables. 39. PUBLICATIONS: AllpublishedmaterialandwrittenreportssubmittedundertheContract mustbeoriginallydevelopedmaterialunlessotherwisespecificallyprovidedintheContract. Whenmaterialnotoriginallydevelopedisincludedinareportinanyform, thesourceshallbe identified. 40. ADVERTISING thattheCityhasenteredintotheContract, excepttotheextentrequiredbylaw. 41. NOCONTINGENTFEES: TheContractorwarrantsthatnopersonorsellingagencyhas beenemployedorretainedtosolicitorsecuretheContractuponanyagreementorunderstanding forcommission, percentage, brokerage, orcontingentfee, exceptingbonafideemployeesofbona fideestablishedcommercialorsellingagenciesmaintainedbytheContractorforthepurposeof securingbusiness. Forbreachorviolationofthiswarranty, theCityshallhavetheright, inaddition toanyotherremedyavailable, tocanceltheContractwithoutliabilityandtodeductfromany amountsowedtotheContractor, orotherwiserecover, thefullamountofsuchcommission, percentage, brokerageorcontingentfee. 42. GRATUITIES: TheCitymay, bywrittennoticetotheContractor, canceltheContractwithout liabilityifitisdeterminedbytheCitythatgratuitieswereofferedorgivenbytheContractoror anyagentorrepresentativeoftheContractortoanyofficeroremployeeoftheCityofDentonwith aviewtowardsecuringtheContractorsecuringfavorabletreatmentwithrespecttotheawarding oramendingorthemakingofanydeterminationswithrespecttotheperformingofsuchcontract. IntheeventtheContractiscanceledbytheCitypursuanttothisprovision, theCityshallbe entitled, inadditiontoanyotherrightsandremedies, torecoverorwithholdtheamountofthecost incurredbytheContractorinprovidingsuchgratuities. 43. PROHIBITIONAGAINSTPERSONALINTERESTINCONTRACTS: Noofficer, employee, independentconsultant, orelectedofficialoftheCitywhoisinvolvedinthe development, evaluation, ordecision-makingprocessoftheperformanceofanysolicitationshall haveafinancialinterest, directorindirect, intheContractresultingfromthatsolicitation. Any willfulviolationofthissectionshallconstituteimproprietyinoffice, andanyofficeroremployee guiltythereofshallbesubjecttodisciplinaryactionuptoandincludingdismissal. Anyviolation ofthisprovision, withtheknowledge, expressedorimplied, oftheContractorshallrenderthe InterestQuestionnaire. 44. INDEPENDENTCONTRACTOR: TheContractshallnotbeconstruedascreatingan bethoseofanindependentcontractor. TheContractoragreesandunderstandsthattheContract doesnotgrantanyrightsorprivilegesestablishedforemployeesoftheCityofDenton, Texasfor thepurposesofincometax, withholding, socialsecuritytaxes, vacationorsickleavebenefits, thavesupervisionand controloftheContractororanyemployeeoftheContractor, anditisexpresslyunderstoodthat Contractorshallperformtheserviceshereunderaccordingtotheattachedspecificationsatthegeneral Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 directionoftheCityManageroftheCityofDenton, Texas, orhisdesigneeunderthisagreement. The contractorisexpresslyfreetoadvertiseandperformservicesforotherpartieswhileperforming servicesfortheCity. 45. ASSIGNMENT-DELEGATION: TheContractshallbebindinguponandensuretothe benefitoftheCityandtheContractorandtheirrespectivesuccessorsandassigns, provided however, thatnorightorinterestintheContractshallbeassignedandnoobligationshallbe delegatedbytheContractorwithoutthepriorwrittenconsentoftheCity, whichshallnotbe withheldunreasonably. AnyattemptedassignmentordelegationbytheContractorshallbevoid unlessmadeinconformitywiththisparagraph. TheContractisnotintendedtoconferrightsor benefitsonanyperson, firmorentitynotapartyhereto; itbeingtheintentionofthepartiesthat therearenothirdpartybeneficiariestotheContract. 46. WAIVER: NoclaimorrightarisingoutofabreachoftheContractcanbedischargedinwhole orinpartbyawaiverorrenunciationoftheclaimorrightunlessthewaiverorrenunciationis supportedbyconsiderationandisinwritingsignedbytheaggrievedparty. Nowaiverbyeither theContractorortheCityofanyoneormoreeventsofdefaultbytheotherpartyshalloperateas, orbeconstruedtobe, apermanentwaiverofanyrightsorobligationsundertheContract, oran expressorimpliedacceptanceofanyotherexistingorfuturedefaultordefaults, whetherofa similarordifferentcharacter. 47. MODIFICATIONS: TheContractcanbemodifiedoramendedonlybyawritingsignedby bothparties. Nopre-printedorsimilartermsonanytheContractorinvoice, orderorother documentshallhaveanyforceoreffecttochangetheterms, covenants, andconditionsofthe Contract. 48. INTERPRETATION: TheContractisintendedbythepartiesasafinal, completeand exclusivestatementofthetermsoftheiragreement. Nocourseofpriordealingbetweentheparties orcourseofperformanceorusageofthetradeshallberelevanttosupplementorexplainanyterm usedintheContract. AlthoughtheContractmayhavebeensubstantiallydraftedbyoneparty, it istheintentofthepartiesthatallprovisionsbeconstruedinamannertobefairtobothparties, readingnoprovisionsmorestrictlyagainstonepartyortheother. Wheneveratermdefinedbythe UniformCommercialCode, asenactedbytheStateofTexas, isusedintheContract, theUCC definitionshallcontrol, unlessotherwisedefinedintheContract. 49. DISPUTERESOLUTION: A. IfadisputearisesoutoforrelatestotheContract, orthebreachthereof, thepartiesagreeto negotiatepriortoprosecutingasuitfordamages. However, thissectiondoesnotprohibitthefiling ofalawsuittotolltherunningofastatuteoflimitationsortoseekinjunctiverelief. Eitherparty maymakeawrittenrequestforameetingbetweenrepresentativesofeachpartywithinfourteen 14) calendardaysafterreceiptoftherequestorsuchlaterperiodasagreedbytheparties. Each partyshallinclude, ataminimum, one (1) seniorlevelindividualwithdecision-makingauthority regardingthedispute. Thepurposeofthisandanysubsequentmeetingistoattemptingoodfaith tonegotiatearesolutionofthedispute. If, withinthirty (30) calendardaysaftersuchmeeting, the partieshavenotsucceededinnegotiatingaresolutionofthedispute, theywillproceeddirectlyto mediationasdescribedbelow. Negotiationmaybewaivedbyawrittenagreementsignedbyboth parties, inwhicheventthepartiesmayproceeddirectlytomediationasdescribedbelow. B. Iftheeffortstoresolvethedisputethroughnegotiationfail, orthepartieswaivethenegotiation process, thepartiesmayselect, withinthirty (30) calendardays, amediatortrainedinmediation Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 skillstoassistwithresolutionofthedispute. Shouldtheychoosethisoption; theCityandthe Contractoragreetoactingoodfaithintheselectionofthemediatorandtogiveconsiderationto qualifiedindividualsnominatedtoactasmediator. NothingintheContractpreventstheparties fromrelyingontheskillsofapersonwhoistrainedinthesubjectmatterofthedisputeoracontract interpretationexpert. Ifthepartiesfailtoagreeonamediatorwithinthirty (30) calendardaysof initiationofthemediationprocess, themediatorshallbeselectedbytheDentonCountyAlternative DisputeResolutionProgram (DCAP). Thepartiesagreetoparticipateinmediationingoodfaith foruptothirty (30) calendardaysfromthedateofthefirstmediationsession. TheCityandthe participationsuchasfeesforanyconsultantsorattorneystheymayutilizetorepresentthemor otherwiseassisttheminthemediation. 50. JURISDICTIONANDVENUE: TheContractismadeunderandshallbegovernedbythe lawsoftheStateofTexas, including, whenapplicable, theUniformCommercialCodeasadopted inTexas, V.T.C.A., Bus. & Comm. Code, Chapter1, excludinganyruleorprinciplethatwould refertoandapplythesubstantivelawofanotherstateorjurisdiction. Allissuesarisingfromthis ContractshallberesolvedinthecourtsofDentonCounty, Texasandthepartiesagreetosubmit totheexclusivepersonaljurisdictionofsuchcourts. Theforegoing, however, shallnotbe construedorinterpretedtolimitorrestricttherightorabilityoftheCitytoseekandsecure injunctiverelieffromanycompetentauthorityascontemplated herein. 51. INVALIDITY: Theinvalidity, illegality, orunenforceabilityofanyprovisionoftheContract shallinnowayaffectthevalidityorenforceabilityofanyotherportionorprovisionofthe Contract. AnyvoidprovisionshallbedeemedseveredfromtheContractandthebalanceofthe ContractshallbeconstruedandenforcedasiftheContractdidnotcontaintheparticularportion orprovisionheldtobevoid. ThepartiesfurtheragreetoreformtheContracttoreplaceanystricken provisionwithavalidprovisionthatcomesascloseaspossibletotheintentofthestricken provision. TheprovisionsofthissectionshallnotpreventthisentireContractfrombeingvoid shouldaprovisionwhichistheessenceoftheContractbedeterminedtobevoid. 52. HOLIDAYS: ThefollowingholidaysareobservedbytheCity: MLKDay MemorialDay 4thofJuly LaborDay ThanksgivingDay DayAfterThanksgiving ChristmasEve (observed) ChristmasDay (observed) IfaLegalHolidayfallsonSaturday, itwillbeobservedontheprecedingFriday. IfaLegalHoliday fallsonSunday, itwillbeobservedonthefollowingMonday. Normalhoursofoperationshallbe between8:00amand4:00pm, MondaythroughFriday, excludingCityofDentonHolidays. Any scheduleddeliveriesorworkperformancenotwithinthenormalhoursofoperationmustbe approvedbytheCityManagerofDenton, Texasorhisauthorizeddesignee. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 53. SURVIVABILITYOFOBLIGATIONS: AllprovisionsoftheContractthatimpose continuingobligationsontheparties, includingbutnotlimitedtothewarranty, indemnity, and confidentialityobligationsoftheparties, shallsurvivetheexpirationorterminationoftheContract. 54. NON-SUSPENSIONORDEBARMENTCERTIFICATION: TheCityofDentonisprohibitedfromcontractingwithormakingprimeorsub-awardstoparties thataresuspendedordebarredorwhoseprincipalsaresuspendedordebarredfromFederal, State, orCityofDentonContracts. ByacceptingaContractwiththeCity, theVendorcertifiesthatits firmanditsprincipalsarenotcurrentlysuspendedordebarredfromdoingbusinesswiththe FederalGovernment, asindicatedbytheGeneralServicesAdministrationListofPartiesExcluded fromFederalProcurementandNon-ProcurementPrograms, theStateofTexas, ortheCityof Denton. 55. EQUALOPPORTUNITY A. EqualEmploymentOpportunity: discriminatoryemploymentpractice. Nopersonshall, onthegroundsofrace, sex, sexual orientation, age, disability, creed, color, genetictesting, ornationalorigin, berefusedthebenefitsof, orbeotherwisesubjectedtodiscriminationunderanyactivitiesresultingfromthisRFQ. B. AmericanswithDisabilitiesAct (ADA) Compliance: engageinanydiscriminatoryemploymentpracticeagainstindividualswithdisabilitiesasdefined intheADA. 56. BUYAMERICANACT-SUPPLIES (Applicabletocertainfederallyfunded requirements) Thefollowingfederallyfundedrequirementsareapplicable. A. Definitions. Asusedinthis paragraph i. "Component" meansanarticle, material, orsupplyincorporateddirectlyintoanendproduct. ii. "Costofcomponents" means - 1) ForcomponentspurchasedbytheContractor, theacquisitioncost, includingtransportation coststotheplaceofincorporationintotheendproduct (whetherornotsuchcostsarepaidtoa domesticfirm), andanyapplicableduty (whetherornotaduty-freeentrycertificateisissued); or 2) Forcomponentsmanufactured bytheContractor, allcostsassociatedwiththemanufactureof thecomponent, includingtransportationcostsasdescribedinparagraph (1) ofthisdefinition, plus allocableoverheadcosts, butexcludingprofit. Costofcomponentsdoesnotincludeanycosts associatedwiththemanufactureoftheendproduct. iii. "Domesticendproduct" means- 1) AnunmanufacturedendproductminedorproducedintheUnitedStates; or 2) AnendproductmanufacturedintheUnitedStates, ifthecostofitscomponentsmined, produced, ormanufacturedintheUnitedStatesexceeds50percentofthecostofallits components. Componentsofforeignoriginofthesameclassorkindasthosethattheagency determinesarenotmined, produced, ormanufacturedinsufficientandreasonablyavailable commercialquantitiesofasatisfactoryqualityaretreatedasdomestic. Scrapgenerated, collected, andpreparedforprocessingintheUnitedStatesisconsidereddomestic. iv. "Endproduct" meansthosearticles, materials, andsuppliestobeacquiredunderthecontract forpublicuse. v. "Foreignendproduct" meansanendproductotherthanadomesticendproduct. vi. "UnitedStates" meansthe50States, theDistrictofColumbia, andoutlyingareas. B. TheBuyAmericanAct (41U.S.C. 10a - 10d) providesapreferencefordomesticendproducts Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 forsuppliesacquiredforuseintheUnitedStates. C. TheCitydoesnotmaintainalistofforeignarticlesthatwillbetreatedasdomesticforthis Contract; butwillconsiderforapprovalforeignarticlesasdomesticforthisproductifthearticles areonalistapprovedbyanotherGovernmentalAgency. TheOfferorshallsubmitdocumentation withtheirOfferdemonstratingthatthearticleisonanapprovedGovernmentallist. D. TheContractorshalldeliveronlydomesticendproductsexcepttotheextentthatitspecified deliveryofforeignendproductsintheprovisionoftheSolicitationentitled "BuyAmericanAct Certificate". 57. RIGHTTOINFORMATION: TheCityofDentonreservestherighttouseanyandall informationpresentedinanyresponsetothiscontract, whetheramendedornot, exceptas prohibitedbylaw. Selectionofrejectionofthesubmittaldoesnotaffectthisright. 58. LICENSEFEESORTAXES: Providedthesolicitationrequiresanawardedcontractoror suppliertobelicensedbytheStateofTexas, anyandallfeesandtaxesaretheresponsibilityofthe respondent. 59. PREVAILINGWAGERATES: Thecontractorshallcomplywithprevailingwageratesas definedbytheUnitedStatesDepartmentofLaborDavis-BaconWageDeterminationat http://www.dol.gov/whd/contracts/dbra.htmandattheWageDeterminationswebsitewww.wdol.gov forDentonCounty, Texas (WD-2509). 60. COMPLIANCEWITHALLSTATE, FEDERAL, ANDLOCALLAWS: Thecontractor orsuppliershallcomplywithallState, Federal, andLocallawsandrequirements. TheRespondent mustcomplywithallapplicablelawsatalltimes, including, withoutlimitation, thefollowing: (i) 36.02oftheTexasPenalCode, whichprohibitsbribery; (ii) §36.09oftheTexasPenalCode, whichprohibitstheofferingorconferringofbenefitstopublicservants. TheRespondentshallgive allnoticesandcomplywithalllawsandregulationsapplicabletofurnishingandperformanceof theContract. 61. FEDERAL, STATE, ANDLOCALREQUIREMENTS: Respondentshalldemonstrateon- sitecompliancewiththeFederalTaxReformActof1986, Section1706, amendingSection530 oftheRevenueActof1978, dealingwithissuanceofFormW-2'stocommonlawemployees. RespondentisresponsibleforbothfederalandStateunemploymentinsurancecoverageand allfederalandStatetaxlawsandwithholdingrequirements. TheCityofDentonshallnotbeliable toRespondentoritsemployeesforanyUnemploymentorWorkers' Compensationcoverage, or federalorStatewithholdingrequirements. ContractorshallindemnifytheCityofDentonandshall payallcosts, penalties, orlossesresultingfromRespondent'somissionorbreachofthisSection. 62. DRUGFREEWORKPLACE: Thecontractorshallcomplywiththeapplicableprovisions oftheDrug-FreeWorkPlaceActof1988 (PublicLaw100-690, TitleV, SubtitleD; 41U.S.C. 701 ETSEQ.) andmaintainadrug-freeworkenvironment; andthefinalrule, government-wide requirementsfordrug-freeworkplace (grants), issuedbytheOfficeofManagementandBudget andtheDepartmentofDefense (32CFRPart280, SubpartF) toimplementtheprovisionsofthe Drug-FreeWorkPlaceActof1988isincorporatedbyreferenceandthecontractorshallcomply withtherelevantprovisionsthereof, includinganyamendmentstothefinalrulethatmayhereafter beissued. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 63. RESPONDENTLIABILITYFORDAMAGETOGOVERNMENTPROPERTY: The Respondentshallbeliableforalldamagestogovernment-owned, leased, oroccupiedpropertyand equipmentcausedbytheRespondentanditsemployees, agents, subcontractors, andsuppliers, includinganydeliveryorcartagecompany, inconnectionwithanyperformancepursuanttothe Contract. TheRespondentshallnotifytheCityofDentonProcurementManagerinwritingofany suchdamagewithinone (1) calendarday. 64. FORCEMAJEURE: TheCityofDenton, anyCustomer, andtheRespondentshallnotbe responsibleforperformanceundertheContractshoulditbepreventedfromperformancebyanact ofwar, orderoflegalauthority, actofGod, orotherunavoidablecausenotattributabletothefault ornegligenceoftheCityofDenton. IntheeventofanoccurrenceunderthisSection, the Respondentwillbeexcusedfromanyfurtherperformanceorobservanceoftherequirementsso affectedforaslongassuchcircumstancesprevailandtheRespondentcontinuestouse commerciallyreasonableeffortstorecommenceperformanceorobservancewheneverandto whateverextentpossiblewithoutdelay. TheRespondentshallimmediatelynotifytheCityof DentonProcurementManagerbytelephone (tobeconfirmedinwritingwithinfive (5) calendar daysoftheinceptionofsuchoccurrence) anddescribeatareasonablelevelofdetailthe circumstancescausingthenon-performanceordelayinperformance. 65. NON-WAIVEROFRIGHTS: FailureofaPartytorequireperformancebyanotherParty undertheContractwillnotaffecttherightofsuchPartytorequireperformanceinthefuture. No theContractshalloperatetolimit, impair, preclude, cancel, waiveorotherwiseaffectsuchright orremedy. AwaiverbyaPartyofanybreachofanytermoftheContractwillnotbeconstrued as awaiverofanycontinuingorsucceedingbreach. 66. NOWAIVEROFSOVEREIGNIMMUNITY: ThePartiesexpresslyagreethatnoprovision oftheContractisinanywayintendedtoconstituteawaiverbytheCityofDentonofany immunitiesfromsuitorfromliabilitythattheCityofDentonmayhavebyoperationoflaw. 67. RECORDSRETENTION: TheRespondentshallretainallfinancialrecords, supporting documents, statisticalrecords, andanyotherrecordsorbooksrelatingtotheperformancescalled forintheContract. TheRespondentshallretainallsuchrecordsforaperiodoffour (4) yearsafter theexpirationoftheContract, oruntiltheCPAorStateAuditor'sOfficeissatisfiedthatallaudit andlitigationmattersareresolved, whicheverperiodislonger. TheRespondentshallgrantaccess toallbooks, recordsanddocumentspertinenttotheContracttotheCPA, theStateAuditorof Texas, andanyfederalgovernmentalentitythathasauthoritytoreviewrecordsduetofederal fundsbeingspentundertheContract. Shouldaconflictarisebetweenanyofthecontractdocuments, itshallberesolvedwiththe followingorderofprecedence (ifapplicable). Inanyevent, thefinalnegotiatedcontractshall takeprecedenceoveranyandallcontractdocumentstotheextentofsuchconflict. 1. Finalnegotiatedcontract 2. RFP/Biddocuments 3. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 4. Purchaseorder 5. Suppliertermsandconditions Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 ExhibitD INSURANCEREQUIREMENTSAND Uponcontractexecution, allinsurancerequirementsshallbecomecontractualobligations, which thesuccessfulcontractorshallhaveadutytomaintainthroughoutthecourseofthiscontract. STANDARDPROVISIONS: WithoutlimitinganyoftheotherobligationsorliabilitiesoftheContractor, theContractor shallprovideandmaintainuntilthecontractedworkhasbeencompletedandacceptedby theCityofDenton, Owner, theminimuminsurancecoverageasindicatedhereinafter. ContractorshallfilewiththePurchasingDepartmentsatisfactorycertificatesofinsurance includinganyapplicableaddendumorendorsements, containingthecontractnumberand titleoftheproject. Contractormay, uponwrittenrequesttothePurchasingDepartment, askforclarificationofanyinsurancerequirementsatanytime; however, Contractorshall notcommenceanyworkordeliveranymaterialuntilheorshereceivesnotificationthat thecontracthasbeenaccepted, approved, andsignedbytheCityofDenton. Allinsurancepoliciesproposedorobtainedinsatisfactionoftheserequirementsshall complywiththefollowinggeneralspecifications, andshallbemaintainedincompliance withthesegeneralspecificationsthroughoutthedurationoftheContract, orlonger, ifso noted: EachpolicyshallbeissuedbyacompanyauthorizedtodobusinessintheStateofTexas withanA.M. BestCompanyratingofatleastAorbetter. Anydeductiblesorself-insuredretentionsshallbedeclaredintheproposal. Ifrequested bytheCity, theinsurershallreduceoreliminatesuchdeductiblesorself-insuredretentions withrespecttotheCity, itsofficials, agents, employeesandvolunteers; or, thecontractor shallprocureabondguaranteeingpaymentoflossesandrelatedinvestigations, claim administrationanddefenseexpenses. Liabilitypoliciesshallbeendorsedtoprovidethefollowing: NameasAdditionalInsured theCityofDenton, itsOfficials, Agents, Employees andvolunteers. ThatsuchinsuranceisprimarytoanyotherinsuranceavailabletotheAdditional Insuredwithrespecttoclaimscoveredunderthepolicyandthatthisinsurance appliesseparatelytoeachinsuredagainstwhomclaimismadeorsuitisbrought. Theinclusionofmorethanoneinsuredshallnotoperatetoincreasetheinsurer's limitofliability. ProvideaWaiverofSubrogationinfavoroftheCityofDenton, itsofficials, agents, employees, andvolunteers. Cancellation: Cityrequires30daywrittennoticeshouldanyofthepolicies describedonthecertificatebecancelledormateriallychangedbeforethe expirationdate. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Shouldanyoftherequiredinsurancebeprovidedunderaclaimsmadeform, Contractor shallmaintainsuchcoveragecontinuouslythroughoutthetermofthiscontractand, withoutlapse, foraperiodofthreeyearsbeyondthecontractexpiration, suchthat occurrencesarisingduringthecontracttermwhichgiverisetoclaimsmadeafter expirationofthecontractshallbecovered. Shouldanyoftherequiredinsurancebeprovidedunderaformofcoveragethatincludes ageneralannualaggregatelimitprovidingforclaimsinvestigationorlegaldefensecosts tobeincludedinthegeneralannualaggregatelimit, theContractorshalleitherdoublethe occurrencelimitsorobtainOwnersandContractorsProtectiveLiabilityInsurance. Shouldanyrequiredinsurancelapseduringthecontractterm, requestsforpayments originatingaftersuchlapseshallnotbeprocesseduntiltheCityreceivessatisfactory evidenceofreinstatedcoverageasrequiredbythiscontract, effectiveasofthelapsedate. Ifinsuranceisnotreinstated, Citymay, atitssoleoption, terminatethisagreement effectiveonthedateofthelapse. SPECIFICADDITIONALINSURANCEREQUIREMENTS: AllinsurancepoliciesproposedorobtainedinsatisfactionofthisContractshall additionallycomplywiththefollowingmarkedspecifications, andshallbemaintainedin compliancewiththeseadditionalspecificationsthroughoutthedurationoftheContract, orlonger, ifsonoted: X\] A. GeneralLiabilityInsurance: GeneralLiabilityinsurancewithcombinedsinglelimitsofnotlessthan $1,000,000.00 shallbeprovidedandmaintainedbytheContractor. Thepolicyshallbewrittenonan occurrencebasiseitherinasinglepolicyorinacombinationofunderlyingand umbrellaorexcesspolicies. IftheCommercialGeneralLiabilityform (ISOFormCG0001currentedition) isused: CoverageAshallincludepremises, operations, products, andcompleted operations, independentcontractors, contractualliabilitycoveringthis contractandbroadformpropertydamagecoverage. CoverageBshallincludepersonalinjury. CoverageC, medicalpayments, isnotrequired. IftheComprehensiveGeneralLiabilityform (ISOFormGL0002CurrentEdition andISOFormGL0404) isused, itshallincludeatleast: BodilyinjuryandPropertyDamageLiabilityforpremises, operations, products andcompletedoperations, independentcontractorsandpropertydamage resultingfromexplosion, collapseorunderground (XCU) exposures. Broadformcontractualliability (preferablybyendorsement) coveringthis contract, personalinjuryliabilityandbroadformpropertydamageliability. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 X\] AutomobileLiabilityInsurance: ContractorshallprovideCommercialAutomobileLiabilityinsurancewithCombinedSingle Limits (CSL) ofnotlessthan $500,000eitherinasinglepolicyorinacombinationofbasic andumbrellaorexcesspolicies. Thepolicywillincludebodilyinjuryandpropertydamage liabilityarisingoutoftheoperation, maintenanceanduseofallautomobilesandmobile equipmentusedinconjunctionwiththiscontract. Satisfactionoftheaboverequirementshallbeintheformofapolicyendorsementfor: anyauto, or allownedhiredandnon-ownedautos. WorkersCompensationInsurance ContractorshallpurchaseandmaintainWorkers Compensationinsurancewhich, in additiontomeetingtheminimumstatutoryrequirementsforissuanceofsuchinsurance, hasEmployer'sLiabilitylimitsofatleast $100,000foreachaccident, $100,000pereach employee, anda $500,000policylimitforoccupationaldisease. TheCityneednotbe namedasan "AdditionalInsured" buttheinsurershallagreetowaiveallrightsof subrogationagainsttheCity, itsofficials, agents, employeesandvolunteersforanywork performedfortheCitybytheNamedInsured. Forbuildingorconstructionprojects, the ContractorshallcomplywiththeprovisionsofAttachment1inaccordancewith §406.096 oftheTexasLaborCodeandrule28TAC110.110oftheTexasWorkersCompensation Commission (TWCC). Owner'sandContractor'sProtectiveLiabilityInsurance TheContractorshallobtain, payforandmaintainatalltimesduringtheprosecutionofthe workunderthiscontract, anOwner'sandContractor'sProtectiveLiabilityinsurancepolicy namingtheCityasinsuredforpropertydamageandbodilyinjurywhichmayariseinthe prosecutionoftheworkorContractor'soperationsunderthiscontract. Coverageshallbe thatcarriestheContractor'sliabilityinsurance. Policylimitswillbeatleast $500,000.00 combinedbodilyinjuryandpropertydamageperoccurrencewitha $1,000,000.00 aggregate. FireDamageLegalLiabilityInsurance CoverageisrequiredifBroadformGeneralLiabilityisnotprovidedorisunavailabletothe contractororifacontractorleasesorrentsaportionofaCitybuilding. Limitsofnotless than eachoccurrencearerequired. ProfessionalLiabilityInsurance Professionalliabilityinsurancewithlimitsnotlessthan $1,000,000.00 perclaimwith respecttonegligentacts, errorsoromissionsinconnectionwithprofessionalservicesis requiredunderthisAgreement. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Builders' RiskInsurance Builders' RiskInsurance, onanAll-Riskformfor100% ofthecompletedvalueshallbe provided. Suchpolicyshallincludeas "NamedInsured" theCityofDentonandall subcontractorsastheirinterestsmayappear. EnvironmentalLiabilityInsurance Environmentalliabilityinsurancefor $1,000,000tocoverallhazardscontemplatedbythis contract. RiggersInsurance Saidcoveragemaybe ontheexistingCGLcoverage; throughand InstallationFloatercoveringriggingcontractors; orthroughISOformIH00911211, Saidcoverageshallmirrorthelimitsprovidedbythe CGLcoverage CommercialCrime Providescoverageforthetheftordisappearanceofcashorchecks, robberyinside/outside thepremises, burglaryofthepremises, andemployeefidelity. Theemployeefidelity oyees, includingnewhires. Thistypeinsuranceshouldberequiredifthecontractorhasaccess toCityfunds. Limitsofnotlessthan $ eachoccurrencearerequired. AdditionalInsurance Otherinsurancemayberequiredonanindividualbasisforextrahazardouscontractsand specificserviceagreements. Ifsuchadditionalinsuranceisrequiredforaspecific contract, thatrequirementwillbedescribedinthe "SpecificConditions" ofthecontract specifications. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 ATTACHMENT1 GovernmentalEntities A. Definitions: Certificateofcoverage ("certificate")-Acopyofacertificateofinsurance, a certificateofauthoritytoself-insureissuedbythecommission, oracoverage agreement (TWCC-81, TWCC-82, TWCC-83, orTWCC-84), showingstatutory workers' compensationinsurancecoveragefortheperson'sorentity's employeesprovidingservicesonaproject, forthedurationoftheproject. Durationoftheproject - includesthetimefromthebeginning oftheworkon theprojectuntilthecontractor's/person'sworkontheprojecthasbeen completedandacceptedbythegovernmentalentity. Personsprovidingservicesontheproject ("subcontractor" in §406.096) - includesallpersonsorentitiesperformingallorpartoftheservicesthe contractorhasundertakentoperformontheproject, regardlessofwhether thatpersoncontracteddirectlywiththecontractorandregardlessofwhether thatpersonhasemployees. Thisincludes, withoutlimitation, independent contractors, subcontractors, leasingcompanies, motorcarriers, owner- operators, employeesofanysuchentity, oremployeesofanyentitywhich furnishespersonstoprovideservicesontheproject. "Services" include, withoutlimitation, providing, hauling, ordeliveringequipmentormaterials, or providinglabor, transportation, orotherservicerelatedtoaproject. "Services" doesnotincludeactivitiesunrelatedtotheproject, suchasfood/beverage vendors, officesupplydeliveries, anddeliveryofportabletoilets. B. Thecontractorshallprovidecoverage, basedonproperreportingof classificationcodesandpayrollamountsandfilingofanyoverage agreements, whichmeetsthestatutoryrequirements ofTexasLaborCode, Section401.011(44) forallemployeesoftheContractorprovidingserviceson theproject, forthedurationoftheproject. C. TheContractormustprovideacertificateofcoveragetothegovernmental entitypriortobeingawardedthecontract. D. Ifthecoverageperiodshownonthecontractor'scurrentcertificateofcoverage endsduringthedurationoftheproject, thecontractormust, priortotheendof thecoverageperiod, fileanewcertificateofcoveragewiththegovernmental entityshowingthatcoveragehasbeenextended. E. Thecontractorshallobtainfromeachpersonprovidingservicesonaproject, andprovidetothegovernmentalentity: 1. acertificateofcoverage, priortothatpersonbeginningworkonthe Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 project, sothegovernmentalentitywillhaveonfilecertificatesof coverageshowingcoverageforallpersonsprovidingservicesonthe project; and 2. nolaterthansevendaysafterreceiptbythecontractor, anewcertificate ofcoverageshowingextensionofcoverage, ifthecoverageperiod shownonthecurrentcertificateofcoverageendsduringthedurationof theproject. F. Thecontractorshallretainallrequiredcertificatesofcoveragefortheduration oftheprojectandforoneyearthereafter. G. Thecontractorshallnotifythegovernmentalentityinwritingbycertifiedmail orpersonaldelivery, within10daysafterthecontractorkneworshouldhave known, ofanychangethatmateriallyaffectstheprovisionofcoverageofany personprovidingservicesontheproject. H. Thecontractorshallpostoneachprojectsiteanotice, inthetext, formand mannerprescribedbytheTexasWorkers' CompensationCommission, informingallpersonsprovidingservicesontheprojectthattheyarerequired tobecovered, andstatinghowapersonmayverifycoverageandreportlack ofcoverage. I. Thecontractorshallcontractually requireeachpersonwithwhomitcontracts toprovideservicesonaproject, to: 1. providecoverage, basedonproperreportingofclassificationcodesand payrollamountsandfilingofanycoverageagreements, whichmeetsthe statutoryrequirementsofTexasLaborCode, Section401.011(44) forallof itsemployeesprovidingservicesontheproject, forthedurationofthe project; 2. providetothecontractor, priortothatpersonbeginningworkontheproject, acertificateofcoverageshowingthatcoverageisbeingprovidedforall employeesofthepersonprovidingservicesontheproject, fortheduration oftheproject; 3. providethecontractor, priortotheendofthe coverageperiod, anew certificateofcoverageshowingextensionofcoverage, ifthecoverage periodshownonthecurrentcertificateofcoverageendsduringtheduration oftheproject; 4. obtainfromeachotherpersonwithwhomitcontracts, andprovidetothe contractor: a. acertificateofcoverage, priortotheotherpersonbeginningworkonthe project; and Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 b. anewcertificateofcoverageshowingextensionofcoverage, priortothe endofthecoverageperiod, ifthecoverageperiodshownonthecurrent certificateofcoverageendsduringthedurationoftheproject; 5. retainallrequiredcertificatesofcoverageonfileforthedurationofthe projectandforoneyearthereafter; 6. notifythegovernmentalentityinwritingbycertifiedmailorpersonal delivery, within10daysafterthepersonkneworshouldhaveknown, ofany changethatmateriallyaffectstheprovisionofcoverageofanyperson providingservicesontheproject; and 7. Contractuallyrequireeachpersonwithwhomitcontracts, toperformas requiredbyparagraphs (1) - (7), withthecertificatesofcoveragetobe providedtothepersonforwhomtheyareprovidingservices. J. Bysigningthiscontractorprovidingorcausingtobeprovidedacertificateof coverage, thecontractorisrepresentingtothegovernmentalentitythatall employeesofthecontractorwhowillprovideservicesontheprojectwillbe coveredbyworkers' compensationcoverageforthedurationoftheproject, thatthecoveragewillbebasedonproperreportingofclassificationcodesand payrollamounts, andthatallcoverageagreementswillbefiledwiththe appropriateinsurancecarrieror, inthecaseofaself-insured, withthe commission'sDivisionofSelf-InsuranceRegulation. Providingfalseor misleadinginformationmaysubjectthecontractortoadministrativepenalties, criminalpenalties, civilpenalties, orothercivilactions. K. Th contractbythecontractorwhichentitlesthegovernmentalentitytodeclarethe contractvoidifthecontractordoesnotremedythebreachwithintendaysafter receiptofnoticeofbreachfromthegovernmentalentity. Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 ExhibitE CertificateofInterestedPartiesElectronicFiling In2015, theTexasLegislatureadoptedHouseBill1295, whichaddedsection2252.908ofthe GovernmentCode. ThelawstatesthattheCitymaynotenterintothiscontractunlessthe Contractorsubmitsadisclosureofinterestedparties (Form1295) totheCityatthetimethe Contractorsubmitsthesignedcontract. TheTexasEthicsCommissionhasadoptedrulesrequiring thebusinessentitytofileForm1295electronicallywiththeCommission. ContractorwillberequiredtofurnishaCertificateofInterestPartiesbeforethecontractis awarded, inaccordancewithGovernmentCode2252.908. Thecontractorshall: 1. LogontotheStateEthicsCommissionWebsiteat : https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm 2. RegisterutilizingthetutorialprovidedbytheState 3. PrintacopyofthecompletedForm1295 4. EntertheCertificateNumberonpage2ofthiscontract. 5. CompleteandsigntheForm1295 6. Emailtheformtopurchasing@cityofdenton.comwiththecontractnumberinthesubjectline. EX: Contract1234 Form1295) TheCitymustacknowledgethereceiptofthefiledForm1295notlaterthanthe30thdayafter Councilaward. OnceaForm1295isacknowledged, itwillbepostedtotheTexasEthics Contract # 6400 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITF Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 IntegratedComputerSystems, Inc. N/A X X X X April24, 2018 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 MaterialsManagementDepartment 901-BTexasStreet Denton, Texas76209 REQUESTFORPROPOSALS RFP6400ADDENDUM #1 TheCityofDentonisseekingthebestvaluesolutionforthe: SUPPLYANDIMPLEMENTATIONOFCOMPUTERAIDEDDISPATCH SYSTEM, MOBILEDATASYSTEM, LAWRECORDSMANAGEMENT SYSTEMANDFIRERECORDSMANAGEMENT SYSTEM NIGPCLASSandITEM 209 37 920 31 IssueDate: February23, 2018 ResponsedueDateandTime (CentralTime): Thursday, April26, 2018, 11:00A.M. C.S.T TheCityhighlyrecommendsthatrespondentsdonotwaituntilminutesbeforethe duedateandtimetoemailasubmission. ItcantakesignificanttimeforthesubmissionstoreachtheCity. Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 RFP#6400 ADDENDUM #1 SUPPLYOFCAD, MDS, LRMSANDFRMS 1. -4Law wher Answer: Pleaseseeattachedrevisionofthisexcelspreadsheet, foryour reviewandresponses. EXCELFILELABELED: RFP#6400Exhibit3-4 REVISEDLawRMSSpecifications06Mar2018 2.0AtXYZcompany, weuseaFairComc-treeACESQLServer (SeeAttachment). Will thetechservicesteamconsiderthisserverorothersoutsideoftheMicrosoftSQLServer? Referencedbelow, alsolistedinvariousplacesinthefunctionalspecsandotherRFP documents) Answer: CityofDentonwillevaluateproposalsbaseduponthestated requirementsintheRFP. ServersoutsideoftheMicrosoftSQLServer specificationswillnotmeettheserequirements. NOOTHERCHANGESATTHISTIME Managementwebsiteat: https:// www.cityofdenton.com/business/soliciations-contracting Thisformmustbesignedandreturnedwithyourproposal. ThomasGalbraithName: ____________________________________ Signature: _________________________________ IntegratedComputerSystems, Inc. Company: __________________________________ March9, 2018Title: _____________________ Date: ____________ VPofSales Addendum #1tobereturnedwithProposal RFP#6400- ADDENDUM #1 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 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2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 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8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt ProjectOverview TheICSimplementationmethodologyisbasedonmorethanfortyyears (since1974) ofhands-onexperience. ICS hasimplementedover400systemsthroughouttheUnitedStates. ICSstartedgatheringexperiencebydeveloping customsolutionsforvariousindustriespublicsafetybeingtheprimaryfocus. Today, ICSonlyprovidespublic safetysolutions. TheICStrackrecordspeaksforitself. Wehaveanunblemishedbusinessrecordandhavenever hadanyformoflegalorarbitrationincidents. Thisisduetoacorporatephilosophytofollowthroughoneachand everycommitment. Wehavealsoneverchangedourcompanyname, reorganizedormovedoutofourhome statetohidefromclientsordebtors. ICSunderstandsthatthekeytoasuccessfulimplementationrequiresqualityandtimelycommunication, organizationandcooperation. Ourimplementationprocessinsuresclientparticipation, functionalspecification adherence, accurateselectionandinstallationofhardware, systeminterfaceintegration, mastercodetableand geographicdataloadedaccuratelyandtimely, comprehensivetrainingperformedforalllevelsofusers, anda non-stressfulfinalgo-livedate. agementandImplementationconsistofthefollowingtasks: SelectionofICSProjectManagementandSupportStaff SelectionofAgencyProjectManagementandSupportStaff SelectionofAgencyApplicationManager(s) DevelopProjectTimelineswithResources & CompletionDates ReviewProjectTrackingandReportingMethods ImplementationWorkshop EvaluateandPrepareCurrentFacility OrderHardwareandNon-ICSSoftware InstallHardware, SoftwareandDatabases SetupRemoteSupportCapability TrainAgencyApplicationSpecialists CodeTableandGEOfileLoading/Verification/Modification PerformApplicationTestScenarios TrainUsers (atalllevels) SystemReview Go-Live Management/SoftwareUtilizationReview SelectionofICSProjectManagementandSupportStaff ICSemploysaprofessional, experiencedstaff (withsomeemployeeshavingover20yearsofpracticalpublicsafety experience). Theyarewellversedinalltasksandfunctionsrequiredtotransitionyouragencyfromitscurrent statetobeingfullyautomated. Thisteamwillberesponsiblefortimelyandaccurateimplementationofthe selectedmodules. Theprojectmanagerwillbetheprimarycontactforallphasesofimplementation. TheICS projectmanagerhastheauthoritytodrawfromanyresource (training, softwaredevelopment, conversionand support) withinthecompanytoinsureasuccessfulimplementationisachieved. Thismanagerwillworkclosely lastingbusinesspartnership. Page: 1TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt SelectionofAgencyProjectManagementandSupportStaff TheAgencyProjectManagerwillbethefocalpointforcommunicationsanddecisionsbetweenICSandyour agency. TheAgencyProjectManagerwillinterfacewiththeICSProjectManagerandberesponsibletotheagency managementforprojectreporting. Thisindividualshouldhavetheabilitytoapproveallcontractualdocuments betweenICSandyouragency. ICSwillreviewtheallofthedetailsfromtheStatementofWorkandmakesurethe agencyassignedProjectManageriscomfortablewiththetaskdescriptionsandresponsibilities. SelectionofAgencyApplicationManagers TheICSteamwillassisttheAgencyProjectManagerandupperlevelmanagementintheselectionofthebest personnelforthespecifictasks. Thispersonnelgroupwillberesponsibleforverifyingandmodifyingkey parametersandcodeswithintheirdepartments/areasofexpertise. Typically, theseareyourdepartment managerswhohaveknowledgeofcurrentprocessesandinformationflow. Theymaybegrantedtheabilityto approveworkflowchangesandverificationtechniques. Thesuccessofthisimplementation involvementandcommitment. DepartmentmanagersarerequiredtocommunicatedirectlytotheICSProjectmanagerandcctheAgencyProject Manager. Thisgreatlyimprovesthequalityofcommunications (withoutanintermediary) andrequires DevelopProjectTimelineswithResources & CompletionDates softwaresolution. ICSwillberesponsiblefordeliveringandinstallingtheitemsspecifiedinthisSOWsothatthey operateaccordingtothemanufacturer'sspecifications. Uponcompletionofthisproject, allICSresponsibilities willbeconsideredcomplete, andtheAgencywilloperateaccordingtotheappropriateICSsoftwaresupport agreements. AfterreviewingtheStatementofWorkandtheProjectImplementationPlan, theAgencyProject ManagerandICSwillassignresourcesandtargetcompletiondates. ReviewProjectTrackingandReportingMethods AssisttheAgencyProjectManagerindeterminingwhichtechniquestodeployforthetrackingandevaluationof projectprogress. Inourexperience, themosteffectivemethodsofprojectmanagementhavealsobeenthe simplest. ICSrecommendstheAgencyProjectManagerutilizetheattachedplantomanagetheproject. Thisplan includestheessentialingredientsforasuccessfulimplementation: AllTasks - Outlinedinsequence ResourceRequirements- Primaryandsupportingpersonnelarenoted. Supportingpersonnelshouldbe listedwhenrequired -- individualssuchasdepartmentmanagers, keyusers, individualswithexpertiseina particulararea. EstimatedDaystoCompleteandTargetCompletionDate Targetsarethemostdifficultdatesto estimateduetotheteamhavingtoperformdualroles (thisproject, plustheirnormalassignments). ActualCompletionDate Allowstheagencytospotpatterns, sotheentireprojectplancanbeadjustedto improveaccuracy DependencyTasks Tasksthatcannotbestarteduntilallprerequisitetasksarecomplete Also, duringthissessionICSwillreviewtheICSProjectChangeRequestandProjectDelayNoticeForms. These formsareutilizedtocommunicateeventsthatwillcauseanalterationtotheprojectscopeand/ordeliverytime. Page: 2TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt ImplementationWorkshop ThisworkshopisthekickoffmeetingwherebyICSwilldemonstratetheentiresystemandsolicitinputfromyour agency. Thisistheidealtimetodrawaparallelbetweencurrentandfutureprocesses. WhatWeAreGoingtoImplement? ICSwillstepthroughtheentiresuiteofsoftwarehighlightingkeyworkflowprocessesandproceduresfor eachdepartment. Departmentmanagerswilltakethisopportunitytocontrastcurrentpoliciesandprocedures. Ifpolicy and/orprocedurechangesarerequiredadocumentshouldbeproducedforupper-levelmanagement approval. WhenWeAreGoingtoImplement? Presenttheimplementationplan, keytasksandthestepsrequiredtoachievethesegoals. Attheendofthisworkshop, EstimatedDaystoCompleteandTargetCompletionDates, shouldbe reviewedandadjustmentsreflected. Allmembersoftheimplementationandmanagementteams (ICSandagency) shouldbepresentforthis workshop. Thisincludesalldepartmentmanagersandkeypersonnelthatwillbecontributingtothesuccessofthe project. EvaluateandPrepareCurrentFacility Atthebeginningofthisproject, criticalequipment. Thissessionwilljointreviewthe recommendationsbasedonyourcurrentequipmentandfacility: Reliability (redundancy, ageofequipment, etc.) Performance (mustaccommodatecurrentandfuturecallvolumes) Compatibility (meetscurrenttechnologyandFBIend-of-liferequirements) OrderHardwareandNon-ICSSoftware Thistaskiswhereequipmentandnon-ICSsoftwareareordered. ICSdoesnotrequiretheequipmenttobedrop shippedtotheICSfacility. ICShasexerciserutilitiesthatwillsimulateyourworkloadandrecordperformance metrics. ThesemetricswillbereviewedwithyourProjectManagerassoonastheyareavailable. TheICSsoftware isextremelyresourcefriendlyand, therefore, requiresmuchlessexpensivethanmostofourcompetitors. Some ofourcompetitorsevenrequiretwoworkstationsforeachdispatchconsole (oneforcallentryandonefor mapping). Oursolutionistightlyintegratedwithdatasharinganddoesnotrequirethisextraexpenseorcomplex operatorintervention. InstallHardware, SoftwareandDatabases Thehardwareandnon-ICSsoftwareshouldbeinstalledassoonaspossible. Afterthistaskiscomplete, theICS technicalteamwillinstalltheICSsoftwareandtherelationaldatabases. Thisteamwillalsoperformsome networktestsandrecordperformancemetrics. ThisinformationwillbepresentedtoyourAgencyProject Managerwhenavailable. Page: 3TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt SetupRemoteSupportCapability ICSlooksateveryclientasalong-termbusinesspartner. Werealizethattimeiscriticalinpublicsafety environments, andweneedtobepro-activeintheanticipationofassistancebeingrequired. Wetakemuchpride inoursensitiveandtechnicallycompetentsupportstaff. Theyareabletodiagnoseandresolveissuesinminutes ratherthandays. Werealizethatinordertoprovide24X7supportweneedtohavehigh-speed, constantly enabledremoteconnectivity. Whenusersneedassistance, theyneeditimmediately. AllICSsupporttechnicians andanalysthaveremoteaccesscapabilitiesfromanywhereintheworld. Wecanneverforecastwhatresources arerequired, soweremote-enableanypersonnelthatmaybeneeded. TrainAgencyApplicationManager ICSwillprovidetrainingtotheA(s). Thistrainingwillcoversuchtopicsascodetable maintenance, procedureflowandverificationtechniques. Afterthistrainingiscompleted, thesestudentswillbe responsibleforcodetableandGEOfilemaintenance, verificationandmodification. PerformApplicationTestScenarios Afterthecodetablesareverified, theapplicationspecialistswillentertestscenariosandverifyaccuracy. Thisis alsoagoodtimetoevaluate/modifyproceduresandpolicies. TrainUsers (atalllevels) Afterachievingsatisfactorytestresults, alluserswillbescheduledfortraining, andthego-livedatewillbere- evaluated. SystemReview Afteralloftheabovesteps/taskshavebeencompleted, theGo-Livedate/timewillbeapproved. Go-Live goalinmind- Applicationsand moduleswillbeimplementedinapre-definedordertoinsurethemostcriticalareasreceivethefullattentionof everyoneinvolved. TheICSstaffwillbeonsiteforanextendedperiodoftimetomakesureeachshiftgetstheir questionsansweredpromptlyandcompletely. ManagementReview Justbecauseyouarerunningliveonthenewsystemdoesnotmeanourjobisover. ICSiscommittedtomaking sureyouareawarethatwearecommittedtoyourlong-termsuccess. Thereisonlysomuchtimetoprovide training, andstudentshavelimitsofabsorption. Thisiswhyweprovidefrequentfollowupsandreviews. These reviewswillevaluatewhatfunctionsyouaretakingadvantageofandwhichonesyoushouldbeplanningto implement. Wemakeacommitmenttoyouragencytoprovidesignificantefficiencygains, andwewillnotstophelpingyou utilizethesekeyfeaturesandfunctionsuntiltheyarefullyimplemented. ICSwillperformaSoftwareUtilizationRevieweveryfewmonthsatfirst, thentaperdowntoonceayearoruntil 1) ICSwillvisitwitheachdepartmentmanageranddiscusscurrentprocedures, potentialchangesand trainingneeds. Theresultsofthesemeetingswillbedocumented. 2) ICSwillpresentthefindingsandrecommendationsfromsteponetoupperlevelmanagement (chief and/ordeputychiefs). Afterthismeeting, ICSwillprepareadocumentthatlistsyourdesired Page: 4TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt policy/procedurechangesandatrainingschedule (iftrainingisrecommended). Trainingisprovidedatour facilityatnoadditionalcharge. FactorsthatInfluenceImplementationTimelines Theimplementationtimeframewilldependonagreatdealoffactorswithineachphase. Historically, ICShas foundthatthefactorsthathavethe ƒinfluenceonthebreadthofthetimelineare: Thenumberandcomplexityofinterfacesrequired Thenumberofpeopletobetrained Thecommitmentofmanagementtotheproject Naturally, thereareotherlargelyloomingfactorssuchashardwarecapabilities, networkcapabilitiesplusthe availabilityofresourcestoadministrativelysetupandconfigurethesoftware. Ifthesefactors (aswellastheones outlinedabove) arewelldefinedupfront, theprojectcanbemanagedmoreeffectively, andtheactualtimeline willdeviateminimallyfromtheplannedtimeline. Thekeydataitemsare: taskdescriptions, resourcenames, estimateddaystocomplete, targetcompletiondates, actualcompletiondates, andtaskdependencies. Subproject SampleProjectImplementationPlan Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date 1 PreliminaryProjectManagementTasks 1.A. APM 1 TheAgencyProjectManagerwillbethefocal pointforcommunicationsanddecisionmaking betweenICSandtheAgency. TheAgencyProject ManagerwillinterfacewiththeICSProject ManagerandwillberesponsibletotheAgency managementforprojectreporting. ASM1.B. 1 Thisindividualshouldpossessathorough knowledgeoftheAgency Afundamentalknowledgeoftheprocessesand operationsofeachdepartmentisaprerequisite. Thispositionshouldcontinuepastthedurationof thisproject. 1.C. ICS 1 Page: 5TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date ToassisttheAPMandASMinachievingtimely goals, amemberoftheICSmanagementteam willbeselected. 1.D. CommunicatesAPM 1 withE911Provider, Planning, GISandCAD/GEO tocoordinateconsistentandaccurateaddressing 1.E. APM 1 Thesuccessofthisimplementationwilldependon andtheenthusiasmoftheirstaff. Department managersarerequiredtocommunicatedirectlyto theICSImplementationManagerandcctheAPM. Thisgreatlyimprovesthequalityof communications (withoutanintermediary) and requiresdepartmentmanagerstobedirectly involvedwiththedecisionsthatimpactthis Pleasecomplete ProjectTeam attached). Thiswillincludeallkeyteam members, theirassignments, phonenumbers, and e-mailaddresses. ContactinformationfortheAPM, ASM, Address Liaison, ITMgr, LawDispatch, FireDispatch, EMS Dispatch, LawRecords, FireRecords, EMS Records, Patrol, CID, Jail, PropertyRoomand EmergencyOps. Centershouldbelisted. 1.F. ICS, 1 APM SoftwarelistedintheSoftwareLicenseAddendum liststheagencydispatch, mobileand recordssoftwaresolution. ICSwillberesponsible fordeliveringandinstallingtheitemsspecifiedin thisSOWsothattheyoperateaccordingtothe manufacturer'sspecifications. Uponcompletionof thisprojectallICSresponsibilitieswillbe consideredcompleteandtheAgencywilloperate accordingtotheappropriateICSsoftwaresupport agreements. 1.G. APM, 1 ASM, AfterreviewingtheSOWandtheProject ICS ImplementationPlan, theAPM, ASMandICSwill assignresourcesandtargetcompletiondates. Page: 6TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date 1.H. ICS, 1 AssistAPMintechniquestotrack & evaluate APM projectprogress. Inourexperience, themost effectivemethodsofprojectmanagementhave alsobeenthesimplest. ICSrecommendstheAPM utilizethisplantomanagetheproject. Thisplan includestheessentialingredientsforasuccessful implementation: 1) AllTasks - Outlinedinsequence 2) ResourceRequirements- Primaryand supportingpersonnelarenoted. Supporting personnelshouldbelistedwhenrequired -- individualssuchasdepartmentmanagers, key users, individualswithexpertiseinaparticular area. 3) EstimatedDaystoCompleteandTarget CompletionDate Targetsarethemost difficultdatestoestimateduetotheteam havingtoperformdualroles (thisprojectplus theirnormalassignments). 4) ActualCompDate Allowsyoutospot patterns, sotheentireprojectplancanbe adjustedtoimproveaccuracy. 5) DependencyTasks Tasksthatcannotbe starteduntilallprerequisitetasksarecomplete. ThiswillbedisplayedonaGanttchart 1.I. ICS, 1 APM, Theseformsareutilizedtocommunicateevents ASM thatwillcauseanalterationtotheprojectscope and/ordeliverytime. 2. OrienttheProjectTeam Presenttheprojectobjectivesandapproachtothe APM, 1/2dayprojectteam. Thisisatimetoacquainttheentire ASM, projectteamastothegoalsandthestepsrequired ICS, andtoachieveormeasurethesegoals. Agency App. Allmembersoftheteamshouldbepresentforthis Mgrs. orientation. Thisincludesalldepartmentmanagers andkeypersonnelthatwillbecontributingtothe successoftheproject. TheProjectChangeRequestandProjectDelay Noticeformswillbepresentedalongwiththeir intent. 3. ASM, ReviewandPrepareCurrentSite ICS Page: 7TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date 3.A. ASM 1day CNetworkResourcesSpecifications form (attachment) forallcriticalequipment 3.B. ICS, 1day 3.A. Review ASM formsandmakerecommendations/suggestions: Reliability (redundancy, ageofequipment, etc.) Performance (mustaccommodatecurrent andfuturecallvolumes) Compatibility (meetscurrenttechnology requirements) 3.C. ASM 3.D. (ifrequired) 1day ICSOrdersHardware (optional) ICS ICSOrdersS/W: TLETScomm. (requiresIP addressofapplicationserver) ASMOrdersRequiredHardware: SQLServer, workstations, IISserver, etc. ASMOrdersS/W: ASM 3.E. (ifrequired) 2days SQLserver, applicationserversandworkstations ASM ICS 3.F. ASM 1day AddanICSSUPPORTuserwithadminrightsto publicsafetysegmentofnetwork ForwardCiscoVPNsoftwareandloginfor remoteICSSupport 3.G. CreatethreeOUs (CAD, Police, Fire) for ASM 1day automatedinstall Installallsoftwarelisted ICSSoftware ICS 1.-3.G. LicenseAddendum" InstallallASMorderedsoftware (seeTask3.D.) ASMMoveagencypatchtoreportsfolder. ICSProvidemobilesoftwareinstallonUSBkeyICS 4. 10VerifyMSAGStreetNames = Planning Names = GISNames Guide (MSAG) datamatchyourGISmapdata. StepstoEnsureYourMasterStreetAddress Guide (MSAG) andGISMapsMatch: Page: 8TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date 1) E911 ContactyourE911 AL vendorandgetacopyoftheirMSAGlist (in csvorxlsformat). 2) Contactyourplanningdepartment ALandgetacopyofallstreetnamesandhouse numberranges. Theseshouldbetheactual namesprintedonstreetsigns. Allshouldbe USPScompliant. AL3) Compare thePlanningnamingconventiontotheMSAG list. Wheredifferencesappeareitherchange andrequestchanges. AL4) Afterthe911 providerhascompletedtherequested changes, getarevisedcopyoftheMSAGlist. Verifythatallrequestshavebeenaccurately applied. 5) ContactyourGISdepartmentandget ALacopyoftheirupdatedmapdatabase includesHighlandVillage, FlowerMoundand Lewisville). 6) Forwardacopyofthe ICSMSAGandGISdatatoICS. ICSwillutilizea comparetooltoelectronicallyverifythe streetnamingconventionsareidentical. Thistoolwillverifythatthefollowingstreet dataitemsareidenticalandreport mismatches: Housenorange-left (101-199) Housenorange-right (100-198) Pre-directional (N) Name (MAIN) Type (ST) Post-directional (W) Cityname-left (DALLAS) Cityname-left (DALLAS) Countyname-left (DALLAS) Countyname-left (DALLAS) State-left (TX) State-right (TX) ZipCode-left (74094) ZipCode-right (74095) 7) WhenGIShascompletedthe modificationsoutlinedintheabovereport, an updatedmapshapefilewillbeproduced. Page: 9TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date 8) Whenaminimum accuracyof99% isachievedICSwilltrain yourCAD/GEOpersonnelhowtoenternew streetnamesandmodifyerroneousones withtheICSGEOWizard). 5. ICS, 1day 3.GConductAgency-WideProductFlow ASM, Presentation All DeptICSwillstepthroughtheentiresuiteofsoftware Mgrsandhighlightbenefitsandkeyworkflowprocesses priortothetrainingsessions. Departmentmanagerswilltakethisopportunityto contrastcurrentpoliciesandprocedures. Apolicy and/orprocedurechangerequestdocumentwill beproducedformanagementapprovalinthe eventanSOPwillchangeduetofeaturesofthe newsoftware. Becauseoftheserefinements, thedepartmentwill beabletotakefulladvantageof capabilitiesandincorporatethoserefinementsin thetrainingsessions. 6. ConductDispatchImplementation Review ASMSelectSMTPGatewayProvider (Exchange, G- Mail, etc.) - usedforallpaging/runningorders messages TLETSPreparation (completeDPSsecurity ASM 4days checklist) SubmitTLETSrequestlettertoDPS ASM GetacopyoftheTLETSTerminalConnection ASMReport (afterTLETSpassessecuritychecklist) E911Preparation Provideserialcablefrom ASM911machinetoapp. server ASMDatastreamformatfrom911provider WorkstationSitePrep (flatpanelmounts, etc.) 7. TrainingfortheASM (SystemManager) ICS, 1day 3.G. Oneclasswithuptosixstudents. ASMSystemManagement (courseno. 1001) 4-8hrs Page: 10TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date Manageyournetwork - Softwareinstallation, setupuser, backupaSQLdatabase, change time, restartserver Troubleshootapplicationservers/gateway computers. MaintainandtroubleshootICSapplication software Trainontheoperationofthefollowing interfaces: Brazoscitation Firehouse Alarmpermit &falsealarm E911 NCIC Paging ESO/Emergidata ProQAMedical Mentalix Remotefirestationprinting 8. DeptMasterFileMaintenanceTraining Mgrs, 2days NoneEachdeptwillassignanindividual(s) toreview ICS, andmaintainmasterfiles/codetables ProvidetrainingontheICSManagement AL Console (course501) Providedirectionastothemeaningandpurpose ofeachcodetable 9. DeptReview/ModifyMasterFiles Assgned 7days 4.G. ReviewandmodifyDispatchmasterfiles persnel 7. ReviewandmodifyLawRecordsmasterfiles ReviewandmodifyCaseManagementmaster files ReviewandmodifyPropertyRoommasterfiles ReviewandmodifyEOC/ICSmasterfiles 10. ICS, 1 4Dispatch/CADGEOImplementation GEOServices BuildStreettablefromcorrectedE911MSAGfile TrainDispatchpersonnelonGEOsetup (course 100 - GEOMasterFileReview & Entry) EnterandverifyGEOdata (agencies, grids, districts, etc.) 11. ClassroomTraining 11.A. 9. Dispatch/CADTraining (xclasses) ICS 1dayImperativethatarepresentativefromeach ASM 3daysagencyattend TrainonDispatchadministration (course102) 1dayTestresponseplans Testaddressscenarios TrainonDispatchoperation (course103 ) Page: 11TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date 11.B. 9. MobileTraining (xclassesforupto20 ICS 1/2daystudentseach) classTrainonMobileDataClient (MDC) operation - course401) 11.C. 9. LawRecordsTraining (xclassesforupto20 ICS 1daystudentseach) classLawrecords (seecourses: 202 - 204) 11.D. 9. JailManagementTraining (xclassesforup to10studentseach) ICS 1/2dayJailManagemntTraining (seecourses: 202 - class204) 11.E. 9. CaseManagementTraining (xclassesfor ICS 1dayupto20studentseach) perclassTraining (course202 - 203expanded) 11.F. 9. PropertyRoomTraining (oneclassfor6 ICS ½ daystudents) Training (course203expanded) 11.G. 9. PersonnelManagementTraining (one ICS ½ dayclassfor6studentseach) Training (course701) 10. 12. SystemReview APM, 1dayReviewsystemoperationwithsampleASM, transactionsafterallmasterfileshavebeenbuilt ICSandverifiedbyASM APM, 11. 13. SystemGo-Live ASMPriorityOne Dispatch E911Interface Paging PriorityTwo MobileDataClient PriorityThree TLETS OmnixxwillbeuseduntiltheCADto TLETSlinkisestablished PriorityFour LawRecords AfterGo-Live FirehouseExport (customerordersthe FirehouseCADmonitor) BrazosCitationinterface ICS 12. 14. DataConversion Importmasterrecords (name, vehicle, property, propertyroom) Importsummarytransactionrecords ICS ½ day15. ManagementReview Reviewproceduresandrecommendmethods and/orprocedurechanges Page: 12TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Task TaskDescription Primeand Estimated Target Actual Depend Support Daysto Completion Completion Task Resources Complete Date Date Provideadditionaltrainingondaily, weekly, monthlyandyearlymanagement-by-exception reports/queries. ICS16. AdditionalTraining Scorecard Intelli-Query Asneeded/requested ICSprovideson-goingtrainingatnocharge. Theclassscheduleisdeterminedbyclient demand. Pleaseemailcare@icsnews.comwith yourrequests (class, numberofstudentsand desireddate). Page: 13TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt SampleRiskRegister Projectconcernsthatmayimpacttheschedule, ormaybeanactionitemafterprojectcompletion, will beloggedhere. StatusdefinedasOpenorClosed. Risk Summary Owner Reason/Cause EffectTargetDate Stat on Project 1 Softwarenotinstalled CPM Platform, ie, servers, network, IP Training1/26 O delay toICS 2 CPM MSAGtoGIScomparetohappenas MapsnotOpen OMapsnotavailableinICS timepermits. Thegroupagreedthe availablesoftware. Needtocompare mapsmaynotbereadyforcut-overMSAGtoGIS 3 CPM CADfurnitureandworkstationswillbeNone Open ONewCADHardwareinstall installedregardlessofthisproject timeline. ICSCADlicenseswillbe installedonexistinghardware. Existing workstationsw/hwhasnotbeen reviewed 4 CPM GettheapplicationserversandCADonHigh 2/10 OSubnetchanges thesamesubnet 5 CPM SoftwaretobepurchasedandinstalledNone 3/01 OParamountProQA beforego-live. UsesamesubnetasICS Appservers 6 Page: 14TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt SampleActionItemRegister Importantprojectnotes, benchmarks, ormilestonesrequiringaresolutionareloggedhere. Date Date ItemDescription Owner Planned/ Identified Resolved Unplan 1 ALL PContractsigned 2 ICS, PReviewofSOWandImpplan CPM, CSM 3 CPM, UNeedtoresolveMSAGtoGISdifferences ICS 4 CPM PSQLandserversetup 5 ALL PKick-offmeetingscheduled 6 CPM, PTask7trainingscheduled CSM 7 ICS, PStatusmeetingswilloccurweeklyonThursdaysat1PM CPMfromnowuntilgo-live. 8 CSM UCreateshapefilesforeachAORwithitsowncolorif userswanttoseecolorseparation 9 CSM PObtainnewmnemonicsforTLETS 10 CSM PInstallProQAParamountifrequiredbeforego-live 11 CPM PEntertransportlocationsforpolice 12 CPM PReviewCallTypeswithresponsepackage 13 ICS, PInstallMDCsoftwarefor32fireand70police CSM 14 ICS, PInstallLabelprintersforproperty CSM 15 ICS, PFormatpropertytags CPM 16 ICS PSetupnarrativetemplates, includingdailyactivityreport Page: 15TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt SampleGanttChart Page: 16TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt EquipmentandNetworkInfrastructure ThefollowingdocumentsprovideICSwithbasicinformationaboutyournetworkandcomputerresources. Thisis veryimportantasweembarkonthejourneyofprovidingnearreal-timeaccesstoinformation. Thiswillallowour companyandyourITteamtoexposeandresolvethemostcommonnetworkproblems, suchas: poor performance, reliability, single-point-of-failures, databackup, serverredundancy, systemisolation, poweroutages, equipmentoutages, etc. UPSPhysical locationMFR/Model number CapaAgency ( KVA) Lasttest dateBackup/ runtimeBatteryreplace dateIn-line (Y/ N) Sourceof groundGenerator switchover time GeneratorPhysical location CapaAgency ( KVA) Suppliespowerto UPSLast test/ frequencyTransfer process (manualFuel sourceor automatic) A/CBTU CapaAgencySharedordedicated unitBackupA/Cunit loc & BTUSwitchover to capaAgencybackupA/C tempOngenerator powerRouter/SwitchPhysical locationNumber portsMFR/Model numberPort speed VLANSOnUPS/gen. powerPort usage (port: Outage/ isolationapplication description, i.e. plan phone, video, etc.) Page: 17TheCONFIDENTIALinformationcontainedinthis documentisproprietaryandisofferedsolelyforthe Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Toolusedtomeasure Lastisolationtest usagebyport, % utilization errorcounts Firewall Physicallocation Maxusers MFR/Modelnumber VPNsupport Connectivityspeed OnUPS/gen. power Internet Physicallocation No. users/purpose Connectivity Maxspeed Provider Speedtest.net (ping, up & Supportcontact down) OnUPS/gen. power Cabling Type (Cat5, etc) Certifiedby Certifiedmaxspeed Certifieddate Locofdropssincecert. SMTP Provider (Exchange, Usernameand GoogleMail, etc) password Other Infrastructure Notes Primary ID/Physicallocation DHCP Domain OS Drivetype/speed Controller MFR /Modelnumber Numberofdrives Noprocessors/ speed DrivecapaAgency Page: 18TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt Memory PassMarkrating IPAddress RouterID/portno. Backup ID/Physicallocation DHCP Domain OS Drivetype/speed Controller MFR /Modelnumber Numberofdrives Noprocessors/ speed DrivecapaAgency Memory PassMarkrating IPAddress RouterID/portno. SQLServer ID/Physicallocation SQLversion OS Drivetype/speed MFR /Modelnumber Numberofdrives Noprocessors/ speed Drive(s) capaAgency Memory PassMarkrating IPAddress RouterID/portno. Otherappsinstalled Backupmethod Backupdevice(s) Backupfrequency Antivirusinstalled Memoryscanning disabled Servicesuserfoldersor SQLFolderexcluded strictlySQLdata fromscan IIS / Web ID/Physicallocation Server OS Drivetype/speed MFR /Modelnumber Numberofdrives Noprocessors/ speed DrivecapaAgency Memory PassMarkrating IPAddress RouterID/portno. ICSAppstobeinstalled Application ID/Physicallocation Server/GW OS Drivetype/speed Page: 19TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt MFR /Modelnumber Numberofdrives Noprocessors/ speed Drive(s) capaAgency Memory PassMarkrating IPAddress RouterID/portno. rdICSappsinstalledOther3partyapps installed Anti-virussoftware Foldersexcluded Installed UDPports1001-1009 tested Mobile ID/Physicallocation Application OS Drivetype/speed Server MFR /Modelnumber Numberofdrives Noprocessors/ speed Drive(s) capaAgency Memory PassMarkrating IPAddress RouterID/portno. rdICSappsinstalledOther3partyapps installed Anti-virussoftware SQLfolders excludedfromvirusInstalledscanning UDPports1001-1009 tested Dispatch ID/Physicallocation Workstations OS Drivetype/speed MFR /Modelnumber Numberofdrives Noprocessors/ speed Drive(s) capaAgency Memory PassMarkrating IPAddress RouterID/portno. rdVideocardMfr/model Other3partyapps installed Videoports/type Page: 20TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6EXHIBITH ProjectOverviewwCt UDPports1001-1009 tested Mobile OS Drivetype/speed Workstations MFR /Modelnumber Numberofdrives Noprocessors/ speed Drive(s) capaAgency Memory PassMarkrating GPSMFR/model NMEA0813comp. rdMountingtypeOther3partyapps installed Airbagfriendly VPNorCloud security Page: 21TheCONFIDENTIALinformationcontainedinthisdocument isproprietaryandisofferedsolelyforthepurpose Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITJ SOFTWARELICENSEAGREEMENT thecontract towhichthisAgreement issignedbybothpartiesbelow, andisbyandbetween: 3499FM1461 McKinney, Texas75071 and CityofDenton, Texas 215EastMcKinneyStreet Denton, Texas76201 LicenseedesirestolicensefromICScertainsoftwareownedbyICS, assetforthintheContractexecutedby ICSandtheLicenseeinconnectionwiththisAgreement, andICSdesirestograntsuchalicensetoLicensee, pursuanttothetermsandconditionsofthisAgreement. Inconsiderationofthemutualagreementscontainedherein, thesufficiencyofwhichisherebyacknowledged, thepartiesheretoagreeasfollows: 1. LicensedSoftware 1.1ICS'SLICENSEDSOFTWAREISCOPYRIGHTED BYICSAND/ORITSLICENSORSANDISLICENSED NOTSOLD). ICSDOESNOTSELLORTRANSFERTITLETOTHELICENSEDSOFTWARETOLICENSEE. THELICENSEOFTHELICENSEDSOFTWAREWILLNOTCOMMENCEUNTILLICENSEEHASEXECUTED THISAGREEMENTANDANAUTHORIZEDREPRESENTATIVEOFICSHASRECEIVED, APPROVED, AND EXECUTEDACOPYOFITASEXCUTEDBYLICENSEE. 1.2InconsiderationofthepaymentofthelicensefeessetforthintheContractpertaininghereto, ICSgrants Licenseeanon-exclusive, non-transferablelicensetousethepackageofcomputerprograms (inmachine- readableformonly), Contract LicensedSoftware "), subjecttothetermsofthisAgreement (includingtherestrictionswithrespecttoData ConversionsetforthinSection7). 1.3ICSwillsupplyfullyfunctionaldatabaseswithsamplerecords. Thesedatabasescontainproprietary engineering, datastructuresandstoredsoftwareprocedures (improvesperformancebyprocessingonthe server). ICSsupplieddatabaseswithimbeddedstoredproceduresareadditionalLicensedSoftware. The Licenseeownsthedatastoredinsidethedatabasesandcanexportthedatatobeusedforanypurpose. 2. LicenseeRights 2.1LicenseemayinstallandusetheLicensedSoftwareonlyinLicenseesownfacility. LicenseeshallgiveICS writtennoticeifthelocationofLicensee'sfacilitychanges. 2.2LicenseemayuseandexecutetheLicensedSoftwareonlyforpurposesofserving theinternalneedsof agency 2.3LicenseemaymakeonecopyoftheLicensedSoftwarefornon-productivebackuppurposesonly, provided thatICS'sproprietarynoticesareincluded. 2.4Licenseemayreproduce (photocopy) LicensedSoftwaredocumentationaccordingtoLicenseesneedsfor theauthorizeduseoftheLicensedSoftware. TotheextentconsistentwiththeTexasPublicInformationAct, LicenseemaynotdistributeanyoriginalorreproducedcopyforuseoutsideoftheLicenseesplaceofbusiness andmustnotrevealitoranyotherICSdocumentation, ortheLicensedSoftwareitself, tocompetitorsofICSor toanyotherthirdpartyunlesstheyhaveaneedtoknowsuchinformationfortheproperpurposesofthis Page: SLA - 1 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITJ Agreement. Licenseewillactas andpermittheSharedAgencytoaccesstheLicensedSoftwarethrough Licensee, theSharedAgencyandICSwillexecuteanAddendumAgreementforsucharrangementandattachit tothisAgreementasAttachmentA. ICSwillbillSharedAgencydirectlyfortheapplicablelicensefees, and SharedAgencyshallbeexclusivelyresponsiblefortimelypaymentofsuchinvoices. Licenseeshallrequirethe SharedAgencytocomplywiththetermsofthisAgreementandshallnotifyICSandcooperateasreasonably requestedbyICSintheeventofanynon-compliance. 3. FeesandPayments LicenseeagreestopayfortheICSLicensedorSublicensedSoftware. UponexecutionofthisAgreement, Licenseeagreestopayfiftypercent (50%) ofthelicensefeespecifiedinthisAgreement, unlessotherwise specifiedinthisAgreement. Withinten (10) daysaftertheSoftwareInstallationDate, Licenseeagreestopaythe balanceofthefeesspecifiedherein. 4. Support ICSshallsupporttheLicensedSoftwareinthemanners" Addendum"). LicenseeisrequiredtomaintaintheAssuranceAddendumin forceasaconditiontothelicenseoftheLicensedSoftwareunderthisAgreement. 5. LicenseeResponsibilities 5.1LicenseeisresponsibleforselectingAgencyApplicationManagers (oneforeachapplication area/departmentmaybeassigned) whoare LicensedSoftware equipmentandisfamiliarwiththeinformation, calculations, andreportsthatserveasinputandoutputofthe LicensedSoftware. ICSreservestherighttorefuseassistanceortochargeadditionalfeesiftheICSApplication Managerseeksassistancewithrespecttosuchbasicbackgroundinformationoranyothermattersnotdirectly relatingtotheoperationoftheLicensedSoftware. 5.2Othercomponents (hardwareand/orsoftware) mayberequiredfortheuseoftheLicensedSoftware. ICS assumesnoresponsibilityunderthisAgreementforobtainingand/orsupportingsuchcomponentsexceptas expresslyagreedinwriting. 5.3Licenseeisresponsibleforensuringaproperenvironmentandproperutilitiesforthecomputersystemon whichtheLicensedSoftwarewilloperate. Suchenvironmentincludes, butisnotlimitedto, useofthe appropriateoperatingsystemattheversionandreleaselevelsspecifiedbyICS. 5.4Exceptasexpresslyagreedinwriting, ICSassumesnoresponsibilityunderthisAgreementforconverting LicensedSoftware 6. ProprietaryProtectionandRestrictions 6.1ICSshallhavesoleandexclusiveownershipofallrights, title, andinterestinandtotheLicensedSoftware andallmodi intellectualpropertyrightspertainingthereto), subjectonlytotherightsandprivilegesexpresslygrantedto LicenseehereinbyICS. TheLicensedSoftwaremayalsoincludesoftwareseparatelylicensedtoICSfromthird partylicensors. SuchthirdpartysoftwareissublicensedtoLicenseeandprotectedpursuanttothetermsofthis Agreement, andmaybeusedonlyinconjunctionwiththeLicensedSoftware. ThisAgreementdoesnotprovide LicenseewithtitleorownershipoftheLicensedSoftwareoranycomponentthereof, butonlyalimitedlicense. 6.2TotheextentauthorizedbytheTexasPublicInformationAct, Licenseemaynotallowanyotheragency, entity, orindividualtouseorhaveaccesstotheLicensedSoftwareinanymannerotherthaninquiryunless expresslyauthorizedbyICS. Exceptass Software, orpermitanythird partytoquerytheLicensedSoftware Page: SLA - 2 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITJ 6.3Licenseemaynotuse, copy, modify, rent, shareordistributetheLicensedSoftware (electronicallyor otherwise), oranycopy, adaptation, transcription, ormergedportionthereof, exceptasexpresslyauthorizedin writingbyICS. Licenseemaynottranslate, modify, reverseassemble, reversecompile, orotherwisereverse engineertheLicensedSoftware. 6.4TotheextentauthorizedbytheTexasPublicInformationAct, Licenseemaynotutilizeorpermitathirdparty toaccessorutilizeanypartoftheLicensedSoftwareinanymannerthatcompetes, directlyorindirectly, with anyproductorserviceprovidedbyICS. Thisincludes, withoutlimitation, usingtheLicensedSoftwaretodevelop productsorservices, orusinginterfacesor otherproductsconnectingtothedatabaseoftheLicensedSoftware product. 6.5Noservicebureauwork, multiple-userlicense, ortime-sharingarrangementispermitted, exceptas expresslyauthorizedinwritingbyICS. LicenseemaynotinstalltheLicensedSoftwareinanyothercomputer unreasonablywithheld). public Software, future productplans, pricelists, authorizedpurposesofthisAgreement. TotheextentauthorizedbytheTexasPublicInformationAct, Licensee maydiscloseConfidentialInformationonlytoitsemployeeswhoneedtoknowsuchinformation, andwhoare Lst the reasonablelevelofprotection. LicensedSoftwarein anyreasonablemannerduringregularbusinesshours, with24hours compliancewiththetermsofthisAgreement. will nothaveanadequateremedyinmoneyordamages. TotheextentauthorizedbyTexasLawandConstitution, ICSshallthereforebeentitledtoobtainaninjunctionagainstsuchbreachfromanycourtofcompetent jurisdictionwithinthestatecourtsofDentonCounty, Texasimmediatelyuponrequest, withoutthenecessityof postingbond, inadditiontoanyotherremediesthatmaybeavailableatlaworinequity. 7. DataTransferandConversion 7.1UnlessotherwisespecifiedinthisAgreement, LicenseeshallfurnishallnecessarydatatoICSfortransfer intotheICSsystem. AlldatawillbeprovidedtoICSinaGlobalJusticeXMLformatorothermutuallyagreed upondataformat. LicenseeisresponsibleforinsuringthatallproprietaryrightstothedataprovidedtoICSare notinbreachofanythirdpartyagreementsbetweentheLicenseeandvendor/thirdparty. fitnessoruseofthedatawithintheICSLicensedorSublicensedSoftware. 7.3Nodatatransferorconversionwillbeprovidedunlessspecificallystatedherein. 7.4IfLicenseefailstosupplythedataasprescribedhereintoICSwithin60daysoftheICSrequestforthedata thenICSmaycancelthedatatransfer/conversionagreementandrefundtheproratedamountofunusedmonies totheLicensee. 8. LimitedWarranty, LimitationofLiabilityandIndemnification LicensedSoftwareconformsinallmaterialrespectstothe specificationsanddescriptionsinitssolicitationresponseandtheprovidedintheContract, andconformsinall materialrespectstothespecificationsforthecurrentversionoftheLicensedSoftware Page: SLA - 3 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITJ fTwelve 12) months. Thiswarrantyis data-Software. 8.2ICSisnotresponsibleforobsolescenceoftheLicensedSoftwarethatmayresultfromchangesin Licenseesrequirements. ThewarrantyinSection8.1shallapplyonlytothemostcurrentversionofthe LicensedSoftwareissuedbyICSfromtimetotime. Issuanceofupdatesdonotresultinarenewalorextension ofthewarrantyperiod, ICSassumesnoresponsibilityfortheuseofsuperseded, outdated, oruncorrected versionsoftheLicensedSoftware. ICSisnotresponsibleforanyproblemsorerrorswiththeLicensedSoftware dataimportutilities. Licenseeexpresslyacknowledgesthatanyuse importu itssystem. 8.3AsLicenseesexclusiveremedyforanymaterialdefectintheLicensedSoftwareforwhichICSis responsible, ICSshallusereasonableeffortstocorrectorcureanyreproducibledefectbyissuingcorrected instructions, arestriction, orabypass. IntheeventICSdoesnotcorrectorcuresuchnonconformityordefect afterICShashadareasonableopportunitytodoso, theninadditiontoanyotheravailableremedy, ICSshall refundtoLicenseetheamountpaidasthelicensefeeforthedefectiveornonconformingmoduleofthe LicensedSoftware. ICSshallnotbeobligatedtocorrect, cure, orotherwiseremedyanynonconformityordefect intheLicensedSoftwareifLicenseehasmadeanychangeswhatsoevertotheLicensedSoftware, ifthe LicensedSoftwarehasbeenmisusedordamagedinanyrespect, orifLicenseehasnotreportedtoICSthe existenceandnatureofsuchnonconformityordefectpromptlyupondiscoverthereof. 8.4INTENTIONALLYOMITTED. 8.5INNOEVENTSHALLICSANDITSLICENSORSORLICENSEEBELIABLEFORANYLOSSOF PROFITS; ANYINCIDENTAL, SPECIAL, PUNITIVE, ORCONSEQUENTIALDAMAGES. Thislimitationupon damagesandclaimsisintendedtoapplywithoutregardtowhetherotherprovisionsofthisAgreementhave beenbreachedorhaveprovenineffective. 8.6 artoftheLicensedSoftware intellectualpropertyrights, orifICSbelievesthatitinfringes, ICSwillusereasonableeffortstoobtainalicense undertherightsthathavebeeninfringed, tomodifytheLicensedSoftwaresoitisnolongerinfringing, orto providetoLicenseesubstitutesoftwarethatisnon- notcommerciallyreasonable, ICSmayterminatethelicensefortheLicensedSoftwareortheinfringingportion theLicensedSoftwarebyanypartyotherthanICS, useofanoutdatedversionoftheLicensedSoftware, orthe combinationoruseoftheLicensedSoftwarewithanyothersoftware, hardware, equipment, productorprocess notfurnishedbyICS, ifuseoftheLicensedSoftwarealoneandinitscurrent, unmodifiedformwouldnothave beenaninfringement. ICSisnotliableforanyinfringementclaimsbaseduponthirdpartysoftwareorhardware usedorinstalledbyanypartyotherthanICS. 9. TermofAgreementandTermination enseoftheLicensedSoftwareshallbecomeeffectiveupontheexecutionoftheContractand shallcontinueperpetuallyunlessotherwiseterminatedinaccordancewiththisAgreementandtheContract. ThisAgreementshallautomaticallyterminateuponterminationoftheContractorAssuranceAddendumforany 9.2LicenseemayterminatethisAgreementatanytimeuponwrittennoticetoICS, subjecttoanyoutstanding obligationsandfinancialcommitmentsofLicenseelistedintherelatedContract paylicensefeesisnotrescindedbysuchtermination). 9.3UponterminationofthisAgreement, allrightsgrantedtoLicenseewillterminateandreverttoICSand/orits licensors. PromptlyuponterminationofthisAgreementforanyreasonorupondiscontinuanceorabandonment ofLicensSoftware, Licenseemustreturnordestroy, asrequestedby ICS, allcopiesoftheLicensedSoftware Page: SLA - 4 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITJ ertainingtotheLicensedSoftware (includingallcopies s ofSections6, 8.5, 8.6, 9.3, and10shallsurviveterminationorexpirationofthisAgreement. 10. Miscellaneous 10.1ThisAgreement, theContractandtheAssuranceAddendum (ifapplicable), togetherwiththeir attachments, ifany, constitutethecompleteagreementbetweenthepartieswithrespecttotheLicensed Softwareandothersubjectmatterhereof. NomodificationofthisAgreementshallbebindingunlessitisin writingandissignedbyanauthorizedrepresentativeofeachparty. 10.2ThisAgreementwillbegovernedbythelawsofthestateofTexas. Thepartiesherebysubmittothe exclusivejurisdictionandvenueofDentonCounty, Texasstatecourtswithrespecttoanyactionbetweenthe partiesrelatingtothisAgreement. Nothinghereinshallbeconstruedtowaivethesovereignimmunityofthe StateofTexas. 10.3AnywaiverbyeitherpartyofadefaultorobligationunderthisAgreementwillbeeffectiveonlyifinwriting. Suchawaiverdoesnotconstituteawaiverofanysubsequentbreachordefault. Nofailuretoexerciseanyright orpowerunderthisAgreementortoinsistonstrictcompliancebytheotherpartywillconstituteawaiverofthe rightinthefuturetoexercisesuchrightorpowerortoinsistonstrictcompliance. 10.4AnynoticesrequiredorpermittedunderthisAgreementshallbeinwritinganddeliveredinpersonorsent overnightdeliveryservicewithprovisionsforareceipt. 10.5lfanytermofthisAgreementisheldtobeinvalidorvoidbyanycourtortribunalofcompetentjurisdiction, it shallbemodifiedbysuchcourtortribunaltotheminimumextentnecessarytomakeitvalidandenforceable. If itcannotbesomodified, itshallbeseveredfromthisAgreementandalltheremainingtermsofthisAgreement shallremaininfullforceandeffect. 10.6IntheeventexportoftheLicensedSoftwareisexpresslypermittedbyICS, Licenseemayonlyexportthe LicensedSoftware (includinganyrelatedmaterials) asauthorizedbyU.S. lawandanyotherapplicable jurisdiction. Inparticular, theLicensedSoftwaremaynotbeexportedintoanycountrywheresuchexportis prohibitedbylaw, regulationorgovernmentalorder. INWITNESSWHEREOF, thepartieshavecausedthisAgreementtobeexecutedbytheirdulyauthorized representatives assetforthbelow. 11. Signatures AcceptedandApproved: Licensee: ________________________ IntegratedComputerSystems, Inc. By (signature): ________________________ By (signature): ________________________ Printedname: ________________________ Printedname: ________________________ Title: ________________________ Title: ________________________ Date: ________________________ Date: ________________________ Page: SLA - 5 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITK SOFTWAREASSURANCEADDENDUM I andLicenseedesiretosupplementandamendthe ICSSoftwareLicenseAgreement. INCONSIDERATIONOFthetermsandconditionsoftheICSSoftwareLicenseAgreement, this Addendum, andothergoodandvaluableconsideration, thepremisescontainedherein, thereceiptand sufficiencyofwhichisherebyacknowledged, thepartiesheretoagreeasfollows: 1. Definitions Unlessthecontextotherwiseprovides, thetermsdefinedinthissectionshall, forthepurposesofthis Addendum, havethemeaninghereinspecified. A. Enhancement. Software, utesolely anErrorCorrection. B. Update. AnupdateisdefinedasachangeorerrorcorrectionsmadetotheexistingICSLicensed Softwareandincludesbutisnotlimitedto, changesmadetobringcurrentanyfunctionorfunctions. C. LicensedSoftware. Oneormoreofthecomputersoftwarecomponentsand/orsoftwareinterfaces developICS SalesQuotesand/orICSLicenseAgreements betweentheparties, andwhichislicensedtoLicensee pursuanttotheICSLicenseAgreement. TheLicensedSoftware mightbeusedinconjunctionwiththeICSsoftware; suchas, wordprocessors, spreadsheets, D. Error. AnyfailureoftheLicensedSoftwaretoconforminallmaterialrespectstoitsfunctional E. ErrorCorrection. Eitherasoftwaremodificationoradditionthat, whenmadeoraddedtothe LicensedSoftware, establishesmaterialconformityoftheLicensedSoftwaretothefunctional LicensedSoftware, eliminatesthepracticaladverseeffectonLicenseeofsuchnonconformity. F. Updates. NewversionsoftheLicensedSoftware, includingallErrorCorrectionsand Enhancements. G. ResponseTime. Withinsix (6) CoverageHours, fromthetimeLicensee untilICSinitiatesworktowarddevelopmentofanErrorCorrection. H. CoverageHours. Thehoursbetween8:00AMand5:00PM, CentralStandardTime, onthedays MondaythroughFriday, excludingregularlyscheduledholidaysofICS. I. AgencyApplicationManager. ArepresentativeofLicenseewhohas Software byICS, andisabletocommunicateeffectivelywithICSsupportpersonnelinthe descriptionandresolutionofproblemsassociatedwiththeLicensedSoftware. J. After-hoursSupport. AnemergencyErrorCorrectionprovidedtoLicenseeduringnon-Coverage HoursforspecificallydesignatedLicensedSoftware. 2. EligibilityforSupport Software maybeterminatedor Addendumanyofthefollowing requirementsarenotmet: LicenseemusthaveavalidICSLicenseAgreementfortheLicensedSoftwareineffectatall times; LicensedSoftwaremustbeoperatedonahardwareandsoftwareplatformapprovedbyICS; LicenseemustbecurrentandincompliancewithallICSbillings. ICSmayrequireLicensee toappointanewAgencyApplicationManagerifICSdeterminesthatthe actingAgency ApplicationManager doesnothavethetrainingorexperiencenecessaryto communicateeffectivelywithICSsupportpersonnel. Page: SAA - 1 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITK 3. SoftwareSupportServices InaccordancewiththetermsandconditionsofthisAddendum, ICSshallprovideLicenseewiththe followingsoftwaresupportservicesfortheICSLicensedSoftwareandSublicensedSoftwareas specifiedinthisAddendum, duringCoverageHours: A. ICSshallmaintainasoftwaresupport team capableofreceivingfromtheAgency Application Manager, bytelephoneore-mail, reportsofanysoftwareirregularities, andrequestsforassistance inuseoftheLicensedSoftware. B. ICSshallmaintainatrainedstaffcapableofdeliveringsupportservicessetforthinthisAddendum. C. ICSshallbe ErrorswhenreportedtoICSinaccordancewithICS'sstandardreportingprocedures. ICSshall, afterverifyingthatsuchanErrorispresent, initiateworkinadiligentmannertowarddevelopment ofanErrorCorrection. FollowingcompletionoftheErrorCorrection, ICSshallprovidetheError toimplementtheErrorCorrection, andICSshallincludetheErrorCorrectioninallsubsequent ReleasesoftheLicensedSoftware. ICSwillsupportone (1) versionbackfromthemostrecently releasedversion. D. ICSmay, fromtimetotime, issuenewReleasesoftheLicensedProgramtoitscustomers generally, containingErrorCorrections, minorEnhancements, and, incertaininstances, ifICSso elects, majorEnhancements. ICSreservestherighttorequireadditionallicensefeesformajor Enhancements. ICSshallprovideLicenseewithonecopyofeachnewRelease, withoutadditional charge. ICSshallprovidereasonableassistancetohelpLicenseeinstallandoperateeachnew Release, providedthatsuchassistance, ifrequiredtobeprovidedat facility, shallbe subjecttoth E. Licensee andshallrespondtoLicenseerequestsforadditionalservicespertainingtotheLicensedSoftware including, withoutlimitation, datafieldadditionsandreport-formattingassistance), providedthat suchassistance, ifagreedtobeprovided, shallbesubjecttosupplementalchargesmutually agreedtoinwritingbyICSandLicensee. F. ICSshallprovideAfter-hoursSupportbyprovidingErrorCorrectionsfortheLicensedSoftware notedontheattachedICSquotation AllotherAfter-hourssupportrequestswillbebilled 4. LicenseeObligations A. LicenseemustmaintainandprovideICS, atnocosttoICS, abroadbandinternetconnectiontothe hoursperday7daysaweekandwillprovidefullaccesstoallworkstations/devices, application serversandSQLserversthatutilizetheLicensedSoftware. B. ArepresentativeofLicensee ITdepartmentmustbepresentwhenanyon-sitesupportis provided. LicenseeagreesthatifsuchrepresentativeisnotpresentwhentheICSrepresentative arrivesonsite, theICSrepresentativeshallnotifyanappropriaterepresentativeofLicensee, if feasible, thatthereisnoLicenseeITrepresentativepresent. IfLicensee'sITrepresentativedoes notarrivewithinareasonabletime, noworkwillbeperformedandLicenseewillbechargedforall expensesincurredandrelatingtothevisit. C. AllcommunicationsbetweenLicenseeandICSmustbeintheEnglishlanguage. D. Licensee Agency ApplicationManagers as describedinSection5. AtleastoneAgencyApplicationManagermustbeavailableatalltimes however, after-hoursavailabilityisrequiredonlywhenandifLicensee isrequestingAfter-hours SupportfromICS). E. Licenseeisresponsibleforprovidingallnetworkandserversecurity. F. LicenseemustprovideICSwithinformationsufficientforICStoduplicatethecircumstancesunder whichanErrorintheLicensedSoftwarebecameapparent. Page: SAA - 2 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITK 5. AgencyApplicationManagerRequirements A. ICSrecommendsthattheLicenseedesignatemultipleAgencyApplicationManagers - oneforeach ICSLicenseSoftwaremodule, i.e., computeraideddispatch, lawrecords, firerecords, mobile patrol, investigations, jail, GIS, etc.). expertise, knowledgeand/ormanagementresponsibilities. AnAgencyApplicationManagermustbeavailabletoprovideafter-hoursassistance. Thisisdueto thehighpercentageofsupportrequeststhatareLicenseeprocedurerelatedandnotrelatedtothe LicensedSoftware. B. Thedesignated AgencyApplicationManager(s) sixtydaysofthe Licensee'sgo-livedateoftheLicensedSoftware. Thedesignatedmanager(s) must attend, relatingtothe assignedICStrainingcoursesinordertomeettheminimumcertificationlevel. C. Licensee willberesponsibleforthecostsofsuchtraining, includinganycoursefees, traveland lodgingexpenses, subjecttothelimitsonreimbursementincompliancewiththeStateofTexas TravelRegulations. D. ContactinformationfortheAgencyApplicationManager(s) mustbemadeavailabletoICSupon acceptanceofthisAddendum. E. RequestsforsupportservicesreceivedbyanyoneotherthananAgencyApplicationManager, will beBillabletimeatICScurrentrates. F. EachdesignatedAgencyApplicationManager resourcestoaddress, withouttheaidofICS, allproblemsrelatingtohardware, softwareor operatingsystemnotdirectlyassociatedwiththeLicensedSoftware. 6. SoftwareCovered ThisAddendumshallapplytoallICSLicensedSoftware. IfLicenseeacquiresadditionalLicensed Software, suchsoftwareshalluponitsSoftwareInstallationDatebecomesubjecttothisAddendum. TheannualfeesforsuchadditionalLicensedSoftwareshallbeadded, asrelevant, totheannualfees alreadychargedtoLicensee. 7. FeesandPayment Fortheservicesprovidedherein, Licenseeagreestopaytheannualsoftwaresupportfeeasspecified inthisAddendum. UpontheeffectivedateofthisAddendum, LicenseeagreestopayICSalloftheone-timechargesand theannualfee. Thereafter, theannualSAPsupportfeeisdueonorbeforethefirstmonthofevery yearthisAddendumisineffect. 8. Term ThisAddendumshallbecomeeffectiveonthedateexecutedbyanofficerofICSandshallhavean initialtermcommencingupontheeffectivedateandendinguponthelastdayofthefirstyearthis Addendumisineffect. ThisAddendumshallautomaticallyrenewforsubsequentone-yearterms, unlesseitherpartygivestheotherpartyatleastthirtydays' noticeofitsintentnottorenew. 9. Installation IfLicenseeprovidesICSCiscoVPNconnectivity, thenICSshallinstalltheenhancements, updates, anderrorcorrectionsupontheLicenseeserveratnocharge. IfLicenseedoesnotprovideCiscoVPN connectivitythenICSshallinstallsuchEnhancementsinaccordancewiththesectionentitled 'Time andMaterialsServices'. 10. Updates Fromtimetotime, ICS, initssolediscretion, maychoosetomakeUpdatestotheICSSoftware. IfICS doesmakesuchUpdates, ICSshallprovidethemtoLicenseeinaccordancewiththesectionentitled Installation'. A. TheseUpdatesmaycontainerrorcorrections, enhancementsandmandatedlegislativechanges. ItistheresponsibilityoftheLicenseetopromptlynotifyICSofsuchmandatedlegislativechanges. Page: SAA - 3 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITK beprovidedtoLicensee. B. LicenseeacknowledgesthatUpdatesmaynotfunctionwithcertainconfigurationsofhardwareand software andthatinordertofunction, theUpdates mayrequirereplacements oradditional hardwareandsoftwareatanadditionalcosttoLicensee. C. Licensee alsoacknowledgesthattheUpdates, wheninuse, mayutilizemoresystemresources thantheLicensedSoftwarecurrentlyinstalled. Suchadditionalsystemresourcesinclude, butare notlimitedto, additionalauxiliarystorage, additionalmemory, andadditionaluseoftheCPU. D. Licensee alsoacknowledgesthatICSdoesnotprovidesoftwareupdatestothirdpartysoftware unlessspecificallystated. 11. TimeandMaterialsServices The ddendum. ICSstrongly recommendsthatLicenseesecureaseparatesupportagreementwiththirdpartyvendorsforallnon- ICSproducts. ICSmay, initsdiscretion, providesuchservicestoLicensee uponrequest, foran additionalfeeasthepartiesmayagreeinwriting. A. Supportforanythirdpartyproductsincludinghardware, orsupportforhardwarefailureduetothe useofanythirdpartyvendorproducts. B. Anynetworkfailuresorproblemsincluding, butnotlimitedto, cabling, communicationlines, routers, connectors, andnetworksoftware. C. Restora D. Anybreachofwarranty, damagestotheLicensedSoftwareoritsdatabase, datacorruption, or supportissues, securityissues, orperformanceissuesarisingoutofLicensee'sorathirdparty's Licenseeforuseinconnectionwiththe LicensedSoftware. AnyassistanceprovidedbyICSinresolvingsuchproblemsshallbecharged toLicensee onatimeandmaterialsbasis. Additionally, anyunauthorizeduseofthesoftwarein connectionwiththeLicensedSoftwarebyLicensee (orbyathirdpartywithLicensee'sknowledge) mayresult, atICS'ssoleoption, invoidanceofwarranties, anincreaseintheannualmaintenance andsupportfeesunderthisAddendum, and/orlossofrightstoupgradesunderthisAddendum. E. SupportforLicensedSoftwareproblemscausedbyLicenseemisuse, alterationordamagetothe LicensedSoftwareorLicenseecombiningormergingtheLicensedSoftwarewithanyhardwareor so neglect, powersurgeorfailure, lightning, operatingenvironmentnotinconformancewiththe yortemperature), orthirdparty softwareorhardwaremalfunction. F. G. Assistancewithproblemscausedbyoperatings maintenanceorrepair, orusingincorrectversionsoftheoperatingsystem. H. On-siteservicevisitsto facility. I. PrintersarenotsupportedbyICS. J. SupportprovidedtoLicenseeAgencyApplicationManager. K. Performingusertraining, systemmanagement, orimplementationservices. L. AnyotherservicesperformedbyICSandnototherwiseprovidedforinthisAddendum. Page: SAA - 4 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITK 12. Signatures AcceptedandApproved: Licensee: ________________________ IntegratedComputerSystems, Inc. By (signature): ________________________ By (signature): ________________________ Printedname: ________________________ Printedname: ________________________ Title: ________________________ Title: ________________________ Date: ________________________ Date: ________________________ Page: SAA - 5 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 DocuSignEnvelopeID: 8ACF7DED-861A-4C00-980A-5E2F30DB6FA6 EXHIBITL IntegratedComputerSystems, Inc. N/A X X X X April24, 2018 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 CertificateOfCompletion EnvelopeId: 8ACF7DED861A4C00980A5E2F30DB6FA6Status: Completed Subject: PleaseDocuSign: CityCouncilContract6400-PublicSafetyCADRMSMDSSystems SourceEnvelope: DocumentPages: 272Signatures: 9EnvelopeOriginator: CertificatePages: 6Initials: 1CindyAlonzo AutoNav: Enabled901BTexasStreet EnvelopeIdStamping: EnabledDenton, TX 76209 TimeZone: (UTC-08:00) PacificTime (US & Canada)Cynthia.Alonzo@cityofdenton.com IPAddress: 129.120.6.150 RecordTracking Status: OriginalHolder: CindyAlonzoLocation: DocuSign 3/21/20199:37:05AM Cynthia.Alonzo@cityofdenton.com SignerEventsSignatureTimestamp CindyAlonzoSent: 3/21/201911:14:02AMCompletedcynthia.alonzo@cityofdenton.comViewed: 3/21/201911:15:04AM SeniorBuyerSigned: 3/21/201911:19:02AM UsingIPAddress: 129.120.6.150CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign LoriHewellSent: 3/21/201911:19:07AM lori.hewell@cityofdenton.comViewed: 3/21/201911:20:38AM PurchasingManagerSigned: 3/21/201911:20:45AM CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 129.120.6.150None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign MackReinwandSent: 3/21/201911:20:51AM mack.reinwand@cityofdenton.comViewed: 3/21/201911:23:11AM CityofDentonSigned: 3/21/201911:34:40AM SecurityLevel: Email, AccountAuthentication SignatureAdoption: Pre-selectedStyleNone) UsingIPAddress: 129.120.6.150 ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign RaySimsSent: 3/21/201911:34:44AM ray@icsnews.comViewed: 3/21/201911:35:41AM PresidentSigned: 3/21/201912:21:26PM SecurityLevel: Email, AccountAuthentication SignatureAdoption: Pre-selectedStyleNone) UsingIPAddress: 12.158.40.130 ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 SignerEventsSignatureTimestamp MelissaKraftSent: 3/21/201912:21:31PM melissa.kraft@cityofdenton.comViewed: 3/21/201912:22:04PM ChiefTechnologyOfficerSigned: 3/21/201912:39:03PM CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 47.190.47.120None) Signedusingmobile ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign TabithaMillsopSent: 3/21/201912:39:08PMCompletedtabitha.millsop@cityofdenton.comViewed: 4/10/20196:58:58AM CityofDentonSigned: 4/10/20196:59:33AM UsingIPAddress: 129.120.6.150SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign ToddHilemanSent: 4/10/20196:59:40AM Todd.Hileman@cityofdenton.comViewed: 4/10/20197:04:43AM CityManagerSigned: 4/10/20197:04:59AM CityofDenton SignatureAdoption: Pre-selectedStyleSecurityLevel: Email, AccountAuthentication UsingIPAddress: 47.190.47.120None) Signedusingmobile ElectronicRecordandSignatureDisclosure: Accepted: 7/25/20179:02:14AM ID: 57619fbf-2aec-4b1f-805d-6bd7d9966f21 RosaRiosSent: 4/10/20197:05:04AM rosa.rios@cityofdenton.comViewed: 4/10/20197:10:37AM SecurityLevel: Email, AccountAuthentication Signed: 4/10/20197:13:01AM None) SignatureAdoption: Pre-selectedStyle UsingIPAddress: 129.120.6.150 ElectronicRecordandSignatureDisclosure: Accepted: 4/10/20197:10:37AM ID: ece192d7-8548-41ba-8de9-cb47816cf8ef InPersonSignerEventsSignatureTimestamp EditorDeliveryEventsStatusTimestamp AgentDeliveryEventsStatusTimestamp IntermediaryDeliveryEventsStatusTimestamp CertifiedDeliveryEventsStatusTimestamp CarbonCopyEventsStatusTimestamp SherriThurmanSent: 3/21/201911:19:07AM sherri.thurman@cityofdenton.com CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 CarbonCopyEventsStatusTimestamp JaneRichardsonSent: 4/10/20196:59:39AM jane.richardson@cityofdenton.comViewed: 4/10/20197:07:24AM AssistantCitySecretary CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign JenniferBridgesSent: 4/10/20197:13:07AM jennifer.bridges@cityofdenton.com ProcurementAssistant CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign JaneRichardsonSent: 4/10/20197:13:08AM jane.richardson@cityofdenton.comViewed: 4/16/20197:03:21AM AssistantCitySecretary CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign DrewAllenSent: 4/10/20197:13:09AM Drew.Allen@cityofdenton.com ITProjectManager CityofDenton SecurityLevel: Email, AccountAuthentication None) ElectronicRecordandSignatureDisclosure: NotOfferedviaDocuSign NotaryEventsSignatureTimestamp EnvelopeSummaryEventsStatusTimestamps EnvelopeSentHashed/Encrypted4/10/20197:13:09AM CertifiedDeliveredSecurityChecked4/10/20197:13:09AM SigningCompleteSecurityChecked4/10/20197:13:09AM CompletedSecurityChecked4/10/20197:13:09AM PaymentEventsStatusTimestamps ElectronicRecordandSignatureDisclosure Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 ELECTRONICRECORDANDSIGNATUREDISCLOSURE Fromtimetotime, CityofDenton (we, usorCompany) mayberequiredbylawtoprovideto youcertainwrittennoticesordisclosures. Describedbelowarethetermsandconditionsfor providingtoyousuchnoticesanddisclosureselectronicallythroughyourDocuSign, Inc. DocuSign) Expressuseraccount. Pleasereadtheinformationbelowcarefullyandthoroughly, andifyoucanaccessthisinformationelectronicallytoyoursatisfactionandagreetotheseterms andconditions, pleaseconfirmyouragreementbyclickingthe 'Iagree' buttonatthebottomof thisdocument. Gettingpapercopies Atanytime, youmayrequestfromusapapercopyofanyrecordprovidedormadeavailable electronicallytoyoubyus. Forsuchcopies, aslongasyouareanauthorizeduserofthe DocuSignsystemyouwillhavetheabilitytodownloadandprintanydocumentswesendtoyou throughyourDocuSignuseraccountforalimitedperiodoftime (usually30days) aftersuch documentsarefirstsenttoyou. Aftersuchtime, ifyouwishforustosendyoupapercopiesof anysuchdocumentsfromourofficetoyou, youwillbechargeda $0.00per-pagefee. Youmay requestdeliveryofsuchpapercopiesfromusbyfollowingtheproceduredescribedbelow. Withdrawingyourconsent Ifyoudecidetoreceivenoticesanddisclosuresfromuselectronically, youmayatanytime changeyourmindandtellusthatthereafteryouwanttoreceiverequirednoticesanddisclosures onlyinpaperformat. Howyoumustinformusofyourdecisiontoreceivefuturenoticesand disclosureinpaperformatandwithdrawyourconsenttoreceivenoticesanddisclosures electronicallyisdescribedbelow. Consequencesofchangingyourmind Ifyouelecttoreceiverequirednoticesanddisclosuresonlyinpaperformat, itwillslowthe speedatwhichwecancompletecertainstepsintransactionswithyouanddeliveringservicesto youbecausewewillneedfirsttosendtherequirednoticesordisclosurestoyouinpaperformat, andthenwaituntilwereceivebackfromyouyouracknowledgmentofyourreceiptofsuch papernoticesordisclosures. Toindicatetousthatyouarechangingyourmind, youmust withdrawyourconsentusingtheDocuSign 'WithdrawConsent' formonthesigningpageofyour DocuSignaccount. Thiswillindicatetousthatyouhavewithdrawnyourconsenttoreceive requirednoticesanddisclosureselectronicallyfromusandyouwillnolongerbeabletouseyour DocuSignExpressuseraccounttoreceiverequirednoticesandconsentselectronicallyfromus ortosignelectronicallydocumentsfromus. Allnoticesanddisclosureswillbesenttoyouelectronically Unlessyoutellusotherwiseinaccordancewiththeproceduresdescribedherein, wewillprovide electronicallytoyouthroughyourDocuSignuseraccountallrequirednotices, disclosures, authorizations, acknowledgements, andotherdocumentsthatarerequiredtobeprovidedor madeavailabletoyouduringthecourseofourrelationshipwithyou. Toreducethechanceof youinadvertentlynotreceivinganynoticeordisclosure, weprefertoprovidealloftherequired noticesanddisclosurestoyoubythesamemethodandtothesameaddressthatyouhavegiven us. Thus, youcanreceiveallthedisclosuresandnoticeselectronicallyorinpaperformatthrough thepapermaildeliverysystem. Ifyoudonotagreewiththisprocess, pleaseletusknowas describedbelow. Pleasealsoseetheparagraphimmediatelyabovethatdescribesthe consequencesofyourelectingnottoreceivedeliveryofthenoticesanddisclosures electronicallyfromus. Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 HowtocontactCityofDenton: Youmaycontactustoletusknowofyourchangesastohowwemaycontactyouelectronically, torequestpapercopiesofcertaininformationfromus, andtowithdrawyourpriorconsentto receivenoticesanddisclosureselectronically asfollows: Tocontactusbyemailsendmessagesto: purchasing@cityofdenton.com ToadviseCityofDentonofyournewe-mailaddress Toletusknowofachangeinyoure-mailaddresswhereweshouldsendnoticesanddisclosures electronicallytoyou, youmustsendanemailmessagetousatmelissa.kraft@cityofdenton.com andinthebodyofsuchrequestyoumuststate: yourpreviouse-mailaddress, yournewe-mail address. Wedonotrequireanyotherinformationfromyoutochangeyouremailaddress.. Inaddition, youmustnotifyDocuSign, Inctoarrangeforyournewemailaddresstobereflected inyourDocuSignaccountbyfollowingtheprocessforchanginge-mailinDocuSign. TorequestpapercopiesfromCityofDenton Torequestdeliveryfromusofpapercopiesofthenoticesanddisclosurespreviouslyprovided byustoyouelectronically, youmustsendusane-mailtopurchasing@cityofdenton.comandin thebodyofsuchrequestyoumuststateyoure-mailaddress, fullname, USPostaladdress, and telephonenumber. Wewillbillyouforanyfeesatthattime, ifany. TowithdrawyourconsentwithCityofDenton Toinformusthatyounolongerwanttoreceivefuturenoticesanddisclosuresinelectronic formatyoumay: i. declinetosignadocumentfromwithinyourDocuSignaccount, andonthesubsequent page, selectthecheck-boxindicatingyouwishtowithdrawyourconsent, oryoumay; ii. sendusane-mailtopurchasing@cityofdenton.comandinthebodyofsuchrequestyou muststateyoure-mail, fullname, ISPostalAddress, telephonenumber, andaccount number. Wedonotneedanyotherinformationfromyoutowithdrawconsent.. The consequencesofyourwithdrawingconsentforonlinedocumentswillbethattransactions maytakealongertimetoprocess.. Requiredhardwareandsoftware OperatingSystems: Windows2000? orWindowsXP? Browsers (forSENDERS): InternetExplorer6.0? orabove Browsers (forSIGNERS): InternetExplorer6.0?, MozillaFireFox1.0, NetScape7.2 (orabove) Email: Accesstoavalidemailaccount ScreenResolution: 800x600minimum EnabledSecuritySettings: Allowpersessioncookies UsersaccessingtheinternetbehindaProxy ServermustenableHTTP1.1settingsvia proxyconnection Theseminimumrequirementsaresubjecttochange. Iftheserequirementschange, wewill provideyouwithanemailmessageattheemailaddresswehaveonfileforyouatthattime providingyouwiththerevisedhardwareandsoftwarerequirements, atwhichtimeyouwill havetherighttowithdrawyourconsent. Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 Acknowledgingyouraccessandconsenttoreceivematerialselectronically Toconfirmtousthatyoucanaccessthisinformationelectronically, whichwillbesimilarto otherelectronicnoticesanddisclosuresthatwewillprovidetoyou, pleaseverifythatyou wereabletoreadthiselectronicdisclosureandthatyoualsowereabletoprintonpaperor electronicallysavethispageforyourfuturereferenceandaccessorthatyouwereableto e-mailthisdisclosureandconsenttoanaddresswhereyouwillbeabletoprintonpaperor saveitforyourfuturereferenceandaccess. Further, ifyouconsenttoreceivingnoticesand disclosuresexclusivelyinelectronicformatonthetermsandconditionsdescribedabove, pleaseletusknowbyclickingthe 'Iagree' buttonbelow. Bycheckingthe 'IAgree' box, Iconfirmthat: IcanaccessandreadthisElectronicCONSENTTOELECTRONICRECEIPTOF ELECTRONICRECORDANDSIGNATUREDISCLOSURESdocument; and IcanprintonpaperthedisclosureorsaveorsendthedisclosuretoaplacewhereIcan printit, forfuturereferenceandaccess; and UntilorunlessInotifyCityofDentonasdescribedabove, Iconsenttoreceivefrom exclusivelythroughelectronicmeansallnotices, disclosures, authorizations, acknowledgements, andotherdocumentsthatarerequiredtobeprovidedormade availabletomeby CityofDentonduringthecourseofmyrelationshipwithyou. Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 2F83292A-CB21-4C0B-8CC4-815295BF9747 Cori Power FILE No 6400 Public Safety CAD/RMS/MDS System - 1st Amendment & Extension MARCH 19, 2024 APRIL 9, 2027 24-543 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 1 THE STATE OF TEXAS § § COUNTY OF DENTON § FIRST AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND INTEGRATED COMPUTER SYSTEMS, INC. THIS FIRST AMENDMENT TO CONTRACT 6400 (this “Amendment”) by and between the City of Denton, Texas (“City”) and INTEGRATED COMPUTER SYSTEMS, INC. (“Contractor”) to that certain contract executed on April 9, 2019, in the original not- to-exceed amount of $3,090,863.53 (the “Agreement”); for services related to the Computer Aided Dispatch (CAD) System, Law Enforcement Records Management System (RMS), and Mobile Data System (MDS). WHEREAS, the City deems it necessary to further expand the services provided by Contractor to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $772,000 with this First Amendment for an aggregate not-to-exceed amount of $3,862,863.53; and WHEREAS, this amendment incorporates any previously executed documents between the parties including but not limited to pricing adjustments. WHEREAS, the City deems it necessary to further expand the goods/services provided by Contractor to the City; and WHEREAS, the original not-to-exceed amount may not be increased by more than 25.0% as provided in Texas Local Government Code Sec. 252.048; and NOW THEREFORE, the City and Contractor (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following First Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. This Amendment modifies the Agreement amount to provide an additional $772,000 for additional services and materials to be provided in accordance with the terms of the Agreement with a revised aggregate not-to-exceed total of $3,862,863.53. The term of the Agreement is extended for one (1) year, with the option for two (2) additional one (1) year extensions. The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Contractor, have each executed this Amendment, by and through their respective duly authorized representatives and officers on this date_______________________________________. DocuSign Envelope ID: 2F83292A-CB21-4C0B-8CC4-815295BF9747 03/19/2024 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 2 “CONTRACTOR” INTEGRATED COMPUTER SYSTEMS, INC. By: _____________________________ AUTHORIZED SIGNATURE, TITLE THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _____________________________ ATTEST: JESUS SALAZAR, CITY SECRETARY By: _________________________________ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY By: _________________________________ DocuSign Envelope ID: 2F83292A-CB21-4C0B-8CC4-815295BF9747 CEO Technology Services Chief Technology Officer Leisha Meine Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 Certificate Of Completion Envelope Id: 2F83292ACB214C0B8CC4815295BF9747 Status: Completed Subject: Please DocuSign: City Council Contract 6400 CAD/RMS Extension Amendment Source Envelope: Document Pages: 3 Signatures: 5 Envelope Originator: Certificate Pages: 6 Initials: 1 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 2/16/2024 10:46:34 AM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 2/16/2024 10:52:16 AM Viewed: 2/16/2024 10:52:23 AM Signed: 2/16/2024 10:52:46 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 2/16/2024 10:52:48 AM Viewed: 2/16/2024 11:32:58 AM Signed: 2/16/2024 11:33:10 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 2/16/2024 11:33:12 AM Viewed: 2/20/2024 11:19:36 AM Signed: 2/20/2024 11:26:25 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kyle Indermuehle kyle@icspublicsafety.com CEO Security Level: Email, Account Authentication (None)Signature Adoption: Uploaded Signature Image Using IP Address: 64.251.216.250 Sent: 2/20/2024 11:26:28 AM Viewed: 2/20/2024 12:12:07 PM Signed: 2/20/2024 12:12:36 PM Electronic Record and Signature Disclosure: Accepted: 2/20/2024 12:12:07 PM ID: 39e6e47b-183e-49d3-b973-8135a2ef4271 Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 Signer Events Signature Timestamp Leisha Meine Leisha.Meine@cityofdenton.com Chief Technology Officer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 2/20/2024 12:12:38 PM Viewed: 2/20/2024 12:37:18 PM Signed: 2/20/2024 12:37:32 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 2/20/2024 12:37:35 PM Viewed: 3/20/2024 9:14:24 AM Signed: 3/20/2024 9:14:39 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.190.47.120 Signed using mobile Sent: 3/20/2024 9:14:41 AM Viewed: 3/20/2024 9:15:10 AM Signed: 3/20/2024 9:15:16 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jesus Salazar jesus.salazar@cityofdenton.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 3/20/2024 9:15:18 AM Viewed: 3/20/2024 12:02:47 PM Signed: 3/20/2024 12:04:12 PM Electronic Record and Signature Disclosure: Accepted: 3/20/2024 12:02:47 PM ID: e73e7811-cb00-4070-8818-9b61c9123323 In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 2/16/2024 10:52:48 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 2/20/2024 12:37:34 PM Viewed: 2/20/2024 2:06:20 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 3/20/2024 12:04:14 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Stephanie Padgett Stephanie.Padgett@cityofdenton.com TS Administration Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 3/20/2024 12:04:15 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/16/2024 10:52:16 AM Certified Delivered Security Checked 3/20/2024 12:02:47 PM Signing Complete Security Checked 3/20/2024 12:04:12 PM Completed Security Checked 3/20/2024 12:04:15 PM Payment Events Status Timestamps Electronic Record and Signature Disclosure Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Kyle Indermuehle, Jesus Salazar Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you. Docusign Envelope ID: 2ABE661C-E144-82AA-800A-5709236B9C60 Certificate Of Completion Envelope Id: 2ABE661C-E144-82AA-800A-5709236B9C60 Status: Completed Subject: Complete with Docusign: 6400 - Amendment 2 Name Change Source Envelope: Document Pages: 289 Signatures: 3 Envelope Originator: Certificate Pages: 6 Initials: 0 Cheyenne Defee AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cheyenne.defee@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 10/8/2026 1:22:02 PM Holder: Cheyenne Defee cheyenne.defee@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Leah Bush Leah.Bush@cityofdenton.com Assistant City Attorney Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/8/2026 1:28:13 PM Viewed: 10/8/2026 2:47:13 PM Signed: 10/8/2026 3:17:43 PM Electronic Record and Signature Disclosure: Not Offered via Docusign Theresa Rosales Terri.rosales@versaterm.com VP Finance Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 2607:fea8:e324:5700:19ae:c678:fd78:b96c Sent: 10/8/2026 3:17:46 PM Viewed: 10/8/2026 3:25:53 PM Signed: 10/9/2026 7:11:45 AM Electronic Record and Signature Disclosure: Accepted: 10/8/2026 3:25:53 PM ID: a3eefa71-df87-4106-bae0-f42e0329e69b Lori Hewell Lori.Hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/9/2026 7:11:49 AM Viewed: 10/9/2026 8:06:10 AM Signed: 10/9/2026 8:06:16 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 10/9/2026 8:06:20 AM Viewed: 10/9/2026 8:37:49 AM Signed: 10/9/2026 8:37:58 AM Electronic Record and Signature Disclosure: Not Offered via Docusign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Versaterm Legal legal@versaterm.com Security Level: Email, Account Authentication (None) Sent: 10/9/2026 7:11:48 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 10/9/2026 8:38:00 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Terri Rosales Terri.rosales@versaterm.com VP Finance Security Level: Email, Account Authentication (None) Sent: 10/9/2026 8:38:01 AM Electronic Record and Signature Disclosure: Accepted: 10/8/2026 3:25:53 PM ID: a3eefa71-df87-4106-bae0-f42e0329e69b Stephanie Padgett Stephanie.Padgett@cityofdenton.com TS Administration Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 10/9/2026 8:38:01 AM Electronic Record and Signature Disclosure: Not Offered via Docusign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/8/2026 1:28:14 PM Envelope Updated Security Checked 10/8/2026 3:07:22 PM Envelope Updated Security Checked 10/8/2026 3:07:22 PM Envelope Updated Security Checked 10/8/2026 3:07:22 PM Envelope Updated Security Checked 10/8/2026 3:07:22 PM Envelope Updated Security Checked 10/8/2026 3:07:22 PM Certified Delivered Security Checked 10/9/2026 8:37:49 AM Signing Complete Security Checked 10/9/2026 8:37:58 AM Completed Security Checked 10/9/2026 8:38:01 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: Theresa Rosales, Terri Rosales How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.