6317C - Playground Equipment and Construction of the Londonderry Park, 3.Statement of Work/ Specifications
The scope of work shall be finalized upon the selection of the Firm. The respondent’s submission shall have accurately described your understanding of the objectives and scope of the
requested products and services and provided an outline of your process to implement the requirements of the Scope of Work and Services. It is anticipated that the scope of work will
include, at a minimum, the following:
The intent of this RFP is to obtain complete equipment, installation, and construction of the Londonderry Playground Equipment, located at 556 Hobson Lane, Denton, Texas 76205, which
will serve as the community playground in Southwest area of the City of Denton. The new equipment is anticipated to be installed and completed no later than March 31, 2017. No below
grade construction or earth retaining structures are anticipated. Currently, the existing playground equipment was installed and constructed in 1995, has since deteriorated and no longer
meets Consumer Product Safety Commission Guidelines. The current equipment does not meet today’s ADA Accessibility Measures for transfer stations and play elements. The existing structure
will require demolition and disposal of old units and concrete elements using existing City of Denton sustainable disposal methods and processes. The existing playground is partially
developed, covered with vegetation and contains numerous medium to large trees scatted across the site. New installation will also require a new concrete boarder, drainage improvements,
and additional surface materials.
This project is being partially funded utilizing grant funds from the U.S. Department of Housing and Urban Development. As a Federally funded project, all federal procurement and contracting
rules, procedures, laws, and statutes shall be complied with. Respondents shall review and execute all documents in ATTACHMENT B of this RFP. The awarded contractor shall fully comply
with these requirements.
The work for which proposals are being solicited is described in detail in Exhibit 1A and 1B - Technical Specifications and Exhibit 2A thru 2U – Existing/Proposed Equipment and Aerial
Views of this RFP. The specified equipment is used only for a reference, and the City will accept any and all submission that meet or exceed these specifications. The proposal submission
shall accurately describe the Proposer’s understanding of the objectives and scope of the requested construction and provide an outline of the process to complete the requirements of
the project.
City of Denton Duties and Responsibilities:
1. The Parks and Recreation Department staff is scheduled to remove the existing structures along with other site improvements.
2. The Parks and Recreation Department shall obtain all necessary permits.
Special Notice and Additional Requirement(s):
Additional safety precautions shall be instituted by the awarded contractor, as the work environment will be in an area where citizens and employees may be present, and work safety must
be coordinated with the owner.
The Contractor shall be responsible for all spoil removals, and any excess soil that will require removal. In accordance with the City of Denton Code of Ordinances, Article 1, Section
24-3, the City’s Solid Waste Department shall be the exclusive provider of municipal solid waste disposal services for all premises within the City. Please contact Solid Waste Field
Support @ 940-349-8080 for pricing support.
Recyclable hard metal materials shall become the property of the contractor, and disposed of at Fulton’s Supply and Recycling, Inc located at 1404 Fort Worth Drive, Denton, Texas 76205.
Phone contact at 940-382-3611 or sales@fultonsupply.net. The City of Denton maintains a contract for recycling with this company for all City projects. The contractor shall specify
the loads as “301 McKinney Street”, and provide an accounting of the recyclable value to the City at the conclusion of the project.
Sustainable equipment that may be recycled (to the extent feasible and cost productive) shall be separated, palletized and become the property of the City of Denton. The contractor shall
contact the project manager when this equipment is ready for removal from the site. The City will move to an alternate storage location to await the public auction process.
It is understood that the basis for payment on the work to be done according to the final plans and specifications shall be a lump sum fee as set forth in Contractor's Proposal. Any
quantity estimates supplied by Designer or Owner are intended only as a guide to the respondent. Respondent is responsible for making his own quantity estimates and pricing from his
own examination of the work to be done.
A schedule of Respondent's Quantities and Unit Prices is to be filled out as a part of this bid. Extensions of units and unit prices must total up correctly.
CONTRACT ADMINISTRATION SUBMITTALS and REQUIREMENTS
A. General: the General Conditions, Supplementary Conditions and Special Conditions provide definite times for Contractor to submit certain lists, qualifications, price breakdowns and
schedules for administrative procedures including but not necessarily limited to the following:
B. List of Subcontractors: before the execution of the contract, the respondent awarded the contract will submit to the Owner for approval a list of all Subcontractors, and/or his major
Subcontractors, proposed to use. This list will include each Subcontractor's correct name, mailing address and phone number.
C. Contractor's Superintendent: The Contractor shall submit the name and qualifications of the person designated as Project Superintendent within ten (10) days of the receipt of the
Notice of Award Letter.
D. Schedule of Values: upon execution of the Contract, the Contractor shall submit to the Owner for approval a breakdown of the Contract price, itemizing material and labor for various
classifications of work.
1. The Owner will provide forms entitled "DETAILED ESTIMATE" for the Contractor to use to prepare the breakdown. The Owner will also provide an example for the Contractor to generally
follow to prepare the breakdown.
2. Unit Price items will be multiplied by the estimated quantities to give the item totals. The total item will then be divided into "material" and "labor" and listed on the breakdown.
The breakdown of unit price items into material and labor is required so the Owner may make progress payments on materials delivered before the labor is performed.
E. Work Progress Schedule: Within three (3) weeks after receipt of a Work Order, the Contractor shall submit in duplicate to the Owner for approval an estimated progress schedule for
the work in relation to the entire project.
The Owner will provide forms entitled "PROPOSED SCHEDULE" for the Contractor to use to prepare his progress schedule. The form is a bar chart with time across the top and work item
down the side. The Contractor will fill out this form listing the work items and show the beginning and ending dates for each item. The Owner will provide an example for the Contractor
to generally follow to prepare the progress schedule.
F. Estimated Payment Schedule: Prior to starting work, the Contractor shall submit to the Owner an estimate of his monthly payment requests. This shall be reviewed each month during
the construction period and revised estimates furnished if significant changes are indicated.
G. Testing and Quality Control: Observation of the Contractor's work to determine compliance with the plans and specifications will include testing of material installed on the project
as well as inspection of construction as dictated by the International Building Code and as required in the contract documents. A Testing Laboratory, contracted by the Owner, shall
do testing of materials furnished and work performed. The Contractor shall use only materials in the work,
which meet the requirements of the specifications. When requested, the Contractor shall furnish a complete written statement of the origin, composition, and/or manufacturer of any or
all materials that are to be used in the work. All materials not conforming to the requirements of the specifications will be rejected.
THIS QUALITY CONTROL SERVICE DOES NOT RELIEVE THE CONTRACTOR OF HIS RESPONSIBILITY WITH REGARD TO CONSTRUCTING THE WORK IN ACCORDANCE WITH THE CONTRACT.
Contractor shall submit appropriate tests including, but not limited to:
1) Any test required in the technical specifications
2) Any structural element called for on the plans, including, but not limited to dam construction, concrete asphalt roads or paths, shelters, bridges or other structure tests,
pressure test of irrigation.
3) Test to prove adequacy of design and construction of any feature that may have been accepted by Owner under contractor's "Alternate Proposal".
4) Any test that may be occasioned by any local, state, or federal law.
H. As-Built Drawings: The contractor shall maintain a complete set of Contract Drawings in his possession, upon which he is required to note in red, or other clear manner, all
deviations, final dimensions and explanatory notes arising out of actual work installed or performed in the field, and showing exact locations of such work, including trades. Notes
on these drawings shall indicate installed locations and dimensioned clearances. Contractor to furnish an as- built drawn from an aerial photo identifying course, irrigation (including
all components, buried or otherwise), major and minor drainage lines and related structures, all underground utilities, location of buried trees and debris, limits of topsoil, extra
borrow areas, and other significant construction which could reasonably be foreseen to affect future operation.
All as-built(s) shall be supplied in CAD format.
I. Project Manuals: Contractor shall supply Owner a project manual for operations of all mechanical systems to be included under this contract in a manner satisfactory to the
Architect, his sub-consultants and Owner's representatives.
J. Schedule of Tests, Submittals: A schedule of anticipated tests and submittals begins on the next page. Additional submittals may be required.
INSURANCE – All insurance requirements are detailed in Attachment A- City of Denton Insurance Requirements.
MEETINGS
A. Pre-Construction Conference: Prior to start of work, a conference between the owner and Contractor will be held to discuss provisions of the contract documents, explain
administrative procedures and coordinate the work effort. Time of pre- construction conference will be stated in the Work Order letter for the Contractor. Attendance by Contractor
and Contractor's Superintendents is mandatory.
1. Owner will schedule meeting and provide meeting place.
2. Attendance: The following are expected to attend:
Owner's Representative.
Consultant's Construction Administrator.
Representatives from Sub-Consultants
Contractor's General Superintendent, Project
Superintendent and Project Coordinator
Representatives of major subcontractors
3. Agenda Items:
List of major Subcontractors and Suppliers
Tentative construction schedule
Critical work sequencing
Major equipment deliveries
Designation of responsible personnel
Procedures and processing of field decisions, proposal requests, and submittals color coordination, change orders, and applications for payment.
Adequacy of distribution of Contract Documents.
Procedures for maintaining Record Documents
Use of Premises: office, work, storage, staging areas; Owner's requirements
Construction facilities, controls and construction aids
Temporary utilities
Safety and first aid procedures
Security procedures
Housekeeping procedures
Other business
4. The Owner's Representative will preside over the meeting.
B. Progress Meetings: Construction progress meetings shall be weekly.
1. The General Contractor, Owner, and Architect shall agree on a weekly meeting day and time.
2. Provide a convenient, comfortable meeting place.
3. Contractor's Project Superintendent or Project Manager shall preside over meeting.
4. Attendance: The following are expected to attend:
Owner's Representative
Consultant's Construction Administrator
Sub-consultant's unless notified otherwise
Contractor's General Superintendent, Project
Superintendent and Project Coordinator.
Subcontractors having work in progress
Subcontractors whose work will start within the next month
Others as requested by Owner, A/E, or Contractor
5. Agenda
Review, approval of minutes or previous meeting
Review of work progress since previous meeting
Field observation, problems, conflicts
Problems which impede construction schedule
Review of off-site fabrication, and delivery schedules
Corrective measures and procedures to regain
projected schedule.
Revisions to construction schedules
Progress schedules for succeeding period
Schedule coordination
Review proposed changes for effect on construction schedule, on completion date, and effect on other contracts of project
Maintenance of quality standards
Pending changes and substitutions
Other business
C. Minutes of Meetings: Contractor shall take notes at pre- construction and progress meetings and distribute them to those concerned in the form of minutes within four (4)
calendar days after meeting.
SURVEYS, MEASUREMENTS AND LAYOUTS
A. General: The Owner will provide property surveys. The Contractor shall be responsible for all control point staking as required. The Contractor's responsibility for verifying conditions
is defined in the Standard General Conditions.
B. Surveys, Measurements and Layout of work - The Contractor will establish from survey information on drawings all lines, grades, and levels and will be responsible for maintenance
and accuracy thereof. The Contractor shall provide all surveys required by the permitting process.