Rayzor Channel Box Culverts-6120-Award/Ordinance/Pricing
Docusign City Manager Approval Transmittal Coversheet
File Name
Purchasing Contact
DocuSign Envelope ID: 14F03A25-6533-4636-B316-6413A8BE5ABE
6120RFP
Karen Smith
Rayzor Channel Box Culverts
Request for City Manager Approval of Purchase
DATE: April 19, 2016 Questions concerning this
acquisition may be directed
DEPARTMENT: Electric Engineering to Phil Williams 349-8487
ACM: Howard Martin
SUBJECT
Approve a purchase from Johnson County Pipe Inc., dba Thompson Pipe Group Dallas, Alvarado,
Texas for the purchase and delivery of 178 feet of railroad rated precast concrete box culverts for
drainage improvements at RD Wells Substation in the not-to-exceed amount of $83,118. (File
6120)
BID INFORMATION
DME recently started constructing a new access drive to the RD Wells substation. The drive
project was required to comply with an existing agreement with Rayzor Investments Ltd, whereas
DME would abandon the existing drive within three years, upon Rayzor granting DME an
alternative access easement. In December 2013, in conjunction with a land purchase by Paccar
(Peterbilt), Rayzor granted DME an access easement extending southward from Jim Christal to
the north side of RD Wells Substation. The completion of the new access drive requires extensive
drainage improvements. The City of Denton, on behalf of Rayzor Investments and in accordance
with the Rayzor/Paccar contract, will undertake construction of a drainage channel. The channel
will extend from the Northwest corner of RD Wells Substation, westward to Western Blvd. Teague
Nall and Perkins (TNP) provided engineering design services for this drainage project.
Exhibit 2 shows the location of channel in reference to RD Wells Substation. The drainage channel
will accommodate stormwater flows from the undeveloped Paccar (Peterbilt) tract and lands East
of the Rayzor rail spur. In order to accommodate the volume of storm water runoff, the culverts
under the rail spur must be replaced. The culverts must comply with railroad specifications;
therefore, they are not the typical box culverts used by the City of Denton drainage department.
The installation of the culverts will require cutting and removing a section of the Rayzor rail spur.
This will isolate Tetra Pak from rail deliveries of their weekly supply of raw materials. Therefore,
DME has met with and coordinated the extended rail outage with Tetra Pak so they can preorder
and have enough materials on hand to not negatively impact their production. The precast concrete
box culvert construction must be completed within 4 weeks, or else Tetra Pak has indicated that
they will be forced to source raw materials from other sources via much more expensive truck
deliveries or negatively impact the entire Tetra Pak Denton operation.
The acquisition of the culverts at this juncture, will alleviate any potential construction delays that
might be caused due to a delay of materials. The boxes will be stored at RD Wells Substation until
the August construction window.
DME solicited quotations using the TNP Engineering Consultant’s design from 3 precast concrete
companies. Thompson Pipe, Forterra, and Rinker all submitted quotes and a tabulation of the
results in included as Exhibit 1. DME proposes to move forward and procure the lowest cost
option from Thompson Pipe.
DocuSign Envelope ID: 14F03A25-6533-4636-B316-6413A8BE5ABE
Request for City Manager Approval
RD Wells Drainage Improvements, Box Culverts
Page 2
This purchase falls under the DME specialized procurement policy in accordance with Ordinance
2009-189. The City Manager may approve budgeted purchases for less than $100,000 without
PUB review or Council approval.
PRIOR ACTION/VIEW (COUNCIL, BOARDS, COMMISSIONS)
No prior action.
RECOMMENDATION
Approve a one-time purchase of box culverts from Thompson Pipe, in the not-to-exceed amount
of $83,118.
BASIS FOR SELECTION
Thompson Pipe provided the lowest cost option for the railroad rated precast concrete box culverts
as specified by the TNP engineered drainage channel design.
PRINCIPAL PLACE OF BUSINESS
Johnson County Pipe Inc., dba Thompson Pipe Group Dallas,
Alvarado, Texas
ESTIMATED SCHEDULE OF PROJECT
Installation of culverts will occur in August 2016. Culverts will be manufactured and delivered
eight (8) weeks after receipt of order. Culverts are being ordered now and will be staged at the
RD Wells substation until the railroad spur work begins immediately following the last Tetra Pak
raw material rail delivery.
PROJECT MANAGER
Chris Lutrick, Engineer IV, DME Engineering
FISCAL INFORMATION
The funding will be provided by DME’s Capital Improvement Project Account,
603293500.1350.3550.
Aid in construction funds will be received from Rayzor Investments Ltd., for their allotted
portion of this drainage project.
EXHIBITS
Exhibit 1: Pricing Tabulation
DocuSign Envelope ID: 14F03A25-6533-4636-B316-6413A8BE5ABE
Request for City Manager Approval
RD Wells Drainage Improvements, Box Culverts
Page 3
Exhibit 2: Project overview map
Requested by:
Name: Phil Williams, General Manager
Phone: 349-8487
Requisition #128760
Respectfully submitted:
Purchasing
Expenditure Approved:
__________________________
City Manager or Designate
__________________________
Date
DocuSign Envelope ID: 14F03A25-6533-4636-B316-6413A8BE5ABE
4/26/2016
Exhibit 1
6120 - Tabulation for Razor Channel Box Culverts
Line Qty UOM Descripton Unit Price Total Unit Price Total Unit Price Total
1 104 FT
8' x 5" Box Culvert -
E-80 Load 494.95$ 51,474.80$ 597.00$ 62,088.00$ 675.00$ 70,200.00$
2 74 FT
Standard Loading
Box Culvert 8' x 5"416.80$ 30,843.20$ 447.75$ 33,133.50$ 591.00$ 43,734.00$
3 1 EA Delivery 800.00$ 800.00$ -$ 4,125.00$ 4,125.00$
Total 83,118.00$ 95,221.50$ 113,934.00$
Thompson Pipe Rinker Forterra
DocuSign Envelope ID: 14F03A25-6533-4636-B316-6413A8BE5ABE
Tetra
Pak
Rail
Spur
New RD
Wells
Access
Drainage
Project
RD Wells
Substation
DocuSign Envelope ID: 14F03A25-6533-4636-B316-6413A8BE5ABE
Certificate Of Completion
Envelope Id: 14F03A2565334636B3166413A8BE5ABE Status: Completed
Subject: ****City Manager Approval ******Docusign Item 6120
Source Envelope:
Document Pages: 6 Signatures: 2 Envelope Originator:
Certificate Pages: 5 Initials: 0 Karen E. Smith
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karen.smith@cityofdenton.com
IP Address: 129.120.6.150
Record Tracking
Status: Original
4/19/2016 8:48:36 AM
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Karen E. Smith
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Assistant Purchasing Manager
City of Denton
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